Lawrenceville, va
Facebook
TOWN COUNCIL AGENDA

 

LAWRENCEVILLE TOWN COUNCIL

                        October 14, 2014

 CALL TO ORDER

 ROLL CALL

 MINUTES OF PREVIOUS MEETING, 9/9//14, & CALLED MEETING, 9/18/14

Motion to accept/approve as received, suspend the reading and file

APPROVAL OF AGENDA

LAWRENCEVILLE EDA                                                                       

RECOGNITION OF CITIZENS

            Polly Cole - VCU Massey Cancer Center

MAYOR’S REPORT

            Smart Beginnings

            Caring Arms Will Support Property Usage Proposal

REPORT OF TOWN ATTORNEY - W. C. Outten, Jr.

REPORT OF TOWN MANAGER – C. J. Dean              

            Dominion VA Power Update            

            Downtown Project Update

            Alberta Regional Utility Project Update

            Southern States Building Improvements Update

            Resolutions and Authorization for USDA Grant

            Fair Housing Resolution

 COMMITTEE REPORTS

Finance –Robert F. Pecht III, Chairman

               Esther B. Sanderson  

               Scott E. Martin       

Fire and Emergency Services– Scott Martin, Chairman

                                                Joyce D. Bland

                                                Dora D. Hardy

              ISO Report

Personnel –Esther B. Sanderson – Chairman

                   H. B. Brockwell, Jr.

                   Dora D. Hardy

Police – Dora Hardy - Chairman  

              Joyce D. Bland

              Scott E. Martin

Property & Equipment –H. B. Brockwell, Jr., Chairman

                                       Dora D. Hardy                                                                                                                                                        

Streets, Lights & Cemetery -  Joyce D. Bland, Chairman

                                                Scott E. Martin          

                                                Alice B. Talbert

Town Development – Esther B. Sanderson, Chairman

                                    H. B. Brockwell, Jr.

                                    Alice B. Talbert

Water/Wastewater – H.B. Brockwell, Jr. – Chairman

                                 Robert F. Pecht, III

                                 Dora D. Hardy             

            Committee Meeting following Council adjournment

SPECIAL COMMITTEES:

Safety Committee - H. B. Brockwell, Jr. – Chairman

                               Scott E. Martin                                     

Housing Code Enforcement Committee – Joyce Bland, Chairman

                                                                   Esther B. Sanderson       

                                                                   Robert F. Pecht, III  

PARKS /RECREATION

                   C. J. Dean

                   Alice B. Talbert  

            Pocket Park                            

COLLEGE/COMMUNITY LIAISON COMMITTEE                

                 Robert F. Pecht, III – Chairman

                 Dora D. Hardy

 COMMISSION REPORTS

Airport - Robert F. Pecht, III

            Lawrenceville Planning Commission - Joyce D. Bland

                        Resignation of William Samford       

CORRESPONDENCE / ANNOUNCEMENTS

            VML Regional Suppers

            Halloween Parade 10/31/14, Please donate candy.

CONSIDERATION OF ACCOUNTS

 UNFINISHED BUSINESS

            November Council Meeting Date

 NEW BUSINESS

CLOSED SESSION

            Contractual Matters

            Property Acquisition

            Pending Litigation

 ADJOURNMENT

TOWN COUNCIL MINUTES

September 9, 2014

CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on September 9, 2014.

ROLL CALL
Roll was called; Present: Mayor William Herrington; Council Members: Joyce D. Bland, H. B. Brockwell, Jr., Dora Hardy, Scott E. Martin, Robert F. Pecht, III, Esther B. Sanderson and Alice B. Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Charles Hall, Tommy Johnson, citizens and the press.

APPROVAL OF MINUTES
A motion was made by Mr. Brockwell to approve the minutes of the regular meeting on August 12, 2014, suspend the reading and file. This was seconded by Mr. Martin and carried by all ayes.

APPROVAL OF AGENDA
There were no additions or corrections to the agenda.

LAWRENCEVILLE EDA
Mr. Martin reported that the minutes of the August 12, 2014, EDA meeting are in the packet. Some members of the EDA attended a meeting with Virginia Tourism and the Department of Housing and Community Development to discuss working with absent building owners, marketing small business and revitalization in town.

RECOGNITION OF CITIZENS
Geraldine Lipscomb, President of the Can Do Civic and Social Club, addressed council. The club is centered in the Cedar Grove community, but their purpose is to help Lawrenceville and the county as a whole. Mrs. Lipscomb shared some of their recent activities. The club has adopted schools and provided school supplies, adopted cancer patients, sponsored a gang and drug awareness seminar and last week distributed book bags to 400 students.

Ruth Thomas of 808 First Avenue and Lucinda Coleman of 801 First Avenue were present. Ruth Thomas addressed council concerning a sewer problem she has had for two years with sewage backing up in her home. Her best efforts as a homeowner to correct the problem have not been successful. She said that others in her community have also had this problem. She stated that the infrastructure is failing and asked for help for the homeowners in her community. Mayor Herrington said council will take the matter under review and get back to her.

MAYOR’S REPORT
Mayor Herrington publicly thanked Mayor Robert Hayes and the Town Council of Alberta for hosting a thank you dinner for Town of Lawrenceville officials. Alberta officials expressed appreciation for the smooth transition of the Alberta water system to the Town of Lawrenceville.

Mayor Herrington advised council members that the Lawrenceville Planning Commission members have been contacted and there is a tentative plan to meet with the citizens’ advisory group on September 15. He is waiting for a couple of other names for the advisory group. Also, Southside Planning District Commission will assist with the review of the comprehensive plan and rezoning update.

REPORT OF TOWN ATTORNEY
Mr. Outten advised that a closed session will be needed at the end of the council meeting to discuss contractual matters.

DOMINION VIRGINIA POWER UPDATE
Mr. Dean stated that the monthly update report is in the packet. The work at the water plant is about 26% complete. He also advised that there is a project estimate in the packet for a change order in the amount of $70,368.25 for the Cattail Dr. and S. Hicks St. project. This will include transferring services over to the new line and removing the existing line. There are funds in the contingency plan to cover this.

DOWNTOWN PROJECT UPDATE
A lot of dirt has been hauled away from the parking lot. There will be one-way traffic on the street while the project area is paved on Thursday and Friday. Light fixtures will be installed in the parking lot after paving. The conduit has already been pulled. A pre-bid meeting is scheduled tomorrow for more façade work.

ALBERTA REGIONAL UTILITY PROJECT UPDATE
Mr. Dean reported that H. G. Reynolds Co., Inc. had the low base bid for the project. We have worked with B & B Consultants to save about $60,000. This is Alberta’s project so Lawrenceville does not have to approve the bid. Mr. Dean would like authorization for the Town of Lawrenceville to provide up to $70,000 to complete the Alberta project. Mr. Pecht and Mr. Dean think this can work with contingency funds. A motion was made by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes to use Lawrenceville funds, not to exceed $70,000, to complete the Alberta project.

SOUTHERN STATES BUILDING IMPROVEMENTS UPDATE
Mr. Dean reported that the project began on Monday. The cost was trimmed by $7500-$8000. Hopefully, the building can be completed by the first of the year. A half marathon is scheduled to be held on the trail on April 25, 2015, ending in Lawrenceville. Mr. Pecht stated that the report on Facebook that there will be free beer is not correct. There will not be free beer by law.

DRAPER ADEN 26TH ANNUAL REPORT
The report shows how Lawrenceville compares to the region based on participant responses. Only three localities in the state have lower wastewater rates.

NOVEMBER MEETING FALLS ON VETERANS DAY
A decision will be made at the October meeting on when to hold the November council meeting. The regular scheduled meeting date in November is Veteran’s Day, a town holiday.

Mr. Dean thanked everyone for their thoughts and concerns on the passing of his mother.

WINDSOR AVENUE
Mr. Brockwell asked about the water issue on Windsor Ave. Tommy Johnson reported that VDOT had to develop a scope of work and request bids on the job. Bids are due on September 15th and VDOT hopes to award the bid on September 17th.

FINANCE – TAX RELIEF RESOLUTION 2014
The Town is required by law to set the rate of tax relief at a level that is anticipated to exhaust the PPTRA relief funds provided by the Commonwealth in the amount of $39,560.51. On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council approved the tax relief resolution at 93% as presented in the packet and authorized the Town Clerk to sign the resolution.

Mr. Pecht commented that the early payment of $343,345.36 on Series 2014 C is the difference in the surplus/deficit from last year to this year. Taking that into consideration, the budget is on schedule.

FIRE AND EMERGENCY SERVICES
Mr. Martin reported that the fire department responded to 14 calls in August. A report is in the packet. Charles Hall reported that the fire department will participate in a fire competition at Centennial Park in South Hill on September 20th and invited everyone to attend. There will be a parade at 10:00 and competition from 1:00 until 5:00.

PERSONNEL
The report is in the packet.

POLICE
Ms. Hardy stated the report is in the packet. Chief Gibson reported that the DEA drug take back is set for September 27th from 10:00 – 2:00 at the Town Office. This will be advertised. Drugs that are collected will be turned over to the DEA for disposal. Chief Gibson also reported that he is a member of a motorcycle club that will be holding a benefit ride for the Brunswick Museum on October 4th. The Blue Steel Motorcycle Club members are all law enforcement officers.

PROPERTY & EQUIPMENT
There was no report.

STREETS, LIGHTS & CEMETERY
There was no report.

TOWN DEVELOPMENT
Mrs. Sanderson commented that Mr. Dean had covered everything.

WATER/WASTEWATER
There will be a committee meeting after the council meeting. Mr. Brockwell commented that the Draper Aden report is good news and shows that we are getting a good bargain.

SAFETY
The reports are in the packet.

HOUSING CODE ENFORCEMENT
There was not report.

PARKS/RECREATION
Mrs. Talbert reported that she and Mr. Dean met concerning the Pocket Park proposal. They looked at it and talked to several citizens about it. There are concerns about people coming in from the south and how they would get into the parking lot. The recommendation is that it stay a one-way street at this time. They will meet again and may have more at the next council meeting. There is a pedestrian entrance beside the library. Mr. Dean said it will be brick work with lighting. Mayor Herrington expressed concern that it is a narrow walkway.

Mr. Brockwell commented that he had guests visit in town. They were very complimentary of the park and the improvements at E. E. Vaughan.

COLLEGE/COMMUNITY LIAISON
There has been no new information from St. Paul’s College.

AIRPORT COMMISSION
There was no report.

LAWRENCEVILLE PLANNING COMMISSION
The planning commission will meet on September 15th.

CORRESPONDENCE/ANNOUNCEMENTS
A webinar will be held on the Conflict of Interests Act on September 25, 2014, from 10:00 – 11:30 a.m. It is co-sponsored by VML and there is no charge to participate. You may register by e-mail to the address at the bottom of the flyer that is in the packet.

CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented in the amount of $129,513.24 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.

NEW BUSINESS
Mrs. Sanderson thanked members of council for the plant and cards sent when her mother passed.

Mrs. Johnson reported that a date will be set for flu shots to be given at the Town Office as we have done in the past.

CLOSED SESSION-MOTION TO ENTER THE CLOSED MEETING
“Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual matters, potential property acquisition and a tax refund matter.” Motion: Mr. Pecht. Second: Mr. Brockwell. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Ms. Hardy, aye; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, aye; Mrs. Talbert, aye.

MOTION TO EXIT A CLOSED MEETING AND RECONVENE IN OPEN SESSION
“Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.” The motion was made by Mr. Pecht, seconded by Ms. Hardy and carried by all ayes.

CERTIFICATION
“Be it resolved to the best of my knowledge (i) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” Motion: Mr. Pecht. Second: Mrs. Talbert. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Ms. Hardy, aye; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, aye; Mrs. Talbert, aye.

ADJOURNMENT
There being no further business to come before Council, a motion was made by Ms. Hardy, seconded by Mrs. Talbert and carried by all ayes to adjourn the meeting.


 

September 18, 2014

CALL TO ORDER

Mayor William Herrington called the special meeting of the Lawrenceville Town Council to order at 6:00 p.m. on September 18, 2014. The purpose of this called meeting is to propose property acquisition.

ROLL CALL

Roll was called; Present: Mayor William Herrington; Council Members: Joyce D. Bland, Dora D. Hardy, Scott E. Martin, Robert F. Pecht, III , Esther B. Sanderson and Alice B. Talbert. Also present: Town Manager C. J. Dean, Police Chief, Everette Gibson and Clerk, Patti Lewis.

Absent: Council Member H. B. Brockwell, Jr., Town Attorney, W. C. Outten, Jr., and Town Clerk, Wanda Johnson.

CLOSED SESSION- MOTION TO ENTER THE CLOSED MEETING

“Mr. Mayor, I move that the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-2711 of the Code of Virginia, 1950, as amended for the purpose of discussing property acquisition.” Motion: Mr. Pecht. Second Mrs. Bland. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, absent; Ms. Hardy; aye; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, aye; and Mrs. Talbert, aye.

MOTION TO EXIT A CLOSED MEETING AND RECONVENE IN OPEN SESSION

“Mr. Mayor, I move that the closed meeting be adjourned and the Lawrenceville Town Council convenes again in open session.” The motion was made by Mr. Pecht, seconded by Mrs. Talbert and carried by all ayes.

CERTIFICATION

“Be it resolved to the best of my knowledge (i) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and (ii) only such public business matters as were identified in the motion which the closed meeting was convened were heard, discussed or considered in the meeting.” Motion: Mr. Pecht, Second: Ms. Hardy. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, absent; Ms. Hardy, aye; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, aye; and Mrs. Talbert, aye.

PROPERTY ACQUISTION

A motion was made by Mrs. Sanderson to offer the bid of $45,000.00 (forty five thousand dollars and zero cents) to purchase the subject property: Parcel 2: 65+/- Acres Shown as Tax Map #-52 Section 20,   The motion was seconded by Ms. Hardy. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, absent; Ms. Hardy, aye; Mr. Martin, aye; Mr. Pecht, abstain; Mrs. Sanderson, aye; and Mrs. Talbert, abstain.

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mrs. Sanderson, seconded by Ms. Hardy and carried by all ayes to adjourn the meeting.

__________________________________________Mayor

__________________________________________ Clerk 

______________________________________________________________________________________________________________________________

August 12, 2014                                

CALL TO ORDER

Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on August 12, 2014.

ROLL CALL

Roll was called; Present: Mayor William Herrington; Council Members:   Joyce D. Bland, H. B. Brockwell, Jr., Dora Hardy, Scott E. Martin, Robert F. Pecht, III and Alice B. Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Town Clerk, Wanda Johnson, Charles Hall, Jeff Davis, Cheryl Ann Wilson-Sprinkle, Charles Parker, Brenda Herrington, Tommy Johnson, citizens and the press.

Absent: Esther B. Sanderson.

Mayor Herrington announced that the air conditioner is not working tonight and apologized for the heat and the fan running.

APPROVAL OF MINUTES

A motion was made by Mr. Pecht to approve the minutes of the regular meeting on July 8, 2014, suspend the reading and file. This was seconded by Mr. Brockwell and carried by all ayes.

APPROVAL OF AGENDA

On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, the agenda was approved as presented.

LAWRENCEVILLE EDA

Mr. Martin was not able to attend the EDA meeting today and had no report. Mayor Herrington reported that renovations on the Bloom building are going fine and completion is expected by September 1st.

RECOGNITION OF CITIZENS

Mayor Herrington welcomed Charles Parker, grandson of Sylvia Allen.

Nancy Watson and Connie Rasner, ladies from CATS were present. Mrs. Watson reported on activities of the group that formed in November 2012. The group traps feral cats, has them neutered and then releases them. The group relies on donations to fund the program.

Jeff Davis spoke on behalf of Imperial Broadcasting, the new owner of the radio station in town. The offices of the radio station have been relocated to the second floor of the Perkinson Building. 105.5 is a news talk radio format similar to WRVA. Upgrades are also being made to the tower site on Cattail Drive.

Cheryl Ann Wilson-Sprinkle, CEO and Chairperson of Caring Arms Will Support, spoke to council about the senior lifelong learning center that is currently located in the Chicago Building on St. Paul’s Campus. A membership fee is charged and participants can choose what they would like to learn. They are pro education to keep minds fresh and learning. They also provide work skills training, assistance with resumes and computers are available for job searches at no charge.  

MAYOR’S REPORT

Mayor Herrington thanked the organizers for a successful National Night Out event. He reported that 27 residents signed up for the Brunswick Alert system during the event.

A very successful geocaching event was held on the Tobacco Heritage Trail. People came from miles around to participate in the event using GPS to find things hidden on the trail.

The Town Council of Alberta has invited members of the Lawrenceville Town Council and staff to attend an appreciation dinner at Louise’s Restaurant on August 27, 2014. Please RSVP by August 22, 2014.

News outlets are still contacting the town regarding the proposal to house Unaccompanied Alien Children at St. Paul’s College. It was the subject of a Washington Post digital story line on July 25th.

Registration information is in the packet for the 2014 VML Annual Conference to be held October 5-7 in Roanoke. Mayor Herrington reported that he attended the VML newly elected officials event. It was a great event to learn about duties and responsibilities.

2008 COMPREHENSIVE PLAN

Mayor Herrington sent out two sections of the comprehensive plan to council members. The plan should be reviewed every five years. He requested that each council member submit the name of a person to serve on a citizen committee to assist with the review of the comprehensive plan. Mr. Outten advised that the Lawrenceville Planning Commission makes the final recommendation on the plan to the Lawrenceville Town Council for adoption. Mayor Herrington asked council members to submit names by August 18. His goal is to have a report by the January 2015 council meeting. Mr. Brockwell commented that the comprehensive plan provides the foundation for grant applications and is important to where we will go in the future. Mr. Pecht commented that he was impressed that many things that are in the current plan have been done or projects are moving in that direction.

EMPLOYEE MANUAL

Mayor Herrington reported that he has looked at the employee manual that is dated August 1994. It should be reviewed and necessary updates made. Outside resources may be required to assist with this. Mayor Herrington referred the review of the manual to the Personnel committee.

POCKET PARK

Mayor Herrington proposed that the rarely used street between the old Star Value and old Dollar General be closed and a pedestrian pocket park be created there. It would provide a walkway from the parking lot. A preliminary sketch is available. He turned the proposal over to the Parks and Recreation committee and asked for a report at the next council meeting.

REPORT OF TOWN ATTORNEY

There was no additional report.

DOMINION VIRGINIA POWER UPDATE

Mr. Dean stated that the color update report is in the packet. The work at the water plant is progressing. The water line is moving along. The work on Hicks St. is almost done. All of this is part of the Dominion project.

DOWNTOWN PROJECT UPDATE

A notice, as drafted by the Mayor, about the street closing is in the packet. Mr. Dean reported that surprises were found today. A telephone conduit in clay was found and it has to be supported so it will not break. The next meeting is scheduled for Friday.

ALBERTA REGIONAL UTILITY PROJECT UPDATE

Mr. Dean reported that there is not enough grant money for the phase 2 bid as received. We will be working with B & B Consultants to figure this out.

SOUTHERN STATES BUILDING IMPROVEMENT BID

Mr. Dean reported that the pre-construction meeting was held today and we are a little over budget. Small changes may have to be made to the plans. Under the grant requirements, eight new jobs must be created when the project is completed.

NORFOLK SOUTHERN RAILWAY LEASE

There has been no response to the town’s counter offer.

RIVER RECREATION WORKSHOP SEPTEMBER 17 & 18, 2014

Information about the workshop is in the packet. The Department of Conservation and Recreation is requesting that all towns near the river attend this workshop. It is possible that a canoe livery could locate in Lawrenceville. The workshop will be held in South Hill and is limited to the first 100 people that register.

WINDSOR AVENUE

Mr. Dean reported that there are pictures in the packet of the interior of the drainage pipe on Windsor Ave. There is also a letter from Thomas Hawthorne, VDOT Richmond District Administrator, in the additional packet. VDOT ran a camera through the pipe and found that a smaller pipe had been installed within the state’s storm drain pipe. There is a backup of debris in this smaller pipe. VDOT has contracted with a company to vacuum out the existing pipe line as a temporary fix. VDOT is in the process of obtaining materials and permits to replace the pipe. VDOT is asking the town to share in the cost of replacing the pipe. Tommy Johnson reported on behalf of VDOT that the attempt to vacuum out the pipe failed and VDOT will proceed with emergency repairs. Mr. Pecht stated that he thinks this could be negotiated. He would like to see a breakdown of the costs. Mr. Brockwell stated that there are also other issues throughout town and that dialogue must be continued. Mayor Herrington will have the finance committee meet with VDOT on this project. Another meeting can be set to address other issues.

BOY SCOUT TROOP

Mr. Dean reported that a group of 15 Boy Scouts left San Francisco, CA on June 8th riding bicycles to Virginia Beach, VA. They are staying in Boydton tonight and will be staying with local Boy Scouts in the Lawrenceville area tomorrow night.

FINANCE

Mr. Pecht commented that this is the first report of the new fiscal year. On page 9 of 10, debt service shows a large payment of $343,345.36 on Series 2014 C in the first month. The $250,000 transfer in revenue went toward that payment. This will wash out as the old loan payment of $339,000 was paid half in December and half in June each year. $28,250 from the private prison water payment goes toward this payment each month. This is also the first month of monthly water bills. Considering these changes the budget is running close to last year. The plan is when funds begin to come in from Dominion water revenue; they will be saved in the same way.

FIRE AND EMERGENCY SERVICES

Mr. Martin reported that the fire department responded to 16 calls in July. A report is in the additional packet. He also thanked everyone who worked behind the scenes on National Night Out.

PERSONNEL

The report is in the packet.

POLICE

Ms. Hardy stated the report is in the packet. Chief Gibson is on vacation this week. Ms. Hardy thanked Town Council and the Police Department for the flowers and music box they sent for the birth of her daughter Lanora.

PROPERTY & EQUIPMENT

Mr. Brockwell commented that the staff has done an excellent job adapting to problems that have come up with all the different projects going on this summer.

STREETS, LIGHTS & CEMETERY

There is no chair at this time. Mr. Martin commented that work on the parking lot and Church St. project continues.

TOWN DEVELOPMENT    

Mr. Brockwell commented that we have heard a lot tonight about different programs or projects including the comprehensive plan, radio station, CAWS, CATS and the EDA. We are slowly developing.

WATER/WASTEWATER

There will be a short committee meeting after the council meeting.

SAFETY

Mr. Brockwell stated that the staff is doing a great job.

HOUSING CODE ENFORCEMENT

There was not report.  

PARKS/RECREATION

Mrs. Talbert and Mr. Dean will meet concerning the Pocket Park proposal.     

COLLEGE/COMMUNITY LIAISON

Mr. Pecht reported that he and Mayor Herrington met with Mr. Stith of St. Paul’s College. Mr. Stith reported to them that individuals are interested in purchasing the property but no money has been exchanged. They are continuing efforts to attract an educational institution. Mayor Herrington secured contact information for the primary lienholder, the pension fund. He has spoken to them and is keeping in touch.

AIRPORT COMMISSION

Mr. Pecht reported that a letter was written requesting an extension of the deadline for obstruction removal. Russell Slayton has been hired as a special attorney to deal with that issue.

Mr. Pecht advised that the town’s one third share of the airport bill is $10,168.91 and it is included in the bills list to be approved.

LAWRENCEVILLE PLANNING COMMISSION

There was no report.

CORRESPONDENCE/ANNOUNCEMENTS

Please RSVP for the Alberta Dinner.

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented in the amount of $95,225.45 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mr. Martin and carried by all ayes.

There will be a ribbon cutting at 10:00 a.m. on Friday for a counseling service at 112 Hicks St. It will be located in the building with Real Tree.

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Ms. Hardy and carried by all ayes to adjourn the meeting.

William Herrington, Mayor

Wanda E. Johnson, Clerk


 July 8, 2014

CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on July 8, 2014.

ROLL CALL
Roll was called; Present: Mayor William Herrington; Council Members: H. B. Brockwell, Jr., Scott E. Martin, Robert F. Pecht, III, Esther B. Sanderson and Alice B. Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Brenda Herrington, citizens and the press.

Absent: Joyce D. Bland and Dora Hardy.

PUBLIC HEARING –AMENDING TOWN ORDINANCE SEC 78-65 & 78-66
As this time had been advertised for a public hearing on the proposed changes of the water bill due date and cutoff date, Mayor Herrington declared the public hearing open. A summary of the proposed changes was given, explaining that the water/sewer bills will be due on the 22nd of the calendar month. The cutoff date will be the 15th day of the following month that the water bill was due. There was no public comment. On motion by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes, the public hearing was closed.

APPROVAL OF MINUTES
A motion was made by Mr. Pecht to approve the minutes of the regular meeting on June 10, 2014, and the called meeting on June 13, 2014, suspend the reading and file. This was seconded by Mrs. Sanderson and carried by all ayes.

AMENDMENT OF TOWN ORDINANCE SEC 78-65 & 78-66
A motion was made by Mr. Brockwell to amend the water/sewer bill due date to the 22nd of the month and the cutoff date to the 15th of the following month that the water bill was due as presented during the public hearing tonight. This was seconded by Mr. Pecht and carried by all ayes.

APPROVAL OF AGENDA
There were no changes to the agenda. On motion by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes, the agenda was approved as presented.

LAWRENCEVILLE EDA
There was no regular meeting this month. Mr. Martin reported that construction began on the Bloom Building on Monday. It is anticipated that construction will be complete in thirty days.

RECOGNITION OF CITIZENS
Mrs. Talbert requested to address council as a citizen. She presented an award on behalf of Relay for Life to the Lawrenceville Police Department and presented certificates to Mr. Outten, Mr. Pecht and Holiday Ice for their support of Relay for Life.

Pastor Rogers of Tower of Deliverance Church on New Street stated he was present for the new mayor’s first meeting.

MAYOR’S REPORT
Mayor Herrington stated he was new as Mayor and Mrs. Talbert new as a council member and they would both serve as best as they can.

REPORT OF TOWN ATTORNEY
As requested by council, Mr. Outten provided a resolution in support of changing the name of College Drive to James Solomon Russell Drive. Mr. Outten said he understood that the Board of Trustees of Saint Paul’s College has already voted in support of this. A motion was made by Mr. Pecht that Town Council adopt the resolution and authorize the Mayor, Town Manager or Clerk to sign the resolution. This was seconded by Mr. Brockwell and carried by all ayes.

DOMINION VIRGINIA POWER UPDATE
Mr. Dean stated that there is a color update report in the packet. As of June 30, the project is 21.1% complete and there are 650 people working on site. The construction of the county water line is on schedule. The water plant project is a little behind due to hitting rock but the time can be made up. Pressure testing is going on now and bacteria testing will be conducted before it is connected.

DOWNTOWN PROJECT UPDATE
Mr. Dean reported that a new line of storm piping will be placed across Church Street as part of the project. A detour plan was just submitted to VDOT last week for approval. Traffic will be detoured for 2-3 days during the installation. Signs and message boards will be placed on the route and notice will be given in the newspaper and on the website. The next phase is for curb and gutter. Substantial completion is scheduled for August 1st.

ALBERTA REGIONAL UTILITY PROJECT UPDATE
Mr. Dean reported that Lawrenceville assumed everything from Alberta on July 1st. We are still working on Alberta bills. Alberta accounts had to be entered manually. There was a discrepancy between the last Alberta readings and the first Lawrenceville readings, so Lawrenceville will take a second reading and use the Lawrenceville readings for the first Alberta bills.

SOUTHERN STATES BUILDING IMPROVEMENT BID
Mr. Dean reported that there is a letter in the additional packet from Dewberry advising that the low bidder for the project is Kenbridge Construction Co. and recommending that the contract be awarded to Kenbridge Construction based on the base bid of $255,000. The project includes installing a new roof, handicapped restrooms and electrical and plumbing upgrades. A motion was made by Mr. Brockwell for Town Council to award the contract to Kenbridge Construction Co. in the base bid amount of $255,000 as recommended. The motion was seconded by Mr. Martin and carried by all ayes. The Town Attorney will review the bid bonds before they are signed.

NORFOLK SOUTHERN RAILWAY LEASE
A closed session to discuss contractual matters will be conducted at the end of the meeting.

FINANCE
Mr. Pecht commented that the final internal statement for June 30, 2014, is in the packet. The internal statements are on a cash basis while the audit is on an accrual basis. He cautioned not to get excited about the apparent surplus on page 9 of 10. This is a result of the refinancing before June 1st. We did not have to make a $169,500 payment to VRA due to the refinancing. Also, there was a one-time windfall in sales tax due to a Dominion Virginia Power purchase that increased our sales tax for one month. This year we will not see a big increase in debt service. Between reserve funds and Dominion Virginia Power revenues we are comfortable that we will manage fine with debt service over the next several years.

FIRE AND EMERGENCY SERVICES
Mr. Martin reported that the fire department responded to 21 calls in June. A report is in the additional packet. Also, the cornhole tournament was a success.

Mayor Herrington commented that the situation at Saint Paul’s College is “iffy” and that a comment was made that SPC might walk away in November. Mayor Herrington thinks the town should be in discussion with SPC regarding police and fire services and he wants the fire committee to be part of that discussion. Mr. Outten advised that the college is private property and the town is not obligated to protect private property. The Town does not know if the property has been auctioned off. Mr. Pecht commented that he wished the college would be more forthcoming with information. Mayor Herrington would like to be prepared earlier rather than later for what might need to be done by the Town.

PERSONNEL
The report is in the packet.

POLICE
The report is in the packet. Ms. Hardy is absent as she just gave birth to her new daughter.

PROPERTY & EQUIPMENT
There was no report.

STREETS, LIGHTS & CEMETERY
There was no report. Mr. Holman was chair of the committee. A new chair has not been assigned at this time.

TOWN DEVELOPMENT
Construction work is underway on the Bloom Building.

WATER/WASTEWATER
Mr. Brockwell asked Mr. Dean to update council on a problem in front of Williams Funeral Home during bad rains. There is a problem with a storm pipe on the primary road maintained by VDOT. Water comes up quickly during heavy rains. Mr. Pecht commented that this is a
hazardous situation. Mr. Outten suggested that the Mayor and the Police Chief write letters to VDOT regarding the public hazard. There will be a short committee meeting after the council meeting.

SAFETY
The report is in the packet.

HOUSING CODE ENFORCEMENT
There was not report.

PARKS/RECREATION
There was no report.

COLLEGE/COMMUNITY LIAISON
There was no additional report.

AIRPORT COMMISSION
The Fire Department Corn Hole tournament was a nice event. Everyone had a good time. The commission hopes to have Sheriff Roberts’ crew paint the hangars this fall. The town has assisted with grass maintenance as there have been equipment problems at the airport.

LAWRENCEVILLE PLANNING COMMISSION
There was no report.

CORRESPONDENCE/ANNOUNCEMENTS
It was reported that Ms. Hardy gave birth to a daughter, Lanora Maurice Morris, on July 7, 2014. She weighed 7 lbs. 4 oz. and is 20 inches long. They are doing fine.

Latecomers to the meeting stated that they are not residents but they have come to see the Mayor on behalf of Dr. Umar Johnson. Valerie from Portsmouth and Candace from Newport News would like to set up a meeting with the Mayor. Mayor Herrington will speak with them after the council meeting.

CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented in the amount of $178,735.07 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mrs. Sanderson and carried by all ayes.

CLOSED SESSION-MOTION TO ENTER THE CLOSED MEETING
“Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual matters.” Motion: Mr. Pecht. Second: Mr. Brockwell. Roll call vote: Mrs. Bland, absent; Mr. Brockwell, aye; Ms. Hardy, absent; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, aye; Mrs. Talbert, aye.


MOTION TO EXIT A CLOSED MEETING AND RECONVENE IN OPEN SESSION
“Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.” The motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.

CERTIFICATION
“Be it resolved to the best of my knowledge (i) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” Motion: Mr. Pecht. Second: Mr. Brockwell. Roll call vote: Mrs. Bland, absent; Mr. Brockwell, aye; Ms. Hardy, absent; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, aye; Mrs. Talbert, aye.

NORFOLK SOUTHERN RAILWAY LEASE
A motion was made by Mr. Brockwell to authorize Mr. Dean to contact Norfolk Southern and make a counter offer to their proposal similar to the current lease price per acre that the Town pays now. The motion was seconded by Mr. Pecht and carried by all ayes. The new proposal increases the amount of land 4+/- acres. The land would be used for access to the Rails to Trails. The increase in acreage is 25% but Norfolk Southern is asking for a price three times what the Town pays now.

The annual National Night Out is Tuesday, August 5, 2014.

The next council meeting will be Tuesday, August 12, 2014.

ADJOURNMENT
There being no further business to come before Council, a motion was made by Mrs. Sanderson, seconded by Mr. Brockwell and carried by all ayes to adjourn the meeting.

William Herrington, Mayor

Wanda E. Johnson, Clerk

____________________________________________________________________________________________________________ 

June 13, 2014

CALL TO ORDER

President of Council, Robert F. Pecht, III, called the special called meeting of the Lawrenceville Town Council to order at 5:00 p.m. on June 13, 2014. The purpose of the called meeting is to discuss Saint Paul’s College and to adopt Resolutions of Recognition.

ROLL CALL

Roll was called; Present: H. B. Brockwell, Jr., Dora D. Hardy, Harry Holman, Scott E. Martin and Robert F. Pecht, III. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, William Herrington, Alice Talbert, Bernard Jones, citizens and the press.

Absent: Mayor Douglas R. Pond and Council Members Joyce D. Bland and Esther B. Sanderson.

RESOLUTIONS OF RECOGNITION

Mr. Pecht stated that the resolutions presented at the regular meeting on June 10, 2014, must be formally adopted. On motion by Mr. Brockwell, seconded by Mr. Martin and carried by all ayes, Town Council voted to adopt the resolutions of recognition effective June 10, 2014, honoring J. Grady Martin, Harry S. Holman and Douglas R. Pond.

SAINT PAUL’S COLLEGE PROPOSAL TO ENTER INTO AN AGREEMENT WITH THE FEDERAL GOVERNMENT TO HOUSE UNACCOMPANIED ALIEN CHILDREN (UAC)

Mr. Pecht stated that there was not enough time to call a joint meeting with the Board of Supervisors. He wants the public to understand the timeline in which town officials learned of the proposal. He said the town was blindsided, with no local input and no local involvement. He stated that council is not opposed to the project itself at this time because there is limited information on it. The process in which the federal government and the Board of St. Paul’s College signed a contract that significantly impacts the community with no local involvement is appalling.

Mr. Pecht said that on June 4, 2014, St. Paul’s College (SPC) President Millard D. “Pete” Stith met with Town Manager C. J. Dean, Police Chief Everette Gibson and Fire Chief Kevin Pair and advised them that SPC was considering housing UAC on the SPC campus. On June 10, 2014, Mayor Pond was contacted by the Richmond Times-Dispatch about a proposal that SPC was considering housing children. Mayor Pond had no comments and did not know any details. An article ran on the front page of the Richmond Times-Dispatch on June 12, 2014, stating the children could begin arriving by July 1st if an agreement is reached. Mayor Pond has moved and was out of town so Mr. Pecht went to see Mayor-elect Bill Herrington. An appointment was made for Mr. Herrington, Mr. Pecht and Mr. Dean to meet with Mr. Stith at 5:30 p.m. on June 12, 2014. Mr. Stith advised them that a five month lease had been signed without any community involvement. The lease could be extended. The college would receive $180,000 per month. Children aged 10-17 years old could be housed on the campus. Questions were raised about health, zoning and building concerns.

Today, June 13, 2014, Homeland Security met with our local police, Mr. Dean and Mr. Pecht to talk about security. Other activities will go on this weekend on campus. This meeting was called today to get the timeline out of what the Town knew and when.

Supervisor Bernard Jones commented that he went to the county government office on June 12 to sign papers. While in the office, he saw Mr. Stith who was there to meet with County Administrator Dr. Charlette Woolridge and ask for a letter of support for the project. Mr. Jones stated that Mr. Stith was told the county did not have enough information and they would like to visit a site and get citizen support for the project.

Mr. Brockwell commented that our police department, fire department and staff will work diligently to make this go smoothly. Mr. Pecht also said that however this comes down; the town will do everything it can to ensure public safety.

Mr. Pecht said the town has been advised that education would be provided at the facility and that there would be no impact on the county schools. Also, healthcare screenings and vaccinations are occurring as children come in to the system and this will continue. The children would be here for 20-30 days and receive counseling. Children would have supervised activities and would not be walking the streets.

PUBLIC COMMENTS

Wendy Nash commented that she worked in a detention center for 15 years and things can happen. There are a lot of issues.

Chief Gibson said when he spoke with Homeland Security he was told there would be armed guards on campus 24 hours a day. He was also assured that there would not be any jurisdictional issues with local police, fire and EMS.

Katherine Capps asked why the children could not be placed in the vacant Brunswick Correctional Center.

Mr. Herrington commented the children cannot be placed in a prison or detainer facility. The classifications are not clear as to refugees or detainees. Mr. Pecht commented that the classifications also confuse the zoning issues. VML has been contacted for input on this also.

Nancy Watson asked if we could work through the courts to delay this. Mr. Pecht said the possibility could be explored.

Mr. Brockwell stated the public can contact elected officials at state and federal levels. Our staff will work to make this as stress-free as possible.

Mark Green commented that this is a slap in the face and the public should have been notified, but what about the possibility that it will provide a couple hundred jobs. He said adequate security and supervision needs to be maintained.

Dave Rasner said he is a citizen of Lawrenceville and lives on Windsor Avenue. He commented that he is extremely stressed out about the federal government overpowering the local government. He asked about possible violation of zoning issues. Mr. Pecht said zoning was put in place to protect property owners and a change in the use of the college property should follow proper zoning procedures.

Nancy Watson asked about health and building codes. How will they get the buildings ready? The State Fire Marshall is coming on Monday to inspect the property.

Pam Thomas expressed concern that the children would be walking the streets. Homeland Security has advised that they have had problems with only 1% of the children. There will be 1 staff member for every 6 children.

 ADJOURNMENT

A motion was made by Mr. Brockwell, seconded by Mr. Martin and unanimously carried to adjourn the meeting. Mr. Brockwell urged everyone to contact local officials and express their concerns.

 Mr. Pecht thanked everyone for attending the meeting.

Robert F. Pecht, III, President of Council

Wanda E. Johnson, Clerk

__________________________________________________________________________________________________________________

June 10, 2014                         

CALL TO ORDER

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on June 10, 2014.

ROLL CALL

Roll was called; Present: Mayor Douglas R. Pond; Council Members: Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry Holman, Scott E. Martin and Robert F. Pecht, III. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Delegate Roslyn Tyler, Rufus Tyler, Sharon Pond, Laura Skinner, Grayson Skinner, J. Grady Martin, Peggy Martin, Kay Outten, William Herrington, Alice Talbert, citizens and the press.

Absent: Esther B. Sanderson.

RESOLUTIONS OF RECOGNITION

Mayor Pond read a Resolution of Recognition honoring J. Grady Martin for his service on the Lawrenceville Economic Development Authority from February 2012 until December 2013 as well as his previous service on the Lawrenceville Town Council. Mr. Scott Martin then presented the resolution to Mr. Grady Martin.

Mayor Pond read a Resolution of Recognition honoring Harry S. Holman for his service on the Lawrenceville Town Council from September 1, 2006, until his term ends on June 30, 2014. Mayor Pond then presented the resolution to Mr. Holman.

President of Council, Robert F. Pecht, III, read a Resolution of Recognition honoring Douglas R. Pond for thirty-nine years of service to the Town of Lawrenceville. Since 1975, Mr. Pond has served as Police Officer, Chief of Police, Town Manager and Mayor. Mayor Pond announced in January that he would not seek re-election and would retire at the end of his current term. Mr. Pecht then presented the resolution to Mayor Pond.

RESOLUTIONS PRESENTED BY DELEGATE ROSLYN TYLER

Delegate Roslyn Tyler presented House Joint Resolution No. 424 to W. Curtis Outten, Jr. commending him for his service as attorney for the Town of Lawrenceville for fifty years and as an expression of the General Assembly’s gratitude and appreciation for his dedicated service to the Town of Lawrenceville and the Commonwealth.

Delegate Roslyn Tyler presented House Joint Resolution No. 441 to Douglas R. Pond commending him on the occasion of his retirement from public service and as an expression of the General Assembly’s congratulations and appreciation for his dutiful service to the citizens of the Town of Lawrenceville.

APPROVAL OF MINUTES

A motion was made by Mr. Holman to approve the minutes of the regular meeting on May 13, 2014, suspend the reading and file. This was seconded by Mr. Brockwell and carried by all ayes.

APPROVAL OF AGENDA

There were no changes to the agenda.  

LAWRENCEVILLE EDA

A copy of the June 3, 2014, minutes is in the packet. Mr. Martin reported that a lease between the EDA and VCU Massey has been executed.  

RECOGNITION OF CITIZENS

No one requested to address town council.

MAYOR’S REPORT

Mayor Pond commented that it is a bittersweet evening for him. He has been involved with the town and in service to its citizens for most of his adult life and appreciates the opportunity to contribute to the town.

REPORT OF TOWN ATTORNEY

There was no additional report.

DOMINION VIRGINIA POWER UPDATE

Mr. Dean stated that the Dominion and B & B reports are in the packet. The project is on schedule and in budget.     

DOWNTOWN PROJECT UPDATE

Mr. Dean reported that there is a meeting tomorrow at 3:00 p.m. The project is ready for final grading to begin.

ALBERTA REGIONAL UTILITY PROJECT UPDATE

Mr. Dean reported that construction has gone very well. The Town of Lawrenceville began treating Alberta sewer last Friday and that is also going well.

HISTORICAL OVERLAY-ARCHITECTURE REVIEW BOARD

Mr. Dean asked Town Council to begin thinking about appointing an architecture review board for the Historic Overlay.

DOWNTOWN FAÇADE PROJECT

There will be a Downtown Revitalization Project meeting with DHCD and Main Street participating on June 11, 2014, at 5:30 p.m.

VML INSURANCE PROGRAM BYLAW AMENDMENT

Mr. Dean advised Town Council that an amended and updated VMLIP Member Agreement and Bylaws must be executed and returned to VMLIP by July 1, 2014. On motion by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes, Town Council voted to adopt and authorize the signing of the amended and updated VMLIP Member Agreement and Bylaws to continue participation in the insurance pool.

VRS RESOLUTION

Mr. Dean reported that two years ago VRS offered localities the option of a certified rate or an alternate rate every biennium. By July 1, 2014, the town must adopt a resolution approving the rate for the FY 2015-2016 biennium. Mr. Dean recommended the town adopt the rate certified at 10.57% by the VRS Board of Trustees. On motion by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes, Town Council voted to adopt a resolution electing to pay the certified rate of 10.57% for the FY 2015-2016 biennium.

CENTRAL VIRGINIA CRIMINAL JUSTICE ACADEMY RESOLUTION CHARTER AMENDMENT

Mr. Dean reported that the CVCJA has requested that the town adopt a resolution approving the amended and updated Charter Agreement of the CVCJA. On motion by Mr. Brockwell, seconded by Mr. Martin and carried by all ayes, Town Council voted to adopt a resolution approving the amended Charter Agreement of the Central Virginia Criminal Justice Academy.

LETTER CONCERNING STATE BUDGET

Mr. Dean included a letter in the packet providing information on the impact of state budget deliberations and how they could affect local governments.

FINANCE-FORMAL ADOPTION OF FY 2014-2015 BUDGET

Mr. Pecht stated that the FY 2014-2015 Budget must be adopted. It was first presented in April, advertised and then a public hearing was held in May with no public comment. On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to adopt the FY 2014-2015 Budget as advertised. A roll call vote was taken: Mrs. Bland, aye; Mr. Brockwell, aye; Ms. Hardy, aye; Mr. Holman, aye; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, absent.

CREEDLE, JONES & ALGA AUDITOR LETTER

Mr. Pecht reviewed the audit engagement letter and information from Creedle, Jones & Alga that was in the packet. On motion by Mr. Pecht, seconded by Mr. Brockwell, and carried by all ayes, Town Council voted to engage Creedle, Jones & Alga for the audit for FY 2013-2014.

Mr. Pecht also commented that the budget is running about even for the current year.

FIRE AND EMERGENCY SERVICES

Mr. Martin stated that the report is in the additional packet. The fire department responded to 23 calls in May. The LVFD will host the first annual cornhole tournament on June 28, 2014, at the airport.

Chief Kevin Pair reported: the Brunswick Dixie Youth League presented the department with a plaque for sponsorship of a team; $2300 was raised through a bucket drive; Chief Gibson is a new full member of the department; the department will work at the Pork Festival on Wednesday as a fundraiser; the cornhole tournament will be June 28; the department will assist Elm Acres with a rib cook off on August 2; general contractor Eddie Hood has installed new LED lights in the bays; the department recently received a VA State Forestry grant for hose, a smothering agent and hand tools; Ted Smith is an associate member of the department; the department has several father/son members in the department. Chief Pair also stated that at a future meeting he would like to demonstrate the turnout equipment needed and the cost of it by fully outfitting a fire department member during a council meeting.  

PERSONNEL

The report is in the packet.

POLICE

The report is in the packet. Chief Gibson thanked Mayor Pond for hiring him when Mayor Pond was then Chief of Police.  

PROPERTY & EQUIPMENT

Mr. Brockwell commented that the staff does an excellent job of maintaining town equipment and property. Town Council appreciates this.

STREETS, LIGHTS & CEMETERY

REQUEST TO CHANGE STREET NAME

Mr. Holman reported that he met with Mr. Grimstead. The committee that Mr. Grimstead represents agreed with the suggestion that College Drive be changed to James Solomon Russell Drive instead of changing Plank Road. College Drive would be more visible, it passes the house that James Solomon Russell lived in and it is totally on St. Paul’s College campus. As the road is on private property, the town cannot change the name. Mr. Outten advised that Town Council could pass a resolution in support of the effort of citizens to seek the name change of the road. On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to adopt a resolution, to be prepared by Mr. Outten, in support of the request to change the name of College Drive to James Solomon Russell Drive.

TOWN DEVELOPMENT

Mr. Brockwell commented that Doug Pond will be missed. The town has had a champion Mayor leading the way in Town Development. Mr. Brockwell thanked Mr. Herrington for taking over for Mayor Pond.

WATER/WASTEWATER

A water committee meeting will be held following the council meeting tonight.

SAFETY

The report is in the packet. Mr. Brockwell commented that the departments do an excellent job.

HOUSING CODE ENFORCEMENT

There was no report. The town hopes to hire a part-time code enforcement officer next fiscal year.

PARKS/RECREATION

There was no report.

COLLEGE/COMMUNITY LIAISON

Mayor Pond reported that he received a call from the Richmond Times Dispatch today in reference to a possible plan for the St. Paul’s College campus which will generate a lot of discussion in Lawrenceville. There is discussion at St. Paul’s concerning the possible housing of Unaccompanied Alien Children (UAC). A fact sheet from the U. S. Department of Human Services, Administration for Children and Families, Office of Refugee Resettlement, Unaccompanied Alien Children Program dated December 2013, is in the additional packet tonight.

AIRPORT COMMISSION

The Fire Department First Annual Cornhole fundraiser will be held at the airport on June 28th from noon until 5:00 p.m. Registration begins at 10:30 a.m.

LAWRENCEVILLE PLANNING COMMISSION

There was no report.

CORRESPONDENCE/ANNOUNCEMENTS

VML NEWLY ELECTED OFFICIALS CONFERENCE

There is information in the packet regarding the conference to be held by VML. The deadline to register is June 18, 2014.

FY 2014-2015 TOWN COUNCIL MEEETING DATES

The list of Town Council meeting dates for the coming fiscal year is in the packet.

COMMUNITY MEMORIAL HEALTHCENER REQUEST FOR SUPPORT

There is a letter in the additional packet from Community Memorial Healthcenter requesting a letter of support from the Town of Lawrenceville for the construction of a replacement hospital. CMH will be entering into a formal affiliation with VCU Health System in July 2014. Part of this affiliation agreement calls for the construction of a new acute care hospital to replace the existing 1954 facility. On motion by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes, Town Council voted to authorize the Mayor to write and sign a letter to the State Health Commissioner in support of COPN Application VA-8109 submitted by Community Memorial Healthcenter.

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented in the amount of $87,992.51 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mr. Martin and carried by all ayes.

APPOINTMENT OF TOWN ATTORNEY

On motion by Mr. Brockwell, seconded by Mr. Martin and carried by all ayes, Town Council voted to appoint W. Curtis Outten, Jr. as Town Attorney for the term July 1, 2014 – June 30, 2015.

APPOINTMENT OF TOWN MANAGER

On motion by Mr. Brockwell, seconded by Ms. Hardy and carried by all ayes, Town Council voted to appoint C. J. Dean as Town Manager for the term July 1, 2014 – June 30, 2015.

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes to adjourn the meeting.

Douglas R. Pond, Mayor

Wanda E. Johnson, Clerk

______________________________________________________________________________________________________________ 

May 13, 2014   

CALL TO ORDER

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:45 p.m. on May 13, 2014.  The meeting was delayed so that Mr. Outten and Mr. Dean could speak to bond counsel and clarify a late afternoon change to the resolution for the bond sale/refinancing.

ROLL CALL

Roll was called; Present:  Mayor Douglas R. Pond; Council Members:  Dora D. Hardy, H. B. Brockwell, Jr., Harry Holman, Scott E. Martin and Robert F. Pecht, III.  Also present:  Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, William Herrington, Brenda Herrington, Alice Talbert, citizens and the press. 

Absent:  Joyce D. Bland and Esther B. Sanderson.

PUBLIC HEARING – BOND SALE/REFINANCING

As this time had been advertised for a public hearing on the proposed bond sale and refinancing, Mayor Pond declared the public hearing open.  Mr. Dean gave a summary of the bond sale, explaining that the funds would be used to complete the water treatment plant project, the water line to the Meherrin River, the downtown parking lot project and refinance/restructure debt for various projects.  Mr. Dean has prepared spreadsheets showing current debt, current payments and projected Dominion Virginia Power revenues.  Mr. Pecht commented that the Series 2014A Bond is locked in for seven years, the Series 2014B Bond is locked in for ten years and the Series 2014C Bond will be paid in five years.  He stated that the Dominion Virginia Power fees should take care of the five years of higher debt.  The reserve fund could be used if necessary.

There was no public comment.  Mr. Outten stated that it appears to be in proper form.  The late change troubled him as the resolution that everyone had an opportunity to review before the meeting stated in section 5 that the maximum interest after seven years would be 4.5%.  The late change indicated that the maximum interest after seven years would be 10%.  This does fall after the guaranteed rate for seven years, so it could be refinanced at that point.  Mayor Pond closed the public hearing.

PUBLIC HEARING- FY 2014-2015 BUDGET

As this time had been advertised for a public hearing on the proposed FY2014-2015 Budget, Mayor Pond declared the public hearing open.  There was no public comment on the budget.  Mayor Pond closed the public hearing.

APPROVAL OF MINUTES

A motion was made by Mr. Martin to approve the minutes of the regular meeting on April 8, 2014, suspend the reading and file.  This was seconded by Mr. Brockwell and carried by all ayes.

APPROVAL OF AGENDA

There were no changes to the agenda.    

LAWRENCEVILLE EDA

There was no regular meeting this month.  It was reported that we are close to an agreement on the Bloom building.  The plaque that will be placed on the building is ready.

RECOGNITION OF CITIZENS

Alice Talbert reminded everyone that Relay for Life will be held Saturday, May 17th from 12 noon to 12 midnight, rain or shine.  The survivors’ reception will be 5:00 to 6:30 p.m.  Mayor Pond thanked Mrs. Talbert for her work with Relay for Life.  Mrs. Talbert then left to attend another event.

MAYOR’S REPORT

Mayor Pond welcomed Mayor-Elect Bill Herrington and Mrs. Herrington.

Mayor Pond reported that he attended the ROTC Military Ball at the high school on Saturday night.  It was a very nice event.    

REPORT OF TOWN ATTORNEY

Mr.. Outten had no additional report.

DOMINION VIRGINIA POWER UPDATE

Mr. Dean stated that there is a color update report in the packet.  The report indicates 530 employees on April 28, 2014.  There will be a groundbreaking ceremony on Friday at 11:00.        

DOWNTOWN PROJECT UPDATE

Mr. Dean reported that most of the storm piping is in.  They are waiting on additional structures so that grading can begin. 

ALBERTA REGIONAL UTILITY PROJECT UPDATE

Mr. Dean reported that there is 800 feet of pipe to go between the MRRJ and the Alberta WWTP.  It should be completed in 45-60 days.  The anticipated date for Lawrenceville to take over from Alberta is July 1st.  July will be the first month for Lawrenceville to begin monthly billing and to begin billing Alberta customers. 

DOWNTOWN FAÇADE PROJECT

DHCD and Main Street will be in town on June 11, 2014, to try to get more businesses to participate in the downtown façade program.  There is no flyer yet.  The tentative meeting time is 5:30 – 7:30 at the municipal building.

TOTARO DISTRICT PRECINCT

Mr. Dean reported that the County will hold a public hearing to move the Totaro District Voting Precinct from the St. Paul’s Student Center to Totaro Elementary School.  It is the Totaro District Precinct, not a Town Precinct.      

FINANCE-BOND SALE/REFINANCING RESOLUTION

On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to adopt the Resolution of the Town Council of the Town of Lawrenceville, Virginia, Authorizing the Issuance and Sale of Certain Obligations of the Town Related to New Infrastructure Projects, the Refunding of Certain Obligations of the Town, and Approving the Execution and Delivery of Certain Documents Prepared in Connection Therewith, and authorizing the Mayor, Town Manager and/or Town Clerk to sign the necessary documents.  The Roll Call Vote:  Mrs. Bland, absent; Mr. Brockwell, yes; Ms. Hardy, yes; Mr. Holman, yes; Mr. Martin, yes; Mr. Pecht, yes; Mrs. Sanderson, absent.

FINANCE-TENTATIVE ADOPTION OF THE FY 2014-2015 BUDGET

Mr. Pecht reviewed the budget assumptions for the proposed FY2014-2015 Budget as listed in the packet.  There are no water, sewer, garbage or tax rate increases planned.  There is no increase in health insurance premiums.  Proposed monthly billing takes effect.  Town of Alberta customers become Lawrenceville customers.  The Town refinances some debt.  Work on various projects continues.  There is a proposed increase in the pay for the Mayor and Council Members for the first time in over 26 years.  The Mayor’s pay will increase from $75 to $150 per month and Council Member’s pay will increase from $50 to $100 per month.  It includes a 3% raise for employees and the hiring of a part-time office staff.  Mr. Pecht commented that the office has been working with only two people for almost a year, when previously there had been 2 ½ to 3 people working in the office.  We will also begin monthly utility billing.  The Hazardous Duty Retirement for police officers might cause a change in the budget.  The analysis has not been received yet.  There is an increase for housing code enforcement.  There will be increases in power costs and chemicals due to DVP and the Alberta pump stations.

On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to tentatively adopt the FY 2014-2015 Budget as presented.  It is anticipated that the budget will be formally adopted at the June meeting.

FIRE AND EMERGENCY SERVICES

The April fire report is in the packet. 

PERSONNEL

The report is in the packet.

POLICE

The report is in the packet.  Chief Gibson reported that a Rural Development Grant Application has been submitted for police cruisers, equipment for cruisers and for rescue/police equipment for use on the Tobacco Heritage Trail. 

PROPERTY & EQUIPMENT

There was no report.

STREETS, LIGHTS & CEMETERY

REQUEST TO CHANGE STREET NAME

Mr. Holman reported that he conducted research and that the committee met concerning the request to rename Plank Road.  The committee found that Plank Road has individual homes on it and that all addresses would have to be changed for these homes and residents.  The committee proposes that College Drive could be changed to James Solomon Russell Drive instead.  College Drive would be more visible, it passes the house that James Solomon Russell lived in and there are no individual homes on it.

REQUEST FOR PARKING ON COURT STREET

Mr. Holman reported that there are a limited number of spaces available on Court Street.  The committee recommends that reserved spaces be limited to elected officials.    

TOWN DEVELOPMENT

Mr. Brockwell suggested that everyone should go and look at the parking lot project.

Mayor Pond commented that a lot of work has been done at the Tennek Realty building where the new florist has opened.

WATER/WASTEWATER

On Thursday, charges will be placed and a large rock will be cracked for removal at the water plant project.  A water committee meeting will be held following the council meeting tonight.

SAFETY

The report is in the packet.   Mr. Brockwell requested that the departments include a summary of all safety meetings held this year in the next packet.

HOUSING CODE ENFORCEMENT

The proposed 2014-2015 Budget includes funds for a part-time code enforcement officer.  

PARKS/RECREATION

A bike ride is planned for May 24th from LaCrosse to Lawrenceville on the trail.  They will eat lunch in Lawrenceville, and then transport the bikes back to LaCrosse.      

COLLEGE/COMMUNITY LIAISON

There was no additional report.    

AIRPORT COMMISSION

The Lion’s Seafood Festival was held and a number of Dominion officials attended.  The Fire Department Corn Hole fundraiser will be held on June 28th.    

LAWRENCEVILLE PLANNING COMMISSION

There was no report.

CORRESPONDENCE/ANNOUNCEMENTS

There is a thank you letter from Mr. Outten in the packet.  There are two letters from Shentel regarding channel changes. 

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented in the amount of $160,013.95 and charge to the proper accounts.  This was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.   

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Ms. Hardy and carried by all ayes to adjourn the meeting. 

Douglas R. Pond, Mayor

Wanda E. Johnson, Clerk

___________________________________________________________________________________________________

April 8, 2014                          

CALL TO ORDER

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on April 8, 2014.

ROLL CALL

Roll was called;  Present:  Mayor Douglas R. Pond; Council Members:  Joyce D. Bland, Dora D. Hardy, Harry Holman, Scott E. Martin, Robert F. Pecht, III and Esther B. Sanderson.  Also present:  Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Outten family members, VML representative, Steve Mulroy, Charles Hall, citizens and the press. 

Absent:  H. B. Brockwell, Jr.

APPROVAL OF MINUTES

A motion was made by Mr. Martin to approve the minutes of the regular meeting on March 11, 2014, suspend the reading and file.  This was seconded by Mrs. Sanderson and carried by all ayes.

APPROVAL OF AGENDA

The Resolution of Recognition was moved up to follow the approval of the agenda. 

RESOLUTION OF RECOGNITION

Mayor Pond read a Resolution of Recognition honoring Town Attorney, W. C. Outten, Jr. for fifty years of service to the Town of Lawrenceville.  A motion was made by Mr. Pecht to adopt the resolution honoring Mr. Outten.  This was seconded by Mr. Martin and carried by all ayes.  Mayor Pond then presented the resolution to Mr. Outten.   

REPORT OF TOWN ATTORNEY

Mr. Outten stated he had no formal report. He thanked everyone for the resolution and the anniversary celebration.   Mr. Outten excused himself from the meeting to spend time with his family while they are here in town.

VML/VACO PRESENTATION

Steve Mulroy presented an overview of the VML/VACo Finance Program.  The Fixed Rate Loan Program enables the town to obtain competitive rates through a governmental authority established exclusively for VML/VACo.   The preliminary plan of finance is for $8,836,000 to refinance/restructure current debt and issue new debt for various projects not completely funded by grants.  This includes the water plant expansion and downtown parking lot project.  VML/VACo will present the quotes to Town Council for authorization to proceed.  The first step is to authorize a public hearing for the May meeting to consider a resolution for financing.  If approved at the May meeting, funds could be available two to three weeks later.

RECOGNITION OF CITIZENS

No one requested to address Town Council.

REQUEST TO CHANGE STREET NAME

Mayor Pond moved this request up from the Street Committee.  James Grimstead spoke on behalf of the James Solomon Russell Commemoration Committee to request that the town change the name of Plank Road to James Solomon Russell Road.    The committee request is to honor James Solomon Russell who established the Industrial and Normal School which was later renamed St. Paul’s College.  Mayor Pond stated that the town does not have a policy in place for renaming a street.  He obtained a sample copy of the County application.  The request will be referred to the Street Committee. 

LAWRENCEVILLE EDA

A copy of the LEDA April minutes is in the additional packet.  Mr. Martin reported that new members Tarek Ibrahim and Rodney Elmore were introduced at the April meeting.  The EDA also discussed the 313 High St. and 221 N. Main St. properties.  Mayor Pond reported that the plaque for the Bloom building should be ready in a few weeks. 

MAYOR’S REPORT

Mayor Pond commented that bids on St. Paul’s College are due to Motley Auction by 3:00 p.m. on April 9, 2014.  The bids are subject to acceptance by the College Board of Trustees.      

Mayor Pond reported that it was in the paper this morning that Community Memorial Healthcenter in South Hill will affiliate with VCU Health System. 

DOMINION VIRGINIA POWER UPDATE

Mr. Dean stated the update reports are in the packet.  The report indicates four hundred employees at the end of the month.  Most are commuting.  The water plant and water line to the river projects are progressing.        

DOWNTOWN PROJECT UPDATE

Mr. Dean reported that work should begin on the parking lot in the next couple of weeks.  The finish date will probably be extended due to rain dates.

ALBERTA REGIONAL UTILITY PROJECT UPDATE

Mr. Dean reported that the next project meeting is scheduled for Thursday.  The Town of Alberta needs a signed easement from the IDA.  It was sent to the IDA several weeks ago and has to be reviewed by their attorney.      

FY 2014-2015 BUDGET

Mr. Dean reviewed the proposed 2014 -2015 Budget and assumptions as presented in the packet.  There are no water, sewer, garbage or tax rate increases proposed.  It includes consideration for the additional expense for hazardous duty retirement for police officers.  This requires an actuarial study that takes 45-60 days to complete.

On motion by Mr. Martin, seconded by Mr. Pecht, and carried by all ayes, Town Council voted to authorize the Town Manager to proceed with an actuarial study for hazardous duty benefits for the police officers at a cost not to exceed $2000.     

SPRING CLEAN UP WEEK APRIL 14-18

Spring Clean Up Week has been set for April 14-18 leading up to the Spring Festival and Brickyard 5-Miler on April 19. 

HOUSEHOLD HAZARDOUS WASTE & ELECTRONIC RECYCLING

This collection and recycling event will be held on April 19 between the hours of 9:00 a.m. and 2:00 p.m. in the parking lot behind the county government building.

EASEMENT FOR DOMINION POWER UNDERGROUND LINE TO MEHERRIN RIVER

On motion by Mr. Pecht, seconded by Mrs. Sanderson and carried by all ayes, Town Council voted to authorize the Mayor and/or the Town Manager to sign the right of way agreement for the Dominion Power new underground line to the Meherrin River.

TOBACCO HERITAGE TRAIL

A ribbon cutting will be held on Tuesday, April 22, 2014, at 11:00 a.m. at the Evans Creek Trailhead to open the newest segment of the Tobacco Heritage Trail.  A reception will follow at the Elm Acres Club.

FINANCE

Mr. Pecht thanked C. J. Dean, Wanda Johnson and staff for getting the budget together.  The finance committee met and went through the proposed budget line by line.  The committee recommends that the proposed budget be advertised as presented for a public hearing at the May meeting.  We can still look at the hazardous duty retirement for the police officers when the study is done.  Changes between now and June are allowable.

ADVERTISE FOR PUBLIC HEARING FY 2014-2015 BUDGET

On motion by Mr. Pecht, seconded by Mrs. Sanderson and carried by all ayes, Town Council voted to advertise the proposed 2014-2015 FY Budget as presented for a public hearing at the May meeting.  

ADVERTISE FOR PUBLIC HEARING BOND SALE/REFINANCING

On motion by Mr. Pecht, seconded by Mr. Martin and carried, Town Council voted to advertise the VML/VACo finance proposal in the amount of $8,836,000 as presented for a public hearing at the May meeting.  Voting aye:  Mrs. Bland, Ms. Hardy, Mr. Holman, Mr. Martin and Mr. Pecht.  Mrs. Sanderson abstained.

FIRE AND EMERGENCY SERVICES

The February and March fire reports are in the packet.  There is also a report regarding the Firefighter I class taught by Buddy Hyde at Brunswick High School.  Charles Hall expressed concern about the location of the fire hydrants on the new line to Dominion Power.  Mayor Pond suggested that the fire department meet with Mr. Dean and Mr. Hyde concerning the hydrants.

PERSONNEL

The report is in the packet.

POLICE

The report is in the packet.  Chief Gibson expressed appreciation for council looking into the hazardous duty retirement plan.

PROPERTY & EQUIPMENT

There was no report.

STREETS, LIGHTS & CEMETERY

REQUEST FOR PARKING ON COURT STREET

The request was referred to the streets committee.       

TOWN DEVELOPMENT

ECONOMIC DEVELOPMENT BRANDING

A Brand Recommendations report from Arnett Muldrow is in the packet.  There is also an invitation to the unveiling of the branding on Monday, April 14, 2014, from 4:30 to 6:30 p.m. 

On motion by Mrs. Sanderson, seconded by Mr. Holman, and carried by all ayes, Town Council voted to accept the report from Arnett Muldrow and adopt the use of the modern design incorporating a tobacco leaf and other ideas for promoting the community.

WATER/WASTEWATER

There is a letter in the packet from Saint Paul’s College that is the response to the Town’s request for more information.  The request and response will be discussed in the water committee meeting to be held following the council meeting tonight.

SAFETY

The report is in the packet.   

HOUSING CODE ENFORCEMENT

The proposed 2014-2015 Budget includes funds for a part-time code enforcement officer. 

PARKS/RECREATION

Roses will be planted in the park in the next few weeks.    

COLLEGE/COMMUNITY LIAISON

There was no additional report.    

AIRPORT COMMISSION

Approvals were granted at the last meeting for the annual festivals. 

LAWRENCEVILLE PLANNING COMMISSION

There was no report.

CORRESPONDENCE/ANNOUNCEMENTS

There were no announcements.

CONSIDERATION OF ACCOUNTS

There was discussion concerning the street lights invoice.  The street lights were delivered earlier than expected and payment will be due before the financing is complete.  We need to consult the auditor and determine if the Town can borrow funds from a different Town account and repay that account when financing is complete.

A motion was made to pay the bills as presented in the amount of $255,687.67 and charge to the proper accounts.  This was made by Mr. Pecht, seconded by Mrs. Sanderson and carried by all ayes.  The street lights invoice accounts for $181,737.00 of the total. 

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Martin, seconded by Ms. Hardy and carried by all ayes to adjourn the meeting. 

Douglas R. Pond, Mayor

Wanda E. Johnson, Clerk

________________________________________________________________________________________________

March 11, 2014

CALL TO ORDER

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on March 11, 2014.

ROLL CALL

Roll was called;  Present:  Mayor Douglas R. Pond; Council Members:  Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry Holman, Scott E. Martin, Robert F. Pecht, II and Esther B. Sanderson.  Also present:  Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Justin Thomas, citizens and the press. 

Absent:  Town Attorney, W. C. Outten, Jr.

PUBLIC HEARING – AMENDING ORDINANCE SECTION 78-65 AND 78-66

As this time had been advertised for a public hearing on proposed amendments to ordinance 78-65 and 78-66 that would allow the Town to begin billing for water and sewer services on a monthly basis, Mayor Pond declared the public hearing open.  Mayor Pond explained that the amendment of the ordinance will allow the Town to go to a monthly billing system and enable a smooth transition when Lawrenceville begins billing for Alberta.  Alberta is currently on a monthly cycle.  The current Lawrenceville bill will be cut in half.  The rates will remain the same. The minimum user level will be cut in half from 4000 gallons to 2000 gallons.  Monthly billing will also help identify any water leaks earlier.  There was no public comment.  A motion was made by Mr. Brockwell and seconded by Mr. Holman to conclude the public hearing.  Mayor Pond closed the public hearing.

ADOPTION OF AMENDMENTS TO ORDINANCE SECTION 78-65 AND 78-66

A motion was made by Mr. Brockwell and seconded by Mr. Martin to adopt the amended  Ordinance Sections 78-65 and 78-66 as presented in the package and to be effective as of June 1, 2014.  June will be a two month bill.  July will be the first one month bill.  A Roll Call Vote was taken.  Joyce D. Bland, aye.   H. B. Brockwell, Jr., aye.  Dora Hardy, aye.  Harry Holman, aye.  Scott Martin, aye.  Robert F. Pecht, III, aye.  Esther B. Sanderson, aye.  The motion carried to adopt the ordinance. 

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell to approve the minutes of the regular meeting on February 11, 2014, suspend the reading and file.  This was seconded by Mr. Martin and carried by all ayes.

APPROVAL OF AGENDA

The agenda was amended to include two additional requests to use the airport under the Airport Commission report.  The Lion’s Club Seafood Festival on May 7, 2014, and the Lawrenceville Volunteer Fire Department’s First Annual Corn Hole Tournament on June 28, 2014.                  

LAWRENCEVILLE EDA

Mr. Martin reported that the EDA recommends Tarek Ibrahim, owner of Pino’s Restaurant, to fill the unexpired term of Leroy Jolly.  On motion by Mr. Brockwell, seconded by Mr. Holman and carried by all ayes, Town Council voted to appoint Tarek Ibrahim to the Lawrenceville EDA to fill the unexpired term of Leroy Jolly effective March 2014 to March 2017. 

RECOGNITION OF CITIZENS

No one requested to address the Town Council.

MAYOR’S REPORT

Mayor Pond commended the guys at the shop for the work they have done clearing the streets after the recent snow events.    

Mayor Pond reported that he attended the ribbon cutting and tour at the remodeled courthouse. 

TOWN ATTORNEY REPORT

There was no report.

DOMINION VIRGINIA POWER UPDATE

Mr. Dean stated the update reports are in the packet.  One generator has been delivered.  Another is due to come in this week or next.      

DOWNTOWN PROJECT UPDATE

Mr. Dean reported that work has been completed on the first façade, the Brunswick Insurance Agency building.  Work on the Hometown Furniture/Fancy Frog building is currently underway.  The Somers did not include the awning in their project.  Work will begin on the back parking lot in the next couple of weeks. 

ALBERTA REGIONAL UTILITY PROJECT UPDATE

Mr. Dean reported that the next project meeting is scheduled for Thursday.  The Jail and IDA have given approval for easements.  We are waiting for documentation.  The Alberta flow has decreased a bit already from taking care of manhole covers and cracked pipes.    

FY 2014-2015 BUDGET

Mr. Dean stated that all requests for the 2014 -2015 Budget should be turned in.  A budget will be presented at the next meeting. 

FINANCE

Mr. Pecht asked that everyone get any budget requests in.  He would like to schedule finance committee meetings and have as much input as possible on the budget preparation.  The budget has to be ready in April to advertise a public hearing for the May meeting. It must be approved in June.  Mr. Pecht reviewed the financial statement and commented that we are running fairly close to the budget.

FIRE AND EMERGENCY SERVICES

A monthly report was not submitted.  The fire department requested to use the airport on June 28, 2014, for a fundraiser, the first annual corn hole tournament.  On motion by Mr. Martin, seconded by Mr. Brockwell, and carried by all ayes, Town Council voted to allow the Lawrenceville Volunteer Fire Department to use the airport on June 28, 2014, contingent upon the approval of the Board of Supervisors and the Airport Commission, and upon obtaining the required insurance.

PERSONNEL

The report is in the packet.

POLICE

The report is in the packet.  Chief Gibson reported that Officer Stith conducted a self-defense class last Saturday with seven people participating.

PROPERTY & EQUIPMENT

There was no report.

STREETS, LIGHTS & CEMETERY

There was no report.   

TOWN DEVELOPMENT

Mrs. Sanderson commented that they are not ready to present anything on the Economic Development Branding at this meeting. 

WATER/WASTEWATER

There is a letter in the packet from Saint Paul’s College requesting a reduction in water bills until they can obtain other funding.  Mr. Dean has prepared a draft letter in response to this request.  The request was tabled until next month.  Further information will be requested before a decision is made.  The request will also be discussed in the water committee meeting to be held following the council meeting tonight.

SAFETY

The report is in the packet.  Mr. Brockwell suggested that Mr. Dean have the departments conduct safety meetings on working in heat as warmer weather is on the way.  

HOUSING CODE ENFORCEMENT

There was no report.  Mayor Pond asked if the budget could allow for a Housing Code Enforcement Officer.  Mr. Brockwell recommended that Mr. Dean forward a job description to the council members.  Perhaps a part-time officer could be considered in the budget preparation.

PARKS/RECREATION

There was a meeting recently.  More work is scheduled to begin in the next month.  Mayor Pond commented that the Cat Ladies might want to use the park for a stew. 

COLLEGE/COMMUNITY LIAISON

Auction signs have popped up at college properties.  There will be an auction sometime in April. 

There is a video clip taken by a drone that shows the property and area in a good light.  It is on the Motley’s Auction website. 

AIRPORT COMMISSION

Requests have been received to use the airport for the VA Beef and Dairy Festival on April 5, 2014, and for the 32nd Annual Seafood Feast on May 7, 2014.  On motion by Mr. Brockwell, seconded by Mr. Martin, and carried by all ayes, Town Council voted to allow the uses as requested contingent upon the approval of the Board of Supervisors and the Airport Commission, and upon obtaining the required insurance.

LAWRENCEVILLE PLANNING COMMISSION

There was no report.

CORRESPONDENCE/ANNOUNCEMENTS

There were no announcements.

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented in the amount of $95,942.40 and charge to the proper accounts.  This was made by Mrs. Sanderson, seconded by Mr. Brockwell and carried by all ayes. 

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Martin, seconded by Mrs. Sanderson and carried by all ayes to adjourn the meeting. 

Douglas R. Pond, Mayor

Wanda E. Johnson, Clerk

_________________________________________________________________________________________________

February 11, 2014

CALL TO ORDER

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on February 11, 2014.

ROLL CALL

Roll was called;  Present:  Mayor Douglas R. Pond; Council Members:  Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry Holman, Scott E. Martin, Robert F. Pecht, II and Esther B. Sanderson.  Also present:  Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Bill Herrington, Charles Hall, citizens and the press. 

APPROVAL OF MINUTES

A motion was made by Mr. Martin to approve the minutes of the regular meeting on January 14, 2014, and the special called meeting on February 4, 2014, suspend the reading and file.  This was seconded by Mrs. Bland and carried by all ayes.

AGENDA

There were no additions or corrections to the agenda.

LAWRENCEVILLE EDA

On motion by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes, Town Council voted to make the following appointments to the LEDA Board of Directors:  Rodney Elmore to fill the unexpired term of Grady Martin through March 2016; and Wendy Wright and William “Bill” Herrington to new four year terms beginning March 2014, and running through March 2018. One seat remains open.  The board will submit a recommendation for the seat at the next council meeting.

Chairman of the EDA, William “Bill” Herrington, presented an activities update to council.  The Town has transferred five properties to the LEDA.  Three have been sold or gifted for the benefit of the town, one is under negotiation for rent and one is under evaluation.  All audits are current and properly filed.  Appointments to the board have been made and vacancies filled tonight.  The EDA requests that the Town Council formally recognize Mr. Grady Martin for his service to the EDA and the Town.  Mr. Martin resigned from the LEDA due to health reasons.  The EDA monies have grown and the EDA requests input from Council on how to assist the Town with this money.  The EDA has approved the purchase of a plaque for the Bloom building as the family requested.  The current EDA Board members are Caren Brown-Peterson, Leroy Jolly, Scott Martin, Katharine Samford, Wendy Wright and Bill Herrington.        

RECOGNITION OF CITIZENS

No one requested to address the Town Council.

MAYOR’S REPORT

Mayor Pond reported that he received a letter from Delegate Tommy Wright thanking him for the letter asking for support of a hydrilla treatment project at Lake Gaston. 

Mayor Pond reported that Tristan Sadler has placed a box in the lobby for his Eagle Scout project to collect flags for proper disposal.   

Mayor Pond reported that he received an email from Nathaniel Redman regarding the business he is opening in the old Blue Piano location.  The Heritage Antique Shop will open soon.

TOWN ATTORNEY REPORT

There was no additional report.

APPROVAL TO ADVERTISE UTILITY BILLING ORDINANCE CHANGE

Mr. Dean asked that Town Council approve a public hearing for the purpose of changing the Town Ordinance to allow monthly utility billing.  On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council approved to advertise a public hearing regarding the billing cycle, an additional minimum category and to establish a date for the changes.  The public hearing will be held at the next Town Council meeting.

DOMINION VIRGINIA POWER UPDATE

Mr. Dean stated the update reports are in the packet.  The contracts were awarded at the called meeting on February 4, 2014.    

DOWNTOWN PROJECT UPDATE

Mr. Dean reported that work has started on the Brunswick Insurance Agency building.  Work will begin on the Hometown Furniture/Fancy Frog building in the next thirty days.  Work will begin on the back parking lot as weather permits.

ALBERTA REGIONAL UTILITY PROJECT UPDATE

Mr. Dean reported that the next update meeting is scheduled for Thursday at 2:30 p.m.  Castle Heights was the low bidder on the project.  As soon as the sewer line is complete, Lawrenceville can take on the Alberta system. 

FY 2014-2015 BUDGET

Mr. Dean stated that all requests for the 2014 -2015 Budget should be in at the next meeting.

FINANCE

Mr. Pecht asked that everyone be thinking about capital budget requests as soon as possible.  The budget has to ready in April to schedule a public hearing for the May meeting. It must be approved in June.  Mr. Pecht reviewed the financial statement and commented that the private prison paid twice in the month of January.  Other than that, we are running fairly close to the budget.

FIRE AND EMERGENCY SERVICES

Mr. Martin commented that Lt. Whitlow submitted the report that is in the packet.  Twenty-four of the twenty-seven calls were out of town, but in the district or for mutual aid.   

PERSONNEL

The report is in the packet.

POLICE

The report is in the packet.

PROPERTY & EQUIPMENT

There was no report.

STREETS, LIGHTS & CEMETERY

There was no report.   

TOWN DEVELOPMENT

An Economic Development Branding slideshow will be presented in the meeting room next door after the council meeting adjourns.

WATER/WASTEWATER

There will not be a committee meeting following adjournment of the council meeting.

SAFETY

The report is in the packet.  Mr. Brockwell commented that the departments did an excellent job on the monthly meetings. 

HOUSING CODE ENFORCEMENT

There was no report.

PARKS/RECREATION

There was no report.

COLLEGE/COMMUNITY LIAISON

There was no report.     

AIRPORT COMMISSION

There was no report.  

LAWRENCEVILLE PLANNING COMMISSION

There was no report.

CORRESPONDENCE/ANNOUNCEMENTS

Friends of the Trail will meet on March 1, 2014, to plan the ribbon cutting tentatively set for April.

The ArtBank will present a performance by the Celtibillies on Saturday at 7:00 p.m. at Brunswick High School.

It is sign up time for the Brunswick Dixie Youth League.  Applications are available at Benchmark Bank.

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented in the amount of $52,777.79 and charge to the proper accounts.  This was made by Mr. Pecht, seconded by Mr. Martin and carried by all ayes. 

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes to adjourn the meeting. 

Douglas R. Pond, Mayor

Wanda E. Johnson, Clerk

______________________________________________________________________________________________________

February 4, 2014

CALL TO ORDER

Mayor Douglas R. Pond called the special called meeting of the Lawrenceville Town Council to order at 5:00 p.m. on February 4, 2014.  The purpose of the called meeting is to award the contracts for the water distribution system improvements for the water treatment plant expansion and also the water treatment plant expansion from 2.0 mgd to 3.0 mgd.

ROLL CALL

Roll was called;  Present:  Mayor Douglas R. Pond; Council Members:  H. B. Brockwell, Jr., Dora D. Hardy, Harry Holman, Scott E. Martin and Robert F. Pecht, II.  Also present:  Town Manager, C. J. Dean, Police Chief, Everette Gibson and Town Clerk, Wanda Johnson. 

Absent:  Council Members Joyce D. Bland and Esther B. Sanderson and Town Attorney, W. C. Outten, Jr. 

WATER DISTRIBUTION SYSTEM IMPROVEMENTS FOR WATER TREATMENT PLANT EXPANSION

Mr. Dean reported that bids were opened on Monday, January 15, 2014, at 2:30 p.m. for the water distribution system improvements for the water treatment plant expansion.  This project is for the water lines only.  B & B Consultants, Inc. reviewed the bids and evaluated the ability of the low bidder to perform the work.  B & B recommends that the award be made to Virginia Carolina Paving for the amount of $1,237,628.00 based on the Total Base Bid. 

On motion by Mr. Pecht, seconded by Mr. Brockwell and unanimously carried, Town Council voted to award the contract for the water distribution system improvements for the water treatment plant expansion to the low bidder, Virginia Carolina Paving, for the amount of $1,237,628.00 based on the Total Base Bid.

WATER TREATMENT PLANT EXPANSION FROM 2.0 MGD TO 3.0 MGD

Mr. Dean reported that the bids were opened on Friday, January 20, 2014, at 2:00 p.m. for the water treatment plant expansion from 2.0 mgd to 3.0 mgd.  B & B Consultants, Inc. reviewed the bids and evaluated the ability of the low bidder to perform the work.  B & B recommends that the award be made to T. A. Loving Co. for the amount of $5,341,000.00 based on the Total Base Bid plus Alternate No. 1.

On motion by Mr. Pecht, seconded by Mr. Holman and unanimously carried, Town Council voted to award the contract for the water treatment plant expansion from 2.0 mgd to 3.0 mgd. to the low bidder, T. A. Loving Co. for the amount of $5,341,000.00 based on the Total Base Bid plus Alternate No. 1.

FINANCING FOR DOWNTOWN PROJECT AND WATER PLANT

Mr. Dean provided information on the additional financing needs for the water lines and back parking lot projects.  He reviewed probable costs and contingencies that will not be covered by Dominion project funds or grants.  A preliminary financial analysis has been received from VML/VACO Finance.  No action was taken by Council.

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Ms. Hardy and unanimously carried to adjourn the meeting. 

Douglas R. Pond, Mayor

Wanda E. Johnson, Clerk

_______________________________________________________________________________________________________

January 14, 2014

CALL TO ORDER

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on January 14, 2014.

ROLL CALL

Roll was called;  Present:  Mayor Douglas R. Pond; Council Members:  H. B. Brockwell, Jr., Dora D. Hardy, Harry Holman, Scott E. Martin and Robert F. Pecht, II.  Also present:  Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Boy Scout members, citizens and the press.

Absent:  Council Members Joyce D. Bland and Esther B. Sanderson. 

APPROVAL OF MINUTES

A motion was made by Mr. Martin to approve the minutes of the regular meeting on December 10, 2013, suspend the reading and file.  This was seconded by Mr. Holman and carried by all ayes.

AGENDA

There were no additions or corrections to the agenda.

LAWRENCEVILLE EDA

The EDA did not meet in January.  The building at 221 North Main Street now belongs to the Town.  The deed has been recorded.         

RECOGNITION OF CITIZENS

Mayor Pond recognized the Boy Scout delegation present tonight.  Mayor Pond also reported that a Boy Scout has placed a flag collection box in the town office as his Eagle Scout project.

MAYOR’S REPORT

Mayor Pond recognized Bishop Rogers who was uplifted to the position of Bishop of Tower of Deliverance Church in a service held last Saturday in Richmond.   Mayor Pond attended the service. 

Mayor Pond reported that he talked to Carl Wright, VFW member, about the possible relocation of the VFW monuments.  Possible alternate sites mentioned tonight were the town lot at the corner of Park and Windsor and Peebles Park. 

Mayor Pond commented that the only obligation the Town has regarding the building at 221 North Main Street is to install a plaque designating it as the Morris A. Bloom Building.  He obtained quotes from Edmonds Printing for an 8” x 10” aluminum plaque, $287.00 and an 8”x 10” bronze plaque, $373.00.  Both would include raised letters.

The Lawrenceville Volunteer Fire Department is cooking a Brunswick stew Saturday morning.

TOWN ATTORNEY REPORT

There was no additional report.

DOMINION VIRGINIA POWER UPDATE

Mr. Dean reported that there will be a bid opening on Wednesday at 2:30 for the water lines project.  Also, there will be a bid opening on Friday at 2:00 for the water plant project itself.  There will be a called meeting to award the contracts. 

DOWNTOWN PROJECT UPDATE – AWARD CONTRACT – SPRING CITY ELECTRIC

Mr. Dean reported that one bid was received from the factory, Spring City Electric, in the amount of $181,737.00, to deliver 53 lamp posts and 53 luminaire for several projects Downtown.  A motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes to accept the bid from Spring City Electric as presented for lights for the Downtown projects. 

 PROPERTY AT 221 NORTH MAIN STREET – TRANSFER DEED TO LEDA

Mr. Dean asked for the deed to 221 North Main Street to be transferred to the LEDA.  On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council agreed to have the Town Attorney draw up the deed to transfer the property at 221 North Main Street to the LEDA.  Mr. Outten asked whose expense it would be to install the plaque.  Mr. Martin, council member and a member of the LEDA stated that he thought the LEDA should pay for the plaque.

ALBERTA REGIONAL UTILITY PROJECT UPDATE

Mr. Dean reported that bids came in to Alberta on Monday, January 13, 2014, for sewer lines and manholes for the Alberta Utility Project.  Castle Heights was the apparent low bidder.  The IDA approved the necessary easement tonight.  The work should occur in the next sixty days or so.  The grant funds flow through the Town of Alberta.

AUTHORIZATION TO SOLICIT BIDS FOR FINANCING FOR DOWNTOWN PROJECT AND WATER PLANT

Mr. Dean reported that Dominion Power funds will not fully fund the water lines and back parking lot projects.  On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council authorized Mr. Dean to solicit bids for financing the balance of these projects.

ROANOKE RIVER RAILS-TO-TRAILS, INC. ANNUAL REPORT

A copy of the 2013 Annual Report will be reprinted in its entirety and distributed to Town Council members. 

FINANCE

Mr. Pecht reported that when financing bids are received and we know what we need, a finance committee meeting will be held.  Mr. Pecht reviewed the financial statement and commented we are on target and running very close to last year at this time.  At the next meeting we will begin talking about budget planning for 2014-2015.

FIRE AND EMERGENCY SERVICES

The report is in the packet.  There were a total of 17 calls in December.  A stew will be cooked on Saturday. 

PERSONNEL

The report is in the packet.

POLICE

Ms. Hardy welcomed Chief Gibson back.  Chief Gibson included copies of current Town code sections regarding dogs in his report as there have been inquiries in the past few weeks about a leash law.  Mr. Brockwell commented that the inclusion of code sections could be the standard format when issues are reported.  It was reported that New Year’s Eve was very quiet.      

PROPERTY & EQUIPMENT

There was no report.

STREETS, LIGHTS & CEMETERY

There was no report.   

TOWN DEVELOPMENT

Mr. Brockwell reported that he and Mr. Holman met with Mr. Dean and reviewed the Economic Development Branding slideshow.  Mr. Brockwell asked that this slideshow presentation be included in the called meeting so that all council members can view it.

WATER/WASTEWATER

There will be a committee meeting following adjournment of the council meeting.

SAFETY

The report is in the packet.  Mr. Brockwell commented that the departments did a very good job and to continue the good work.

HOUSING CODE ENFORCEMENT

There was no report.

PARKS/RECREATION

There was no report.

COLLEGE/COMMUNITY LIAISON

Mayor Pond reported that the Saint Paul’s College property has been advertised on Motley’s Auction and Realty Group website for an auction sale, the date to be determined.    

AIRPORT COMMISSION

Mr. Pecht reported that the commission met on Monday, January 13, 2014.  Regulations have changed regarding obstruction rules. 

 LAWRENCEVILLE PLANNING COMMISSION

There was no report.

CORRESPONDENCE/ANNOUNCEMENTS

There was no correspondence.

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented in the amount of $119,097.86 and charge to the proper accounts.  This was made by Mr. Pecht, seconded by Mr. Martin and carried by all ayes.  This includes grant invoices in the amount of $62,185.60.

NEW BUSINESS

Mayor Pond announced that he will not be in a position to run for Mayor in the May election this year.  Candidates must file by March 4, 2014, for the May 2014 election.

Mayor Pond congratulated Mr. Outten on his fiftieth anniversary tonight as Town Attorney.

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Pecht, seconded by Ms. Hardy and carried by all ayes to adjourn the meeting. 

Douglas R. Pond, Mayor

Wanda E. Johnson, Clerk

_________________________________________________________________________________________________________

December 10, 2013

CALL TO ORDER

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on December 10, 2013.

ROLL CALL

Roll was called;  Present:  Mayor Douglas R. Pond; Council Members:  Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Scott E. Martin and Robert F. Pecht, II.  Also present:  Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Assistant Chief, B. N. Newcomb, Town Clerk, Wanda Johnson, Cemetery Trustee, Alice Talbert and the press.

Absent:  Council Members Harry Holman and Esther B. Sanderson, Police Chief, Everette Gibson and Accounting Clerk, Patti Lewis.

PUBLIC HEARING – ELECTION REDISTRICTING

As this time had been advertised for a public hearing on a proposed ordinance by which representation in the Town Council will be reapportioned by adjusting Election District boundaries within the Town, Mayor Pond declared the public hearing open.  Mr. Outten gave an overview of the change in the past from a general election district to two districts.  Now at every census the town must comply with the one man, one vote rule.  The last census required a slight boundary adjustment moving a few voters from District 1 to District 2.  The legal description is included in the ordinance.  Attorney Russell Slayton and Town Manager C. J. Dean worked on the ordinance.  Mr. Outten stated he sees no problem to get the redistricting approved if Town Council adopts the ordinance.  Mr. Pecht asked about the slight change.  Mr. Dean pointed to the map and indicated the changed area.  The map is a part of the ordinance.  There was no public comment.  Mayor Pond closed the public hearing.

PUBLIC HEARING – JOINT POWERS ASSOCIATION AGREEMENT ORDINANCE

As this time had been advertised for a public hearing on a proposed ordinance that would allow the Town to participate in a Joint Powers Association Agreement, Mayor Pond declared the public hearing open.  Mr. Dean explained that the adoption of the ordinance will allow the Town to participate in a joint association through which the Town could buy insurance through the Virginia Municipal League Insurance Programs.  This is the least expensive option to purchase disability insurance.  Town Council voted to opt out of the VRS Long Term Disability Program at the November 26, 2013, called meeting.   Mr. Pecht commented that this would only be used for disability insurance at this time.  There was no public comment.  Mayor Pond closed the public hearing.

ADOPTION OF ELECTION REDISTRICTING ORDINANCE

A motion was made by Mr. Pecht and seconded by Mr. Brockwell to adopt the Election Redistricting Ordinance as presented.  A Roll Call Vote was taken.  Joyce D. Bland, aye.   H. B. Brockwell, Jr., aye.  Dora Hardy, aye.  Harry Holman, absent.  Scott Martin, aye.  Robert F. Pecht, III, aye.  Esther B. Sanderson, absent.  The motion carried to adopt the ordinance.  Once the ordinance is properly attested by the Clerk, it will be forwarded to the appropriate organization.

ADOPTION OF JOINT POWERS ASSOCIATION AGREEMENT ORDINANCE

Mr. Outten commented that participation in the association would enable the Town to be consistent with VML as a provider for its insurance.  A motion was made by Mr. Brockwell to adopt the Joint Powers Association Agreement Ordinance as presented.  This was seconded by Mr. Pecht and carried by all ayes.

APPROVAL OF MINUTES – REGULAR MEETING NOVEMBER 12, 2013

A motion was made by Mr. Brockwell to approve the minutes of the regular meeting on November 12, 2013, suspend the reading and file.  This was seconded by Mr. Martin and carried by all ayes.

APPROVAL OF MINUTES – CALLED MEETING NOVEMBER 26, 2013

A motion was made by Mr. Pecht to approve the minutes of the special called meeting on November 26, 2013, suspend the reading and file.  This was seconded by Mr. Brockwell and carried by all ayes.

AGENDA

There were no additions or corrections to the agenda.

LAWRENCEVILLE EDA

The minutes for the December 3, 2013, EDA meeting are in the packet.  Mr. Outten reported that the deed is prepared and ready and the building has been appraised at 221 North Main Street.       

RECOGNITION OF CITIZENS

There were no citizen comments.

MAYOR’S REPORT

There is a copy of a letter in the packet that Mayor Pond sent to Bank of America thanking them for having the clock repaired. 

The Brunswick High School Football team will play in the State Championship in Salem on Saturday. 

TOWN ATTORNEY REPORT

There was no additional report.

DOMINION VIRGINIA POWER UPDATE

Mr. Dean reported that the B & B progress report is in the packet.  The pre-bid meeting for the water plant expansion was held today.  Contractors from Virginia, North Carolina, Tennessee and Ohio participated.  The pre-bid meeting for the water line will be held tomorrow.   

DOWNTOWN PROJECT UPDATE

Mr. Dean reported that there is a letter in the packet from B & B recommending that the bid for the Parking and Site Improvements be awarded to Harold Collins Clearing & Grading for the amount of $607,649.35 based on the Total Base Bid including Alternates No. 1 and No. 2 plus Change Order No. 1.  Mr. Dean also discussed the estimate from Old Dominion Lighting Associates in the amount of $186,262.00.  This would provide lighting for all the projects. 

The total cost for the parking lot project, street lights, tree removal and including refinancing Dream 2000, is $917,718.17.  The Town would need to borrow $578,133.17 that is not covered by grant funds.  Mr. Dean advised that the lights will take 10-12 weeks to get here and the project needs to be wrapped up in June.  Mr. Pecht commented that the downtown improvements would be more attractive and hopefully draw folks to Town.  Mr. Pecht stated he thinks the debt is manageable.  Mr. Brockwell concurred with Mr. Pecht.  He commented there is some grant money available now and this is all designed to improve the community.  Mr. Brockwell made a motion to accept the bid and award the contract to Harold Collins Clearing & Grading for the amount of $607,649.35 based on the Total Base Bid including Alternates No. 1 and No. 2 plus Change Order No. 1.  The motion was seconded by Ms. Hardy and carried by all ayes.

OLD DOMINION LIGHTING

There was additional discussion concerning the estimate from Old Dominion Lighting.  The Town has purchased the same style of lights from the same company since the Dream 2000 project.  Mr. Outten advised the Town needs to bid out the street lights.

VERIZON WORK ESTIMATE 8781 8P0M9LU

A motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes to authorize Mr. Dean to sign the Verizon work order agreement and pay $20,800 advance payment to relocate poles and service lines on the back parking lot.

TREE REMOVAL BIDS

Mr. Dean advised that Worley Bird’s Tree Service was the low bidder to remove two trees as part of the Downtown Project Easement agreements.  A motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes to award the tree removal bid in the amount of $7,000 to Worley Bird’s Tree Service.

ECONOMIC DEVELOPMENT BRANDING

Town branding meetings are being held this week. 

COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY

There was discussion concerning possible updates to the CEDS list for 2014.  The 2013 list included the Water Treatment Plant Expansion, Wastewater Treatment Plant Expansion, Turntable Park and Downtown Revitalization projects.

APPRAISAL OF 221 N. MAIN STREET

A copy of the certified appraisal of 221 N. Main St. is in the packet.  The appraised value is $30,000.  The county assessment of the property is $51,900. 

SAMPLE RESOLUTION FOR BILLS WITH LOCAL FISCAL IMPACT

There was discussion concerning the sample Local Fiscal Impact Resolution.  It was agreed to insert Town of Lawrenceville and adopt the resolution.  A motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes to adopt the Local Fiscal Impact Resolution with Town of Lawrenceville inserted in the resolution. 

FINANCE – BUDGET AMENDMENT STREETS RESURFACING AND PAVEMENT

There was discussion that the Streets Resurfacing line item had a budget of $5,000 and $12,000 has already been spent.  Mr. Dean recommended taking $10,000 out of Street Capital and putting it in Streets Resurfacing.  A motion was made by Mr. Pecht to amend the budget line items for Streets Resurfacing and Pavement to $15,000 and Street Capital to $40,000.  The motion was seconded by Mr. Martin and carried by all ayes.

Mr. Pecht reviewed the financial statement and commented we are running close to last year’s numbers.

FIRE AND EMERGENCY SERVICES

The report is in the packet.  Mr. Martin reported that the parade on Friday night was well attended.  Also, the Fire Department Dinner and Dance was very nice.  Andy Walker retired from the Fire Department.

PERSONNEL

The report is in the packet.

POLICE

Ms. Hardy stated that the report is in the packet.  Mayor Pond commented that Elm Acres has been the cause of public safety concerns over several months.  The Police Chief has discussed this with the Mayor and has set up a meeting with the Board of Elm Acres.

PROPERTY & EQUIPMENT

There was no report.

STREETS, LIGHTS & CEMETERY - VFW REQUEST

Mrs. Talbert gave a report on behalf of the Cemetery Trustees regarding the VFW request to relocate its monument and marker to either Oakwood Park or Oakwood Cemetery.  Due to an ordinance prohibiting above ground monuments, the Trustees cannot approve the request to relocate the monument to Oakwood Park Cemetery.  The site indicated in Oakwood Cemetery is not appropriate due to the slope of the land creating an unsuitable site for a grave or a monument.  The Trustees referred the request to Town Council.  Town Council discussed the matter and stated additional time is needed to study the request.  Mayor Pond will contact one of the VFW members about finding an alternate location for the monument. 

TOWN DEVELOPMENT

There was no report.

WATER/WASTEWATER

There was no report.

SAFETY

The report is in the packet.  Mr. Brockwell commented that the staff is doing a good job.

HOUSING CODE ENFORCEMENT

There was no report.

PARKS/RECREATION

The ribbon cutting ceremony at the Tobacco Heritage Trail Park was well attended.

COLLEGE/COMMUNITY LIAISON

There was no report. 

AIRPORT COMMISSION

Mr. Pecht reported that Mr. Hawthorne, the new liaison and Mr. Sykes, the new part-time employee have started at the airport.   

LAWRENCEVILLE PLANNING COMMISSION

There was no report.

CORRESPONDENCE/ANNOUNCEMENTS

VIRGINIA CAROLINA FOREST PRODUCTS - There is a copy of a letter in the packet from Virginia Carolina Forest Products, Inc. thanking Mrs. Joan Moore and Mr. C. J. Dean for helping them obtain water and sewage at their facility on Western Mill Rd. 

SHENTEL - There is a letter in the packet from Shentel giving formal notice of lineup and pricing changes in its Lawrenceville, VA cable television system on or after January 2, 2014.

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented in the amount of $82,994.67 and charge to the proper accounts.  This was made by Mr. Pecht, seconded by Mr. Martin and carried by all ayes.

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Ms. Hardy and carried by all ayes to adjourn the meeting. 

Douglas R. Pond, Mayor

Wanda E. Johnson, Clerk

_____________________________________________________________________________________________________

November 26, 2013

CALL TO ORDER

Mayor Douglas R. Pond called the special called meeting of the Lawrenceville Town Council to order at 5:00 p.m. on November 26, 2013.

ROLL CALL

Roll was called;  Present:  Mayor Douglas R. Pond; Council Members:  Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Scott E. Martin and Robert F. Pecht, II.  Also present:  Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean and Town Clerk, Wanda Johnson.

Absent:  Harry Holman and Esther B. Sanderson, Council Members.

SPECIAL CALLED MEETING/LOCAL DISABILITY PROGRAM OPTIONS

The purpose of the Special Called Meeting was to consider the Virginia Local Disability Program with VRS or a VMLIP alternative option from VML. 

Mr. Dean reviewed the available options.  His recommendation is to opt out of the VRS Virginia Local Disability Program.  This will require a resolution.  Mr. Dean further recommended that the Town adopt an ordinance to approve the Joint Powers Association Agreement.  This will enable the Town to join the Virginia Local Government Insurance Association and implement coverage with the VML Insurance Program Paid Leave Solution.  Mr. Dean recommends participating in the alternative plan offered by VML. 

Mr. Outten advised that he has reviewed the ordinance and paperwork.

RESOLUTION TO OPT OUT OF VRS VLDP

On motion by Mr. Brockwell, seconded by Mr. Martin and carried by all ayes, Town Council voted to adopt the resolution to opt out of the VRS Virginia Local Disability Program.

ADVERTISE PUBLIC HEARING

On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to advertise a public hearing to be held on December 10, 2013, to consider the adoption of an ordinance, Approving Joint Powers Association Agreement.

ADJOURNMENT

There being no further business to come before Council, the meeting was adjourned. 

Douglas R. Pond, Mayor

Wanda E. Johnson, Clerk

 _____________________________________________________________________________________________

November 12, 2013

CALL TO ORDER

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on November 12, 2013.

ROLL CALL

Roll was called;  Present:  Mayor Douglas R. Pond; Council Members:  Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin and Robert F. Pecht, II.  Also present:  Polly Cole, Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Accounting Clerk, Patti Lewis, Alice Talbert and the press.

Absent:  Esther B. Sanderson, Council Member and Town Attorney, W. C. Outten, Jr.

APPROVAL OF MINUTES

A motion was made by Mr. Holman to approve the minutes of the previous meeting, suspend the reading and file.  This was seconded by Mr. Brockwell and carried by all ayes.

AGENDA

There was an addition to the agenda under Fire and Emergency Services to approve the fire department officers for 2014.

LAWRENCEVILLE EDA

There was no report from the EDA.  It was reported by Mr. Dean that Mr. Outten is working on the proposed donation of the building at 221 North Main Street.       

RECOGNITION OF CITIZENS

Mayor Pond recognized Polly Cole from the VCU Massey Cancer Center and the Cancer Resource Center of Southern Virginia.  The CRC in Lawrenceville is currently located on the Saint Paul’s Campus.  Mayor Pond and Mr. Dean recently met with Ms. Cole and Dr. Houlihan and showed them the old Peebles building as a possible new site for the CRC.  Ms. Cole spoke to council about the current services and programs offered.  She also shared her thoughts on expanded services that could be offered at a larger site.  Possibilities include a cancer resource room, a wig salon, a place for cancer prevention resources and research.  She would like to see other departments from VCU come out and offer screenings also.  Mayor Pond suggested that VCU representatives let Mr. Dean know what they need and possibly work out a lease agreement.

MAYOR’S REPORT – 17th STREET MARKETPLACE STEW COOKOFF

Mayor Pond reported that he assisted the CATS group in cooking a stew at the 17th Street Marketplace event.  He reported that 102 cats have been spayed and neutered so far.  Mayor Pond also saw former Lawrenceville resident Doug Smith at the event.

TOBACCO HERITAGE TRAIL PARK

There will be a park meeting on Thursday, November 14, 2013, at 5:30 p.m.

GHOLSON BRIDGE RESOLUTION RESPONSE

There is a response letter in the packet from VDOT Commissioner Gregory A. Whirley. 

REPORT OF TOWN ATTORNEY

There was no report.   

DOMINION VIRGINIA POWER UPDATE

Mr. Dean reported that updates are in the packet including minutes from the quarterly meeting and B & B’s construction schedule.    

DOWNTOWN PROJECT UPDATE

Mr. Dean reported that the contractor has not provided a price on the storm water pipe across Hwy. 46.  He is not ready to make a recommendation at this time.                                            

ECONOMIC DEVELOPMENT BRANDING

Town branding meetings will be held on December 2, 3, and 4th

ALBERTA COMMUNITY DEVELOPMENT BLOCK GRANT

Copies of a letter from the IDA and the Town’s response are in the packet.  B & B has designed the gravity sewer line.  Easements are needed from the IDA and the Meherrin River Regional Jail. 

SHARP STREET LEASE

An updated lease between the Town of Lawrenceville and Mid-Atlantic Broadband is in the packet.  This tightens up the previous lease and includes attachments that were missing.  On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to authorize the Mayor and/or Manager to sign the lease agreement with Mid-Atlantic Broadband. 

TOWN ELECTION REDISTRICTING

Russell Slayton has prepared maps for the required election redistricting.  On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to advertise a public hearing on the redistricting to be held on the next regular meeting date, December 10, 2013.

VIRGINIA LOCAL DISABILITY PROGRAM

The Virginia Retirement System is offering the Virginia Local Disability Program.  VML has offered an alternative leave program.  The deadline to select a program and return enrollment materials is December 2, 2013.  There are good and bad points to each program.  Mr. Dean asked the Personnel Committee to look at this and make a decision before December 2, 2013.

VDOT TRAFFIC ALERT

VDOT announced possible delays near the Route 46/Christanna Hwy. bridge over the Meherrin River on Wednesday, November 13, from 10:00 a.m. to 3:00 p.m. as crews will be blasting rock near the Meherrin River.  Drivers can expect delays from ten minutes to an hour as crews remove any fallen debris from travel lanes.

BANK OF AMERICA

The clock at the Bank of America is working again and looks nice.  Be sure to thank them for repairing the clock.

DOWNTOWN PROJECT

There is a need to relocate some power lines and poles for Verizon, Virginia Power and cable.  Verizon has proposed an easement agreement for $20,800.  The Town Attorney has suggested that the Mayor and Manager negotiate the best agreement possible. 

HIGH STREET PROPERTY

The Town owns a 45’ x 140’ lot at 313 High Street.  It is tax map #52A8-2-3-11A.  Mr. Dean reported that there may be an opportunity to sell this lot.  He would like for council to turn this lot over to the EDA.  On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to authorize the transfer of the property to the EDA.

DOMINION POWER

Power will be off on a portion of Court Street on Thursday, November 14, for the transfer of a power line.  Farm Bureau, Clerk of Court and the Courthouse will be without power for a while.

FINANCE

Mr. Pecht reported that the Finance Committee met with Denise Williams, CPA, and discussed the audit report.  Mr. Pecht stated that we received a clean opinion, there were no material weaknesses.  He also commented that Mr. Dean does a great job on the Management’s Discussion and Analysis.  Mr. Pecht stated that part of the total net position increase is from Dominion connection fees that will go to the water plant expansion.  The town charges just enough to meet expenses.  Mr. Pecht complimented former treasurer Mrs. Talbert, Mrs. Johnson, Mrs. Lewis and Mr. Dean on an excellent job.  On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to accept the annual audit report as presented.

FIRE AND EMERGENCY SERVICES

Mr. Martin stated that there has been no report in the packet for a couple of months now and he will speak to Chief Pair.  The 2014 slate of officers is in the additional packet.  On motion by Mr. Martin, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to accept the slate of officers for 2014 as presented by the fire department.   An invitation to the Annual Fire Department Dinner and Dance is in the packet.  Mayor Pond reported that the fire department might be submitting some ideas to council for recruitment for daytime.

PERSONNEL

The report is in the packet.   A Christmas Bonus proposal in the total amount of $12,750 for 2013 is in the packet.  This is the same as last year and the amount was included in the budget.  On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council approved the 2013 Christmas Bonus as presented.

POLICE

Ms. Hardy stated that the report is in the packet.  It was also reported that Chief Gibson will be out for at least three weeks for surgery.  A new Dodge car is in service with Officer Moody driving it.  The Brunswick Volunteer Rescue Squad has picked up the old Impala.        

PROPERTY & EQUIPMENT

There was no report.

STREETS, LIGHTS & CEMETERY

There was no report. 

TOWN DEVELOPMENT

Mayor Pond and Mr. Dean have a meeting at Saint Paul’s College to discuss future possibilities for the campus and hope to generate a positive direction.

WATER/WASTEWATER

The water/wastewater committee will meet immediately following the council meeting.

SAFETY

The report is in the packet.  Mr. Brockwell asked that the safety report be made a standing report in the packet.

HOUSING CODE ENFORCEMENT

A building was torn down as part of the parking lot project. 

PARKS/RECREATION

There will be a Tobacco Heritage Trail Park meeting Thursday at 5:30 p.m.  There will be discussion about the THT logo to be painted on the E. E. Vaughan building.  A substantial completion meeting for the trail is scheduled for Wednesday at 10:00 a.m.  The VFW might be selling their building and might want to move the memorial to the park.

COLLEGE/COMMUNITY LIAISON

There was no report. 

AIRPORT COMMISSION

Mr. Pecht reported that Brad Lambert is the new citizen member of the commission.   

LAWRENCEVILLE PLANNING COMMISSION

There was no report.

CORRESPONDENCE/ANNOUNCEMENTS

Employee Christmas Luncheon, Wednesday, December 4, 12 noon

Mayors and Managers Annual Dinner Meeting hosted by Lawrenceville, Wed., Dec. 4, 7:00 p.m.

Lawrenceville Christmas Parade, Friday, December 6, 7:30 p.m.

Santa Breakfast, Saturday, December 7, 8:30 – 10:00 a.m.

Fire Department Dinner and Dance, Saturday, December 7

REQUEST FOR FUNDS FOR PARADE

On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to pay up to $500 for bands for the Christmas parade. 

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented in the amount of $118,485.15 and charge to the proper accounts.  This was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes to adjourn the meeting. 

Douglas R. Pond, Mayor

Wanda E. Johnson, Clerk

___________________________________________________________________________________________________

October 8, 2013

CALL TO ORDER

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on October 8, 2013.

ROLL CALL

Roll was called;  Present:  Mayor Douglas R. Pond; Council Members:  Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin, Robert F. Pecht, III and Esther Sanderson.  Also present:  Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Accounting Clerk, Patti Lewis, J. R. Thomas and the press.

APPROVAL OF MINUTES

A motion was made by Mr. Holman to approve the minutes of the previous meeting, suspend the reading and file.  This was seconded by Mr. Brockwell and carried by all ayes.

AGENDA

There were no additions or corrections to the agenda.

LAWRENCEVILLE EDA

Mr. Martin reported that a report is in the additional packet tonight.  There was no quorum for a meeting, therefore there are no minutes.  The property at 106 Hicks St. has been sold.  A copy of the audit has been furnished to the Town Clerk.     

RECOGNITION OF CITIZENS

Mayor Pond recognized J.R. Thomas.  Mr. Thomas is working on his citizenship badge as part of the Eagle Scout requirements. 

Roxanne Thompson was not present.

MAYOR’S REPORT – MAIN STREET BUILDING

Mayor Pond reported that Irving Scherr and the Bloom family are interested in donating a building on North Main Street to the town.  The family would like a plaque attached to the building identifying it as the Morris A. Bloom building.  It has recently housed the photography shop and art studio.  Mayor Pond reported he checked the building during the rain and found no issues except a damp spot in a corner near a window.  Discussion concerning the offer followed.   On motion by Mr. Martin, seconded by Mr. Holman and carried by all ayes, Town Council voted to accept the donation of the building pending proper legal research, an appraisal and agreed to place a plaque on the building.  The property is located at 221 North Main St.

RESOLUTION – BEACHES TO BLUEGRASS TRAIL

Mayor Pond reported that the Beaches to Bluegrass Trail is a proposed statewide, shared-use trail that will connect the Cumberland Gap to the Atlantic Ocean through southern and southwestern Virginia.  There is no financial commitment requested, only support of the concept.  On motion by Mr. Pecht, seconded by Mrs. Sanderson and carried by all ayes, Town Council voted to authorize the Mayor to sign the Beaches to Bluegrass resolution. 

RESOLUTION- GHOLSON BRIDGE

Mayor Pond reported that the Gholson Bridge on Route 715 has been targeted for replacement.  It is the oldest surviving multi-span metal truss bridge and is on the Virginia Landmarks Register and the National Register of Historic Places.  On motion by Mr. Brockwell, seconded by Mr. Martin and carried by all ayes, Town Council voted to authorize the Mayor to sign the resolution opposing the demolition, replacement or abatement of the Route 715 Gholson Bridge in Brunswick County.  

REPORT OF TOWN ATTORNEY

There was no report.    

DOMINION VIRGINIA POWER UPDATE

Mr. Dean reported that updates are in the packet.  He also passed around a packet of pictures from the trip to the Warren County Power Station. 

DOWNTOWN PROJECT UPDATE

Mr. Dean reported a list of contractors from the bid opening for the parking and site improvements is in the packet.  He is not prepared to make a recommendation at this time.  There are a few issues to clear up with VDOT.  Harold Collins Clearing & Grading is the apparent low bidder.  There was a quote for street lights for the projects included in the packet.  Most of the cost would be the Town’s expense as in-kind for the projects/grants.  The number of lights for the projects might change.  He hopes to have more firm numbers at the next meeting.   

TOBACCO HERITAGE TRAIL PARK

The gazebo is in place in the park.  The benches arrived today. 

ECONOMIC DEVELOPMENT BRANDING AWARD

A copy of the RFP is in the packet.  Mr. Dean reported that the Town received proposals from two firms.  Arnett Muldrow & Associates bid $9,600.00.  Glerin Business Resources, Inc. bid $28,200.00.  The staff recommends that Town Council award the contract to Arnett Muldrow & Associates.  On motion by Mr. Brockwell, seconded by Mrs. Sanderson and carried by all ayes, Town Council voted to accept the proposal from Arnett Muldrow & Associates in the amount
of $9,600.00.   

ALBERTA COMMUNITY DEVELOPMENT BLOCK GRANT

DHCD awarded a grant to the Town of Alberta for the Alberta Regional Utility Consolidation Project.  SPDC will be assisting Alberta with the grant.  Lawrenceville is working with the state to determine how to move forward with Lawrenceville taking over the Alberta system.  The next management team meeting is scheduled for October 15, 2013, at the Alberta Town Office.

LYTTLE CONSTRUCTION

Lyttle Utilities Construction recently repaired the Brooks Crossing pump station.  Rainwater and groundwater were getting in the pump station in between the sections.  Now the pump only runs every fifth day.  This has prepared the pump station for flow that will be generated by Dominion Power.  Lyttle also slip-lined the pipe under the concrete slab at the town office. 

FINANCE

Mr. Pecht reported that we received the draft audit.  Mr. Dean is working on the MDA.  We hope to get the completed audit back before the November meeting.  Mr. Pecht also reviewed the current financial statement.  He commented that Mrs. Williams has been helpful to the staff with the internal reporting and working with the software program.

FIRE AND EMERGENCY SERVICES

Mr. Martin stated that there is no report.  Mayor Pond reported that there is a new Suburban in the fire department. 

PERSONNEL

The report is in the packet.   

POLICE

Reports are in the packet.  It was reported that a victim of a recent break-in had complimented the police.      

PROPERTY & EQUIPMENT

There was no report.

STREETS, LIGHTS & CEMETERY

There was no report. 

TOWN DEVELOPMENT

Mrs. Sanderson commented this has already been covered.  There is no additional report.

WATER/WASTEWATER

The water/wastewater committee will meet immediately following the council meeting.

SAFETY

The report is in the packet. 

COLLEGE/COMMUNITY LIAISON

There was no report. 

AIRPORT COMMISSION

Mr. Pecht reported that two people have been hired for part-time positions.  Mr. Hawthorne, an active pilot, was hired as part-time liaison.  Mr. Sykes was hired as part-time weekend attendant.   A new automatic weather operating system (AWOS) is in operation at the airport. 

LAWRENCEVILLE PLANNING COMMISSION

There was no report. 

CORRESPONDENCE/ANNOUNCEMENTS

The Taste of Brunswick Stew Festival will be held Saturday, October 12, 2013.

The Halloween Parade will be held on Thursday, October 31, 2013.  Mrs. Johnson asked for donations for the treat bags for the children.

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented in the amount of $123,789.64 and charge to the proper accounts.  This was made by Mr. Pecht, seconded by Mrs. Sanderson and carried by all ayes.

UNFINISHED BUSINESS

Mr. Pecht reported that Mr. Thomas wrote a letter to the editor regarding Med Flight landing at the airport and the value of the facility.

J. R. Thomas inquired about the Brunswick Volunteer Rescue Squad and the work on its by-laws.  Mr. Martin responded that he has not worked with the rescue squad on that but he could ask about it.  Mr. Thomas stated he had tried to join and was told they were re-writing the by-laws. 

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell and seconded by Mrs. Sanderson to adjourn and carried by all ayes.

Douglas R. Pond, Mayor

Wanda E. Johnson, Clerk

____________________________________________________________________________________________________ 

September 10, 2013

CALL TO ORDER

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on September 10, 2013.

ROLL CALL

Roll was called;  Present:  Mayor Douglas R. Pond; Council Members:  Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin and Robert F. Pecht, III.  Also present:  Town Manager, C. J. Dean, Police Chief, Everette Gibson, Officer Tracey Beets, Town Clerk, Wanda Johnson, Accounting Clerk, Patti Lewis and the press.

Absent:  Esther B. Sanderson, Council Member and Town Attorney, W. C. Outten, Jr. 

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell to approve the minutes of the previous meeting, suspend the reading and file.  This was seconded by Mr. Martin and carried by all ayes.

AGENDA

There were no additions or corrections to the agenda.

LAWRENCEVILLE EDA

Mr. Martin reported that there is a serious buyer interested in the Day Spa building.  That person is in discussion with a lender.   

RECOGNITION OF CITIZENS

Mayor Pond recognized the press.

MAYOR’S REPORT

Mayor Pond welcomed new Police Officer Tracey Beets.  Office Beets has five years’ experience in law enforcement and 12 years’ experience in the army.  He served two tours in Iraq.   

REPORT OF TOWN ATTORNEY

There was no report.    

DOMINION VIRGINIA POWER UPDATE

Mr. Dean reported that updates are in the packet.  Work is 75% complete on the water plant expansion. 

DOWNTOWN PROJECT UPDATE - AWARD FAÇADE PROJECT

Mr. Dean reported a letter is in the packet from B & B Consultants.  B & B recommends that the building façade project award be made to the apparent low bidder, Harold Collins Clearing & Grading for the amount of $29,150 based on the Total Base Bid plus Change Order No. 1.On motion by Mr. Pecht, seconded by Mr. Brockwell, and carried by all ayes, Town Council approved for Mayor Pond and/or Mr. Dean to sign the award documents.                                        

TOBACCO HERITAGE TRAIL PARK

The rock foundation is in place for the gazebo.  The gazebo should be in town this week. 

HOUSING NEEDS GRANT LETTER

Mr. Dean advised that this project had to be changed as the state said it was too soon to do another project on Railroad Street.  The area selected is the Church Street, Davie Street and Plank Road Project area.  A letter will be sent to DHCD regarding this project area.

ENGINEERING CONTRACT WASTEWATER TREATMENT PLANT

There was discussion about the contract for the wastewater treatment plant expansion project.  Tobacco money was approved for the project with a 10% town match required in the amount of $48,000.  On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council approved for the contract with B & B Consultants, Inc. to be signed by the Mayor, Town Manager, Treasurer, and/or Attorney.

2013 WATER RATE SURVEY

The 2013 survey of rates for 5,000 gallons of water in and out of towns was reviewed.  Lawrenceville is still at the lower end of the reported rates.  There was also discussion about the connection fees and capital recovery charges.  The Lawrenceville connection fee is $400 in town plus labor and materials and $600 out of town plus labor and materials. 

RETAINER FOR ELECTRICIAN

Mr. Dean presented a retainer agreement for a certified electrician as prepared by Mr. Outten.  The agreement provides that Hood Electric will be on call as needed for $200 per month.  The $200 fee would be applied to the first three hours of work in that month.  Mr. Hood has already submitted a certificate of insurance.  Mr. Hood has not reviewed the agreement at this time.  On motion by Mr. Brockwell, seconded by Mr. Martin and carried by all ayes, Town Council approved the retainer agreement as prepared by Mr. Outten and authorized the Town Manager to sign the agreement if it is approved by Mr. Hood.

FINANCE – TAX RELIEF RESOLUTION 2013

The Town is required by law to set the rate of tax relief at a level that is anticipated to exhaust the PPTRA relief funds provided by the Commonwealth in the amount of $39,560.51.  On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council approved the tax relief resolution at 95% as presented in the packet and authorized the Town Clerk to sign the resolution. 

Mr. Pecht reviewed the corrected financial statement on the table tonight.  Part of the difference from last year is the reimbursement received for storm damages that were expended in the previous year.  Mr. Pecht commented we are pretty much on course.  Mr. Pecht thanked Mr. Dean, Mrs. Johnson and Mrs. Lewis for the work on the statement.  The CPA, Mrs. Williams has helped find a few things in the software program to make it easier also.   

FIRE AND EMERGENCY SERVICES

Mr. Martin stated that the report is in the additional packet.  The fire department answered twenty calls; five in town and fifteen outside the town limits.  Mr. Brockwell commented that the calls were probably in the service area if not actually in the town limits.

PERSONNEL

The report is in the packet.   

POLICE

Reports are in the packet.  Ms. Hardy welcomed Officer Tracey Beets.  Chief Gibson introduced Officer Beets.  He comes to Lawrenceville from the Emporia Police Department.  He has just completed his first three day cycle.    

PROPERTY & EQUIPMENT

Mr. Brockwell reported that there is a letter in the packet from the Brunswick Volunteer Rescue Squad requesting that a surplus 2005 Chevrolet Impala be donated to the rescue squad.    Mr. Brockwell made a motion, seconded by Mr. Holman, to transfer the title for the 2005 Impala to the Brunswick Volunteer Rescue Squad.  After discussion, Mr. Brockwell made an amended motion to declare the 2005 Chevrolet Impala as surplus property and the transfer be made to the BVRS subject to the approval of this process by Town Attorney, Mr. Outten.  The amended motion was seconded by Mr. Martin and carried by all ayes.

STREETS, LIGHTS & CEMETERY

There was no report. 

TOWN DEVELOPMENT

Mayor Pond commented that the Clubhouse Grill seems to be busy and that the BBQ is good.

WATER/WASTEWATER

There was much discussion regarding a draft memorandum of understanding that the IDA wants executed before a residential customer is allowed to connect to the wastewater line on Christanna Highway that is owned by the IDA.  A motion was made by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes, to authorize the Mayor to sign the memorandum of understanding allowing a resident to hook to the county line, contingent upon the approval of Mr. Outten and the water/wastewater committee and provided there are no substantial changes to the document.

The water/wastewater committee will meet immediately following the council meeting.

SAFETY

The report is in the packet. 

COLLEGE/COMMUNITY LIAISON

The congregation of the St. Paul’s Memorial Chapel has permission to continue to use the chapel.    

AIRPORT COMMISSION

Mr. Pecht reported that the airport is in a state of transition.  They are on the verge of hiring two people.  The airport will be attended on Friday, Saturday and Sunday.  Mr. Pecht thanked Mr. Dean for the town providing 37 man hours to help get the grass cut as there had been complaints about the tall grass.

CORRESPONDENCE/ANNOUNCEMENT

A flu shot clinic will be held at the town office on Friday, October 4, 2013, at 2:30 p.m.  The town will pay for employees and council members.  Any others will pay for their own at a cost of $35.00 each.  Please sign up by Friday, September 27, 2013.

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented in the amount of $90,538.94 and charge to the proper accounts.  This was made by Mr. Pecht, seconded by Mr. Martin and carried by all ayes.

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell and seconded by Mr. Pecht to adjourn and carried by all ayes.

Douglas R. Pond, Mayor

Wanda E. Johnson, Clerk 

 ___________________________________________________________________________________________________

August 13, 2013

CALL TO ORDER

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on August 13, 2013.

ROLL CALL

Roll was called;  Present:  Mayor Douglas R. Pond; Council Members:  H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin, Robert F. Pecht, III and Esther B. Sanderson.  Also present:  Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Assistant Police Chief, B. N. Newcomb, Town Clerk, Wanda Johnson, Accounting Clerk, Patti Lewis, representatives from Dominion Virginia Power, Tristan Sadler and family, Kaye Brewer, John Miller, citizens and the press.

Absent:  Joyce D. Bland, Council Member and Police Chief, Everette Gibson. 

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell to approve the minutes of the previous meeting, suspend the reading and file.  This was seconded by Mr. Martin and carried by all ayes.

AGENDA

There were no additions or corrections to the agenda.

LAWRENCEVILLE EDA

The Lawrenceville EDA met earlier tonight.   

DOMINION VIRGINIA POWER

Dominion Virginia Power received permission from the Virginia State Corporation Commission on Aug. 2, 2013, to construct a 1,358-megawatt, natural gas fueled power station near Lawrenceville in Brunswick County.  Mayor Pond welcomed the representatives from Dominion Virginia Power.  Dan Poteet addressed the Mayor and Council and provided an overview of the steps taken to get where they are now.  The CPCN was issued and they are here tonight to celebrate and move forward.  Mr. Poteet thanked the Mayor and Mr. Pecht for speaking favorably at the hearing.  He also thanked the Town and Mr. Dean for support and the water/sewer expansion.  Jim Eck and Brian Wright also addressed Council.  Mr. Wright discussed current work at the site and gave an overview of the future plans. 

SAINT PAUL’S COLLEGE

Pete Stith of St. Paul’s College was not able to attend tonight.

RECOGNITION OF CITIZENS

Tristan Sadler of Boy Scout Troop 221 spoke to Council concerning a proposed Eagle Scout service project.  He proposes to place a retired U. S. Flag collection box at the front of the town office.  When enough flags are collected, a ceremony to properly dispose of the flags would be conducted.  Mr. Brockwell shared with Tristan that he is an Eagle Scout.  Once you achieve the honor you will always be one. 

MAYOR’S REPORT

Mayor Pond reported that several businesses opened recently including Phipps Family Services, New Street Coin Laundry and T-shirt business, Jerry Prince Barber Shop and The Clubhouse Grill. 

REPORT OF TOWN ATTORNEY

Mr. Outten, Town Attorney, advised that the proposed monthly billing ordinance language was presented at the last meeting. 

DOMINION VIRGINIA POWER UPDATE

Mr. Dean reported that in addition to the report from Dominion representatives tonight, there are also reports from B & B, Timmons and the Health Department included in the packet. 

DOWNTOWN PROJECT UPDATE

Mr. Dean advised that a summary of phase 2 of the Downtown project is in the packet and asked that Town Council allow the Mayor and Town Manager to sign the documents for the grant.  On motion by Mr. Brockwell, seconded by Mr. Holman, and carried by all ayes, Town Council approved for Mayor Pond and Mr. Dean to sign the required documents for the grant.  This project will improve the parking and lighting in the lots behind the businesses and will also provide special event space.  The town work force is currently improving water and sewer lines behind the businesses in preparation for the parking lot work.

REPUBLIC SERVICES REQUEST

There is a new letter from Republic Services in the packet.  Mr. Dean advised that the water/sewer committee needs to meet at a later date regarding this request. 

RESOLUTION IRF GRANT

On motion by Mr. Brockwell, seconded by Mr. Holman, and carried by all ayes, Town Council approved the resolution as presented in the packet to apply for Industrial Revitalization Funds for the Turntable Park and Outdoor Center Project. 

TOBACCO HERITAGE TRAIL PARK

The Lawrenceville Rotary Club received a grant to pay for a gazebo for the park.  It has already been ordered.  Mayor Pond will write a letter of thanks to the Rotary Club.

VIRGINIA TOURISM GRANT/RFP

Mr. Dean advised the synopsis of a request for proposal is for council’s information only.  It has not been advertised yet.  The grant would help build on the logo we have now.

MONTHLY BILLING ORDINANCE

There was discussion concerning the staff recommendation that was included in the packet.  If the Town pursues monthly billing, the billing should occur on the 1st of each month based on a 2000 gallon minimum.  Bills will be due on the 25th of the month billed with a 10% penalty added on the 26th of the billing month.  The automated dialing system would alert customer before the bill is due that it had not been paid.  New bills would go out on the first of the month showing a past due amount.  The automated dialing system would alert the past due customers that cutoff will occur on the 16th.  Water termination would occur on the 16th.  Cut off fee is $25.00 currently.  There would need to be proper notice given to our customers and it also has to be determined if the change would be administrative or by ordinance.

FINANCE

Mr. Pecht reported that the financial statement was on the table tonight.  The staff has been working hard on this and there are still problems with the software.  Also, the audit is in progress.   

FIRE AND EMERGENCY SERVICES

There is no report in the packet.  The ladder truck is back in the firehouse.   

PERSONNEL

The report is in the packet.   

POLICE

Reports are in the packet.  Ms. Hardy reported that the committee met recently to go over applications for the open position.  They hope to conduct interviews next week.  Assistant Chief Newcomb reported that the twin babies case is pending in court and Darnesha Berry is being held without bond. 

PROPERTY & EQUIPMENT

Mr. Brockwell commented that the insurance review will be conducted soon and advised to be sure that all property is identified and covered. 

STREETS, LIGHTS & CEMETERY

On motion by Mr. Brockwell, seconded by Mr. Martin, and carried by all ayes, Town Council appointed Alice Talbert as a trustee of Oakwood Cemetery.  On motion by Mr. Brockwell, seconded by Mr. Martin, and carried by all ayes, Town Council appointed Wanda Johnson as a trustee of Oakwood Cemetery. 

TOWN DEVELOPMENT

 Mrs. Sanderson reported that previously there has been discussion concerning painting the Tobacco Heritage Trail logo on the side of the E. E. Vaughan building at the park.  They have obtained approval to use the THT logo.  On motion by Mr. Pecht, seconded by Mr. Holman, and carried by all ayes, Council appropriated up to $350.00 for the cost of painting the logo on the wall, provided the THT park committee approves the use of the logo and the hiring of an artist. 

WATER/WASTEWATER

Mr. Brockwell reported that the committee has worked on a revision to the 1997 agreement and that a closed session will be needed to discuss it. 

SAFETY

Mr. Brockwell requested that the department heads provide a summary list of the safety meeting topics that have been conducted for the next council meeting. 

COLLEGE/COMMUNITY LIAISON

Mr. Pecht reported that Mr. Stith could not be here tonight as he is out of town.

AIRPORT COMMISSION

Mr. Pecht reported that the Airport bill, in the amount of $17,389.66, is in the packet.  It is more than last year due to sewer pumps that were blown out by lightening.  He also reported that they interviewed today for two positions.    

CORRESPONDENCE/ANNOUNCEMENTS

A letter was in the packet from Benchmark Community Bank thanking Mr. Dean and Mrs. Moore for the efforts of the Town and IDA to adjust the enterprise zone boundaries to include the bank property.  As a result of the boundary adjustment, Benchmark received a check in the amount of $63,492 for the renovations of the banking facility. 

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented in the amount of $122,668.35 and charge to the proper accounts.  This was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.

CLOSED MEETING-MOTION TO ENTER THE CLOSED MEETING

“Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual matters.”  Motion: Mr. Pecht.  Second:  Mrs. Sanderson.  Roll call vote:  Mrs. Bland, absent; Mr. Brockwell, aye; Ms. Hardy, aye; Mr. Holman, aye; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, aye.

MOTION TO EXIT A CLOSED MEETING AND RECONVENE IN OPEN SESSION

“Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.”  The motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes. 

CERTIFICATION

“Be it resolved to the best of my knowledge (i) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.”  Motion: Mr. Pecht.  Second:  Mr. Martin.  Roll call vote:  Mrs. Bland, absent; Mr. Brockwell, aye; Ms. Hardy, aye; Mr. Holman, aye; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, aye.

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell and seconded by Mr. Pecht to adjourn and carried by all ayes.

Douglas R. Pond, Mayor

Wanda E. Johnson, Clerk

_________________________________________________________________________________________________

July 9, 2013

CALL TO ORDER

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on July 9, 2013.

ROLL CALL

Roll was called:  Present:  Mayor Douglas R. Pond; Council Members:  Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin and Robert F. Pecht, III.  Also present:  Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Police Chief, E. L. Gibson, Jr.; Town Clerk, Wanda Johnson; Accounting Clerk, Patti Lewis; retired Town Clerk, Alice Talbert; Sharon Pond, Harmony June Pond, Dennis Watson, citizens and the press.

Absent:  Esther B. Sanderson, Council Member.

Mayor Pond welcomed Wanda Johnson to her first meeting as Town Clerk.

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell to approve the minutes of the previous meeting, suspend the reading and file.  This was seconded by Mr. Martin and carried by all ayes.

APPROVAL OF AGENDA

There were no additions or corrections to the agenda.

LAWRENCEVILLE EDA

The Lawrenceville EDA did not meet this month.

RECOGNITION OF CITIZENS

Mayor Pond introduced Polly Duffey, the new Director of the Meherrin Regional Library. Mrs. Duffey thanked Mayor Pond for the opportunity to meet everyone.  She is happy to be here and is interested in working with small business resources.  It was also mentioned that her son is a new recruit with the Henrico County Police.

Dennis Watson addressed the Mayor and Council regarding concerns he has about people using the Tobacco Heritage Trail adjacent to his property.  He stated rules should be posted on the trail and that it should be patrolled more often.  Mayor Pond advised Mr. Watson that arrests have been made and a court date is coming up regarding an incident involving Mr. Watson’s property.  Mayor Pond further advised Mr. Watson that he should call 911 when he sees a problem.

RESOLUTION ADOPTED AND PRESENTED

A motion was made by Mr. Pecht, seconded by Ms. Hardy, and carried by all ayes, to adopt a resolution honoring our recently retired Treasurer/Clerk, Alice Talbert.  Mayor Pond presented Mrs. Talbert with a framed copy of the resolution and a copy will be included in the minute book.  Mrs. Talbert thanked everyone for the resolution.  Mayor Pond congratulated the employees from the shop on the luncheon they prepared for Mrs. Talbert.

MAYOR’S REPORT

Mayor Pond recognized his granddaughter, Harmony June Pond.  She is visiting for the week and attending the pony camp at the Central Virginia Horse Rescue.     

Mayor Pond reported an arrest was made in the 15 year old case involving the death of twin infants at Saint Paul’s College.  He stated that the case is now in the prosecution stage. 

Mayor Pond also reported the Farmer’s Market is doing okay and it has a Facebook page; Mr. Perkins passed away following injuries from a car accident when he crossed the road from Cattail Road; Jerry Prince opened Prince’s Barber Shop.

Mayor Pond congratulated C. J. on awards his children earned at the Piedmont Junior Livestock Show and Sale.  Among several honors they won during the event, Dwight received grand champion showman of the day in the Sheep Show and Owen won reserve champion honors in the Commercial Ewe show. 

 PROPOSED MONTHLY BILLING ORDINANCE LANGUAGE

Mr. Outten, Town Attorney, advised there is a proposed change to our utility billing in the packet.  This would change the water/sewer from bi-monthly to monthly billing.  Town Council needs to consider this ordinance amendment.  Mr.  Pecht expressed concern that the dates were a little tight.  There was discussion concerning the proposed ordinance amendment and it was referred to the water/sewer committee.  The committee will have a recommendation at the next meeting.

DOMINION VIRGINIA POWER UPDATE

Mr. Dean reported regarding the Dominion Virginia Power project, that there is now a firm estimate from Columbia Gas in the amount of $26,845 in the packet for the relocation of the 4” gas line.  Mr. Dean recommended that Town Council authorize the execution of the relocation agreement.  The Town Attorney has reviewed the documents.  On motion by Mr. Brockwell, seconded by Mr. Pecht, and carried by all ayes, Town Council authorized Mr. Dean to exercise the gas line relocation documents.   

WATER TREATMENT PLANT EXPANSION PROJECT

An update on the water treatment plant expansion project is in the packet.  Reports from B & B Consultants and Timmons are in the packet.

DOWNTOWN PROJECT UPDATE

Work is ongoing to obtain easements for the Downtown Project.  Some work is being carried out by town crews now to replace water and wastewater lines before the project work begins.

LAWRENCEVILLE/ALBERTA AGREEMENT-CDBG FUNDING

The Alberta/Lawrenceville Regional Utility Consolidation Project was awarded CDBG funding in the amount of $969,706.  This will address I & I problems and connect the Alberta wastewater plant to the Meherrin Regional Jail sewer line.  A copy of page 4 of the application is in the packet.  Item 3 provides a project overview summary.

 HOUSING NEEDS ASSESSMENT

The Housing Needs Assessment was submitted to Southside Planning District Commission.  We hope to have it submitted to DHCD.

TOBACCO GRANT-WASTEWATER TREATMENT PLANT ENGINEERING

Mr. Dean advised that the Tobacco Commission approved a grant request in the amount of $435,060 to fund a Lawrenceville Wastewater Improvement Project (Grant #2686).  The project requires a 10% match and it is for the expansion of the wastewater treatment plant.  On motion by Mr. Pecht, seconded by Mr. Brockwell, and carried by all ayes, Town Council authorized the signing of the documents to accept this tobacco grant. 

 RFQ-CONTROL TECHNICIAN AND MASTER ELECTRICIAN

Mr. Dean reported a submittal was received from a local electrician in response to the RFQ for a Control Tech and Master Electrician.  He hopes to have more information at the next meeting.

REPUBLIC SERVICES REQUEST

Republic Services has made a formal request in writing to dispose of leachate from the Brunswick Waste Management Facility at the Town’s wastewater treatment plant.  The Town Attorney will review the request and advised the Town should proceed slowly.  This has been discussed in the past, but this is the first formal written request.

THE TASTE OF BRUNSWICK PROGRAM AD

On motion by Mr. Brockwell, seconded by Mr. Martin, and carried by all ayes, Town Council approved the purchase of a full page ad at the cost of $300 in the Taste of Brunswick program.  This is the same as last year.  Mr. Martin suggested that mention of the town’s website, Facebook page and farmer’s market be included in the ad.

  BRUNSWICK COUNTY/LAKE GASTON TOURISM-DECAL

 Mr. Dean reported that Brunswick County/Lake Gaston Tourism has requested that the Town consider using a Fort Christanna 300th Anniversary logo for vehicle decals next year.  A picture was presented for information only.

 FINANCE

Mr. Pecht reported that the financial statement was on the table tonight and he has not reviewed it in detail.  There is some difference between the monthly reports and the audits due to some items are accrual and some cash.  A copy of the Creedle, Jones and Alga audit engagement letter is in the packet.  Mrs. Williams has already started and hopes to have the audit completed by November 2013. 

 FIRE AND EMERGENCY SERVICES

The Fire and Emergency Services report is in the packet.  The fire department responded to 20 calls in the month of June.

 PERSONNEL

The Personnel report is in the packet.  Officer G. W. Zuban, Jr. has resigned to accept a position with the DEA.  Another officer will be trained to work with the VSTOP grant. 

 POLICE

The Police reports are in the packet.

STREETS, LIGHTS, & CEMETERY

Mrs. Mabel Brewer submitted a letter of resignation from her position as a trustee of Oakwood Cemetery.  The committee will make a recommendation for a new trustee at the next meeting.

 WATER/WASTEWATER

The Water/Wastewater Committee will meet after the council meeting.

SAFETY

Mr. Brockwell commented that the departments are doing a good job.

PARKS/RECREATION

There will be a Tobacco Heritage Trail Park meeting on Wednesday, July 24, 2013, at 5:30 p.m.

SAINT PAUL’S COLLEGE WATER

There was much discussion concerning Saint Paul’s College and the need to keep the water on.  On motion by Mr. Brockwell, seconded by Mr. Holman, and carried by all ayes, Town Council voted to keep the water on at Saint Paul’s College.  Mr. Dean advised Council that at this time, the water is on and they are up to date.  The Massey Cancer Center is still using the site also.

AIRPORT COMMISSION

Mr. Pecht reported that the Airport Commission is still in flux following recent resignations.  They are in the process of hiring part time employees to work on weekends. 

CORRESPONDENCE/ANNOUNCEMENTS

Mrs. Johnson reminded everyone that an invitation to the Chamber of Commerce Annual picnic is in the packet.  Please let the Chamber Office or the Town Office know if you would like to attend.  Also, there is information in the packet for the Annual VML Conference. 

CONSIDERATION OF ACCOUNTS

A motion was made by Mr. Pecht to pay the bills as presented in the amount of $97,574.20 and charge to the proper accounts.  This was seconded by Mr. Martin and carried by all ayes.

LAWRENCEVILLE BICENTENNIAL

Mr. Holman advised that Lawrenceville was settled in 1814 and proposed that a committee be appointed for the Lawrenceville Bicentennial coming up in 2014.  Mayor Pond will talk to Mr. Holman about this.

 ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Pecht and seconded by Mr. Brockwell to adjourn and carried by all ayes.

 Douglas R. Pond, Mayor

 Wanda E. Johnson, Clerk

___________________________________________________________________________________________________

JUNE 11, 2013

The regular meeting of the Lawrenceville Town Council was called to order by Mayor Douglas R. Pond on June 11, 2013, at 7:30 p.m.

ROLL CALL

Roll was called. Present: Mayor Douglas R. Pond; Council Members: H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin, Robert F. Pecht, III, Esther B. Sanderson; Town Manager, C. J. Dean; Police Chief, E. L. Gibson, Jr.; Administrative Assistant, Wanda Johnson; Accounting Clerk, Patti Lewis; Planning Commission Members: Cindy Pecht, Cheryl Robertson and Michael Redman; Mr. and Mrs. Curtis Newton and Mr. and Mrs. Clyde Eacho; Town Clerk, Alice B. Talbert and citizens.

Absent:  Town Attorney, W. C. Outten, Jr. and Council Member, Joyce D. Bland.

JOINT PUBLIC HEARING – ZONING REQUEST

As this time had been advertised for a Joint Public Hearing on a zoning request by Mr. and Mrs. Curtis Newton, Mayor Pond declared the meeting open.  Mr. Dean explained that property owned by Mr. and Mrs. Newton at 312 W. Fifth Ave was zoned manufacturing but had been used as a restaurant in the past.  The property had been vacant for over two years.  Mr. Clyde Eacho wants to open a BBQ Restaurant and the zoning would need to be zoned business general.  Mayor Pond asked if anyone wished to speak on the matter.  Mayor Pond stated that as a citizen, he was in favor of the change in zoning.  Mr. Martin also stated that he was in favor of the change.  Mr. Eacho stated that he wanted to open a family restaurant with home cooked meals and if approved he hoped to open the first of July.  As no one else asked to speak, a motion to close the public hearing was made by Mr. Brockwell and seconded by Mr. Martin.  This motion carried by all ayes.

The Lawrenceville Planning Commission and Mr. Dean left the meeting to discuss the request.

EDA REPORT

Mayor Pond stated that a copy of the Lawrenceville EDA meeting was in the packets.

PLANNING COMMISSION RECOMMENDATION

Mr. Dean and the Lawrenceville Planning Commission returned to Council.  Mr. Dean stated that the recommendation from the Commission was to approve the change in zoning from manufacturing to business general.

MOTION TO APPROVE REQUEST

Mr. Pecht made a motion to accept the recommendation and approve the change in zoning.  This was seconded by Mr. Brockwell and carried by all ayes.

PLANNING COMMISSION THANK YOU

Cindy Pecht thanked Mrs. Talbert on behalf of the Planning Commission for her years as Clerk for the Town and for her assistance and help through the years.

DOMINION POWER UPDATE

Mr. Dean stated that the gas line at the water plant would need to be relocated due to the expansion being done for Dominion Power expansion.  A 4” line is presently being used however due to the water plant being the only user a 2” line could be used.  An estimate for both sizes was presented to Council with a difference of $7100.  After a discussion Mr. Pecht and Mr. Brockwell both stated that the 4” line should be replaced with a 4” for future growth.  No action was needed by Council.

A memo from DEQ was in the packets explaining their Clean Water Financing & Assistance Program.  Mr. Dean stated that this is something the Town might be looking into next year. 

RURAL DEVELOPMENT LETTER

Also in the packets was a letter from Rural Development concerning borrowing for the proposed water system improvements.  In order for them to consider a loan, the Town must provide at least 2 letters from commercial lenders stating why they would not consider making a loan.

DOWNTOWN PROJECT UPDATE

Mr. Dean reported that of the 16 easements needed for the Downtown Project, half have been completed.  Mr. Dean stated that he hopes to put bids out in July with construction to be finished by December.

TURNTABLE PARK UPDATE

Mr. Dean reported that request for bids for electrical and plumbing would be going out next month on the Turntable Park Project.

LAND LEASE AGREEMENT WITH CELLCO

A copy of a Land Lease Agreement between the Town and CELLCO PARTNERSHIP was in the packets.  CELLCO, d/b/a Verizon Wireless, wants to lease a parcel 20’ x 35’ (700 square feet) next to the old Fire House.  This would be a 5 year lease with rate increases at renewals. The first 5 year lease would be at $500 per month.  Mr. Dean stated that this would not interfere with the Downtown Project.  Mr. Dean stated that Mr. Outten has reviewed and approves as to form this lease.  After a discussion, Mr. Brockwell made a motion to approve the Land Lease Agreement as presented.  This was seconded by Mr. Holman and carried by all ayes.

LAWRENCEVILLE/ALBERTA WATER-WASTEWATER AGREEMENT

A copy of the Agreement between the Town of Lawrenceville and the Town of Alberta for water and wastewater was in the packets.  Mr. Dean stated that this agreement had been prepared by Mr. Outten and that a background report is being done.  Mr. Dean stated that the Town of Alberta has signed and will be bringing their signed copy to the town office on Wednesday.  Mr. Brockwell made a motion to adopt the Lawrenceville Alberta Water/Wastewater Agreement as presented.  This was seconded by Mr. Holman and carried by all ayes.

Mr. Dean reported that a copy of ad prices was in the packets for the 100th Anniversary Edition of the Chamber Membership Directory.  This year the Directory will be a full book size, 8 ½ x 11.  After a discussion Council decided to go with the inside front cover in color.

SOUTHSIDE PLANNING PROPOSAL

Mr. Dean explained that Southside Planning Commission is proposing a potential Grant project for the three towns and the county.  A map was in the packets for consideration.  Mr. Dean stated that the Town has 5 areas and Mr. Dean recommended that all 5 areas be ranked and submitted.  Any area that had been involved in a CDBG Grant will not be considered until 10 years after completion therefore, High Street could not be in the Grant.

WATER LEAK AT REGIONAL JAIL

A letter from Biggs Construction was in the packets concerning a leak at the Regional Jail.  According to the location of the leak, the water did not go into the sewer system.  Mr. Dean stated that the sewer meter at the jail is still not in operation.  It was the decision of Council to give credit on the sewer in the amount of $4850.35 and no credit on water until after Mr. Dean talks with Joan Moore of the IDA as they receive 46.7% of the water sales.  Mr. Brockwell stated that a credit based on our normal procedure on our share of the water sales could be given.

FORMAL ADOPTION OF BUDGET FY12/14

Mr. Pecht stated that Council needed to formally adopt the Budget for FY13/14.  A Public Hearing was held at the May meeting and received no comments.  Mr. Pecht went over the assumptions as follows: the Budget shows no increase in water or sewer or garbage rates, no tax rate increase, no increase in health insurance premiums, no increase in the retirement, health credit or life insurance.  It included a proposed change in utility billing from bi-monthly to monthly.  The proposed addition of Alberta to Town utilities was not in the budget.

A motion was made by Mr. Pecht to formally adopt the FY13/14 Budget as presented.  This was seconded by Mr. Brockwell and carried by all ayes.

THANK YOU TO MRS. TALBERT

Mr. Pecht thanked Mrs. Talbert for outstanding work as clerk and wished her well in her retirement, but still did not believe she was old enough to retire.

REVISED LIST OF OFFICERS FOR FIRE DEPT APPROVED

Mr. Martin stated that there still was not a report from the fire department.  A copy of the revised list of officers was in the packets.  Mr. Martin made a motion to adopt the revised list of officers for the fire department for 2013.  This was seconded by Mr. Brockwell and carried by all ayes.  Mr. Brockwell asked Mr. Dean to send a note of thanks to the fire department on behalf of the town for their service.

MAYOR POND’S COMMENTS

Mayor Pond stated that he had heard an individual state at a public meeting that police officers did not respond to an incident at Elm Acres.  Mayor Pond had a copy of the report and stated that one officer was on site within 13 seconds and two more in 33 seconds of the call.  Mayor Pond stated that he felt it was a dishonor to our officers to have someone make false statements in public.

Police report was in the packets.

TOWN DEVELOPMENT REPORT

Mrs. Sanderson stated that she, Mr. Brockwell, Mayor Pond and Mr. Dean met with Bon Secour along with Dr. Harrison, Dr. Ackerman and several citizens to discuss needs the people felt Brunswick and the Town of Lawrenceville had for medical services.  The representatives from Bon Secour stated that the historic hospital at Saint Paul’s was the interest that got them to come.

Mrs. Sanderson reported that she had been in contact with Rasulullah Harris, a local artist who had several ideas for paintings in Lawrenceville and a possible sign on Hwy 58.  Town Development Committee is to meet and discuss his ideas and for a sign in front of the municipal building.  Mayor Pond asked about the mural he had presented at the last meeting for the park.  Council ask that the Park Committee be involved and find out their ideas on the mural.  Mrs. Sanderson is to check with Emporia as to the person that did their signs.

Mr. Brockwell stated that he and Mr. Dean were working on getting a large map of the county for the Council Chamber that would show the water and wastewater lines we have in service.  Mr. Brockwell also stated that Mr. Outten is working on a clarification of the Legal Agreement known as the “97 Agreement.

Mr. Dean stated that he and Mr. Outten are working on getting in touch with the owner of the old CD Wings building which is a real eyesore in town.  All letters to the owner are being returned as not accepted.

AIRPORT COMMISSION REPORT

Mr. Pecht reported that the airport commission was looking at options for staffing at the airport as Mr. Jim Shiller is leaving and Mr. Anglin is retiring.  Mr. Pecht also reported that the airport is one of only 2 airports with turf runways in the State.  The Brunswick/Lawrenceville Airport has closed our runway but the State may be interested in reopening it.

APPROVAL OF BILLS

A motion was made by Mrs. Sanderson to pay the bills as presented and charge to the proper accounts.  This was seconded by Mr. Brockwell and carried by all ayes.

APPOINTMENT OF STAFF

Mayor Pond stated that this was the time to make reappointments of staff.

 A motion was made by Mr. Martin to reappoint Mr. Outten as Town Attorney for the period July 1, 2013 – June 30, 2014. This was seconded by Mr. Brockwell and carried by all ayes.

A motion was made by Ms. Hardy to reappoint Mr. Dean as Town Manager for the period July 1, 2013 – June 30, 2014.  This was seconded by Mr. Brockwell and carried by all ayes.

A motion was made by Ms. Hardy to reappoint Chief Gibson as Town Sergeant for the period July 1, 2013 – June 30, 2015.  This was seconded by Mr. Brockwell and carried by all ayes.

Mr. Pecht stated that if Mrs. Talbert was sure she was retiring the end of June, he enthusiastically made a motion to appoint Mrs. Wanda Johnson as Clerk/Treasurer for the period July 1, 2013 – June 30, 2015. This was seconded by Mr. Brockwell and carried by all ayes.

MAYOR POND THANK YOU

Mayor Pond thanked Mrs. Talbert for her 20 years of service to the Town.

ADJOURNMENT

As there was no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Mrs. Sanderson to adjourn.  This carried by all ayes.

Douglas R. Pond, Mayor

Alice B. Talbert, Clerk

____________________________________________________________________________________________

May 14, 2013

The regular meeting of the Lawrenceville Town Council was called to order on May 14, 2013, at 7:30 pm by Mayor Douglas R. Pond.

Roll was called: Present- Council Members:  H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin, Robert F. Pecht, III, and Esther B. Sanderson;  Town Attorney, W. C. Outten, Jr.;  Town Manager, C. J. Dean;  Chief of Police, E. L. Gibson, Jr.;  Admin. Assistant, Wanda Johnson; Accounting Clerk, Patti Lewis; Dan Poteet and Ashley Hudgins of Dominion VA Power; Town Clerk, Alice B. Talbert, citizens  and the press.

Absent:  Council Member, Joyce D. Bland

As this time had been advertised for a Public Hearing on the Proposed Budget for FY 13/14, Mayor Pond declared the Hearing open.  Mr. Dean explained the budget assumptions. One assumption was the proposed change from bi-monthly bill on water bills to a monthly billing.  As no citizen asked to speak on the proposed budget, a motion was made by Mr. Brockwell to close the Public Hearing.  This was seconded by Mrs. Sanderson and carried by all ayes.

Mayor Pond declared the second Public Hearing advertised for Proposed Funding for Water Treatment Plant Improvements open.   Mr. Dean stated that Dominion VA Power is providing $4,000,000 for the project; however, the estimated cost is $5,137,026.  The Town may need to borrow the difference.  As no citizen asked to speak, a motion was made by Mr. Brockwell and seconded by Mr. Martin to close the Public Hearing.  This motion carried by all ayes.

Mayor Pond welcomed Dan Poteet and Ashley Hudgins of Dominion VA Power.  Mr. Poteet thanked the Town for all the support shown at the SEC hearing in Richmond on April 24-30.  He thanked Council for the Resolution of Support and Mayor Pond for speaking.  Mr. Poteet gave a brief overview of the hearing and that the State Cooperation has until August 2 to decide on the application and hope to have a Certificate in the 4th quarter of this year.  Mr. Poteet recognized Mr. Dean for all his support, hard work and cooperation.

Mayor Pond stated that Saint Paul’s had a new President and a copy of the newspaper announcement was available for Council to look at.

Mayor Pond also reported the C.A.T.S. group had captured, neutered and released 47 cats.  There are no longer any feral cats behind the local businesses.

Mayor Pond reported that Bobby Conner of tourism and Tommy Johnson from VDOT had installed signs directing visitors to the Civil War sign at the Courthouse.

Mayor Pond welcomed Patti Lewis, our new employee in the Town Office to the Town family.

Mr. Dean stated that the Tobacco Commission had recommended the Town’s grant request for $435,000 and that the full Commission will meet May 23 to make the final recommendations.

Mr. Dean stated that work on the sidewalks on New Street had been completed in 30 days.  The grant for this project would take several weeks to provide the funds to pay for the work.   In order to pay the contractor, an RFP had been sent to the three banks in the County, Benchmark Community Bank, Citizens Community Bank and First Citizens Bank, for a short term loan.  A copy of their response was in the packets.  Mr. Dean recommended the low bid from First Citizens Bank with an interest rate of 1.75% be approved.   Mr. Dean also stated that 11 lights, like the ones on Main Street will be added to this area in Phase II.

A motion was made by Mr. Brockwell and seconded by Mr. Holman to accept the low bid from First Citizens Bank.  Voting aye, Brockwell, Hardy, Holman, Martin and Pecht.  Abstaining: Sanderson.

Mr. Dean stated that the town is part of a three county Hazard Mitigation Plan and Southside Planning has prepared the 2013 Hazard Mitigation Plan Update and asked that the Town adopt a Resolution as an official plan.  A copy was in the packets.  A motion was made by Mr. Brockwell to adopt the Resolution as presented.  This was seconded by Mr. Pecht and carried by all ayes.

Mr. Dean stated that as Council is aware, the Turntable Park and Southern States Building project was over budget. The CDBG Grant also had “strings attached” that have not been met.  The area was to be redeveloped into a trailhead and the creation of eight jobs with at least 5 being LMI jobs had not been met.   Mr. Dean, Mayor Pond, Mr. Brockwell and Mrs. Sanderson will meet on Tuesday morning at 10 am to discuss applying for another grant to help with this project.  

Mr. Dean stated that the easements needed for the Downtown Project should be signed in the next 30 days.

A proposal from Strategic Capital Solutions, LLC, of South Carolina, was in the packets.  Mayor Pond and Mr. Dean had discussed this proposal and a lot of what they have proposed to do is already being done with other State agencies.  Mrs. Sanderson stated that she felt the Town should keep the money in Virginia.

Mr. Pecht stated that a list of uncollected water bills and the 2006 and 2007 uncollected personal property taxes were in the packets.  After a discussion, Mr. Pecht made a motion to relieve the Treasurer of the uncollected water bills and taxes as presented.  This was seconded by Mrs. Sanderson and carried by all ayes.

A motion was made by Mr. Pecht to tentatively adopt the proposed budget for FY13/14.  This was seconded by Mr. Brockwell and carried by all ayes.  Formal adoption will be at the June meeting.

Mr. Martin stated that again this month, there was not a report from the Fire Department.  He also stated that the ladder truck would be tested tomorrow, May 15th, and should be back in operation soon.

Mrs. Sanderson stated that Personnel had met but was not ready to present anything to Council at this time.

Ms. Hardy reported the Police report was in the packets.

Mayor Pond handed out copies of a sign for the front of the building and Mr. Brockwell stated that the Town Development Committee would look at possible signage for the building.

Mayor Pond showed Council a painting done by Rasulullah Harris, a local artist, and stated that he would be willing to paint the Tobacco Heritage Trail logo on the wall at E E Vaughan’s.  This matter was turned over to the Town Development committee and the Parks/Recreation committee.

Mayor Pond stated that a copy of the letter from Saint Augustine’s University stating that they would not be taking over Saint Paul’s College was in the packets.  Mayor Pond stated that Saint Paul’s has a 30 day window to appeal this decision.

Mrs. Talbert reminded Council of Relay for Life to be held on Saturday May 18th starting at noon.

A motion was made by Mr. Pecht and seconded by Mr. Brockwell to pay the bills as presented.  This carried by all ayes.  Mr. Pecht pointed out that several of the bills are reimbursable by Grants.

Mr. Pecht made the following motion: “Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing personnel matter.”

This motion was seconded by Mr. Brockwell and carried by a roll call vote as follows: voting aye- Brockwell, Hardy, Holman, Martin, Pecht and Sanderson.  Absent: Bland

The following motion was made by Mr. Pecht, “Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.”  This was seconded by Mrs. Sanderson and carried by all ayes.

Mr. Pecht made the following Certification:  “Be it resolved to the best of my knowledge ( i ) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and  ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.”  This was seconded by Mr. Brockwell and carried by a roll call vote as follows: voting aye- Brockwell, Hardy, Holman, Martin, Pecht and Sanderson.  Absent: Bland

There being no further business to come before Council, a motion was made by Mr. Brockwell and seconded by Mr. Martin to adjourn.  This carried by all ayes.

Douglas R. Pond, Mayor

Alice B. Talbert, Clerk

_____________________________________________________________________________________________-

April 2013

The regular meeting of the Lawrenceville Town Council was called to order on April 9, 2013, at 7:30 p.m. by Mayor Douglas R. Pond.

ROLL CALL

Roll was called as follows: Present; Douglas R. Pond, Mayor; Council members: Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin, Robert F. Pecht, III and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Police Chief, E. L. Gibson, Jr.; Admin. Assistant, Wanda Johnson; Town Clerk, Alice B. Talbert, citizens and the press.

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell to approve the minutes of the previous meeting, suspend the reading and file.  This was seconded by Mrs. Sanderson and carried by all ayes.

Mr. Outten stated that a brief closed session would be needed.

MOTION TO ADVERTISE FOR PUBLIC HEARING ON PROPOSED BUDGET

Mr. Dean stated that members had copies of the proposed budget for FY13/14 and the budget assumptions.  Mr. Dean went over the assumptions and highlights of the proposed budget and stated that most items remained the same as last year.  A new line item has been added to the fire department for turnout gear.  After a discussion on the proposed budget, Mr. Pecht stated that the proposed budget would need to be advertised for a Public Hearing in May.  Mr. Pecht made a motion to advertise for a Public Hearing on the Proposed Budget at the May 14th meeting.  This was seconded by Mr. Brockwell and carried by all ayes.

After the presentation of the proposed budget, Mr. Pecht asked to be excused due to illness.

DOMINION VA PROJECT UPDATE

Mr. Dean stated that Council had in their packets progress reports from Timmons and B & B Consultants concerning the Dominion VA Power project.  Also in the packets was letter from B & B Consultants with the new estimated cost of the recommended project in the amount of $5,137,026.

ADOPTION OF RESOLUTION

Mr. Dean reported that Council had before them a Resolution in support of the Dominion Power’s proposed Power Station coming to Brunswick County.  Mr. Brockwell made a motion to adopt the Resolution as presented.  This was seconded by Mrs. Sanderson and carried by all ayes. 

SCC HEARING IN RICHMOND

Mr. Dean reminded Council of the SCC Hearing to be held on April 24th in Richmond concerning the approval for Dominion Power to build the power plant in Brunswick.  Mr. Dean stated that a bus would be going if anyone wanted to attend they needed to contact the Chamber office or the County Administrator.

NEW SIDEWALK UPDATE

Mr. Dean stated that the sidewalk work on New Street should be completed by the end of the week.  The new sidewalk will stop at the end of the parking lot for Social Services and on the other side of the street, the sidewalk will continue to the Tobacco Trail.

REMINDERS:

Mr. Dean reminded everyone that this was Spring Clean Up Week; April 8-12.

Spring Festival and Brick yard 5-Miler and the County hazardous waste recycling are both on April 20.

FIRE REPORT MISSING

Mr. Martin stated that there was not a fire report submitted for the month.

POLICE AND PERSONNEL REPORTS

The Police and Personnel reports were in the packets.

Mayor Pond stated that a new signage was needed for the front of the municipal building and he would try to have a design for the next meeting.

Mr. Holman stated that he had attended the Saint Paul’s Alumni Day this past weekend.

RETIREMENT LETTER

Mayor Pond read a letter from Mrs. Talbert stating she planned to retire effective June 30, 2013.

 

 PAYMENT OF BILLS

A motion was made by Mr. Martin to pay the bills as presented in the amount of $71,808.71 and charge to the proper account.  This was seconded by Mrs. Sanderson and carried by all ayes.

CLOSED SESSION FOR CONTRACTUAL AND PERSONNEL MATTER

Mr. Brockwell and Mr. Outten stated that there was a need for closed session to discuss a contractual and personnel matter.

Mr. Brockwell made the following motion: “Mr. Mayor I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual and personnel matters.” This motion was seconded by Mr. Martin with the following vote: Ayes- Bland, Brockwell, Hardy, Holman, Martin and Sanderson; absent: Pecht.

RETURN TO OPEN SESSION

After a discussion on the above motion, Mr. Brockwell made the following motion: “Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.”  This was seconded by Mrs. Sanderson and carried by all ayes.

CERTIFICATION

Mr. Martin made the following certification: “ Be it resolved to the best of my knowledge ( i )only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” This was seconded by Mr. Brockwell and carried by the following: Voting aye- Bland, Brockwell, Hardy, Holman, Martin and Sanderson.  Absent-Pecht.

AMENDMENT AGREEMENT WITH REVISION

After a discussion, Mr. Brockwell made a motion that the draft copy of Amendment Agreement between the Town and the IDA with regards to utilities to the Virginia-Carolina Forest Products be approved with the revision of item #7 to stated that the IDA will be responsible for all maintenance on their line.  The Town will do the maintenance but the IDA will pay the Town for all cost of any maintenance.  This revision is to be prepared by Mr. Outten, Town Attorney.  This motion was seconded by Mrs. Sanderson and carried by all ayes.

A motion was made by Mr. Brockwell, seconded by Mrs. Sanderson and carried by all ayes to adjourn.

Douglas R. Pond, Mayor

Alice B. Talbert, Clerk

___________________________________________________________________________________________________

MARCH 12, 2013

The regular meeting of the Lawrenceville Town Council was called to order on March 12, 2013, at 7:30 p.m. by Mayor Douglas R. Pond.

ROLL CALL

Roll was called. Present: Mayor Douglas R. Pond; Council members: Joyce D. Bland, H. B. Brockwell, Jr., Harry S. Holman, Robert F. Pecht, III and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean, Police Chief, E. L. Gibson, Jr.;  Admin. Assistant, Wanda Johnson;  C.A.T.S. members, Sharon Pond, Connie Rasner and Nancy Watson; Town Clerk, Alice B. Talbert and the press.

 

Absent: Council members, Dora D. Hardy and Scott E. Martin.

 

MEMORY OF TROOPER WALKER

Mayor Pond asked for a moment of silence in memory of Master Trooper A. J. Walker, killed in the line of duty.  Trooper Walker was a Brunswick County native serving in Dinwiddie, Va.

PUBLIC HEARING

As this time had been advertised for a Public Hearing on the proposed Alberta/Lawrenceville Consolidation Grant.  This Grant is to assist in the rehabilitate of the existing sewer infrastructure in the Town of Alberta to correct I & I deficiencies and to install gravity sewer and upgrade pump stations to connect Alberta’s influent sewer to the Brunswick County Conveyance System and to do minor improvements to Alberta’s water system.  The Town of Alberta is the lead applicant in this Grant Proposal.  Mr. Dean stated that this is the second Public Hearing as one was held in Alberta on Monday night and was well attended and no one spoke in opposition. 

No citizens asked to speak on the Proposed Grant, the Hearing was closed.

APPROVAL OF MINUTES

Mr. Brockwell made a motion to approve the minutes of the previous meeting, suspend the reading and file.  This was seconded by Mr. Pecht and carried by all ayes.

Mayor Pond stated that Strategic Capital Solutions was to have a representative at our meeting but they were unable to attend.  S.C.S. would help in applying for grants and their fee is included in the grant funds. 

C. A. T. S.

Sharon Pond, Connie Rasner and Nancy Watson of the newly formed group, C.A.T.S., were present and asked to speak to Council.  Mrs. Pond explained that the group was formed in November 2012 to trap, neuter and release feral cats in Brunswick County.  They keep pictures and records of all cats they trap.  Dr. Dennis, of Brunswick Veterinary Clinic neuters, spays and give the cats vaccinations for rabies before they are released back in the area they were trapped in.  The veterinary bill for a female is $52.00 and for a male, $27.00.  Mrs. Pond was asked if donations could be made and she advised to make checks to Dr. Robert Dennis for C.A.T.S at the present time.

Judy Turner of the Brunswick Clothes Closet had asked to be on the agenda but did not attend.

EDA BOARD OF DIRECTORS APPOINTMENT

Mayor Pond stated that Council had been asked to reappoint the four members of the board of the EDA whose terms will expire in March 2013.  The EDA asked that Grady Martin, Caren Brown-Peterson, Katharine Samford and Leroy Jolly be reappointed for four years.  A motion was made by Mr. Pecht and seconded by Mr. Brockwell to appoint the four members as requested for a 4 year period to begin March, 2013.  This carried by all ayes.

MAYOR’S REPORT

Mayor Pond stated that all emergency services in Southside were here today for the funeral of Trooper Walker.  He stated that it was very heartwarming to see the cooperation and help from all the communities.

Mayor Pond also stated that one of our own police had performed a text book operation in a pursuit concerning a stolen car.  Mayor Pond reported that having the extra (selective officers) out helps the officer on duty.

Mayor Pond commended the Brunswick High School again this year for their excellent playing in the State Basketball Tournaments.  The girls came in second place and the boys won the State Championship for the third straight year.

DOMINION POWER UPDATE

Mr. Dean stated that a progress update was in the packets from both B & B Consultants and Timmons on the Dominion Power project with 30% completion on the water plant engineering.

BUDGET REQUEST

Mr. Dean asked for all budget requests to be submitted as a proposed budget will be presented at the April meeting.

SIDEWALK UPDATE

Mr. Dean reported that Clary Construction had begun yesterday on the sidewalks from behind Walker Drug down New Street to the concrete business.

 ALBERTA WATER RATES APPROVED

The breakdown on the Alberta water rates were in the packets and Mr. Dean stated that Council needed to adopt the rate for the year starting July 1.  A motion was made by Mr. Pecht and seconded by Mrs. Sanderson to adopt the water rate of $2.49 per thousand for the Town of Alberta.  This motion carried by all ayes.

VA TOBACCO COMMISSION GRANT RESOLUTION ADOPTED

Mr. Dean stated that the Town was applying to the Virginia Tobacco Commission for a Grant to be used to complete the engineering design of the Wastewater Improvement Project.  The total project cost will be $483,400 and the grant will be assistance up to $435,060 and the Town will commit $48,340.  A motion was made by Mr. Pecht to authorize Mayor Pond and Mr. Dean to sign the necessary papers and adopt the Resolution as presented. This motion was seconded by Mr. Brockwell and carried by all ayes.

Mr. Brockwell made a motion to adopt the Resolution with the Town of Alberta to apply for a Virginia Community Development Block Grant for Alberta Regional Utility Consolidation Project as presented and authorize Mr. Dean to sign and submit all documentation.  This carried by all ayes.

DEQ VIOLATION LETTER

Mr. Dean stated that a copy of a letter from DEQ concerning a violation at the wastewater treatment plant was in the packets.  The problem occurred in November and December and has been corrected and we have been in compliance ever since.

SPRING CLEAN UP WEEK

Mayor Pond declared the week of April 8 – April 12 as Spring Clean Up Week.

COUNTY HAZARDOUS WASTE COLLECTION

The Solid Waste Management Department of Brunswick County will be holding a household hazardous waste collection day on April 20th.  A list of materials that will be accepted was in the packets.  They will also be collecting computer and electronics on the same day.

March 27th Representative Robert Hurt will be hosting an appreciation breakfast in honor of elected officials in the 5th District at Sheldon’s Restaurant and Mr. Dean reminded Council to RSVP by March 15th to the number listed on their invitation.

Mr. Dean reminded Council of the Accelerate Virginia request to test your speed of home internet connections and handed out the notice and instructions on where to go to take the speed test before April 1.

FINANCIAL REPORT

Mr. Pecht reported that the town is still financially ahead of last year and urged everyone to get their request for the budget to Mr. Dean ASAP.  Mr. Pecht also reported that our health insurance premium is staying the same with no increase this year.

The Fire Report was in the packets.

Mrs. Sanderson stated that a new employee had been hired and that the Personnel Committee would be meeting soon.

The Police Report was in the packets.

Mayor Pond stated that representatives from Lawson Consultants were in town Saturday and looked over the old primary school and the Peebles building for possible development.

AIRPORT REQUEST APPROVED

Mr. Pecht advised that the request for use of the airport by the Lions Club on May 4 has been changed to May 1.  A motion was made by Mr. Brockwell to approve the use of the airport on May 1, 2013, for the Lions Club Annual Seafood Feast subject to approval of the Airport Commission and the County.  This was seconded by Mrs. Sanderson and carried by all ayes.

 RELAY FOR LIFE

Mrs. Talbert reminded Council of the Relay for Life to be held on May 18th and stated that the Tree of Hope now has ribbons in honor or in memory on it and ribbons can still be purchased.

PAYMENT OF BILLS APPROVED

Mr. Pecht made a motion to pay the bills as presented and post to the proper accounts.  This was seconded by Mr. Brockwell and carried by all ayes.  $68,394.00 was included in the list but will be paid by Dominion Power.

CLOSED SESSION

Mr. Pecht made the following motion: “Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual matters.” This motion was seconded by Mr. Brockwell with the following vote: Ayes- Bland, Brockwell, Holman, Pecht and Sanderson; absent: Hardy and Martin.

RETURN TO OPEN SESSION

After a discussion on the above motion, Mr. Pecht made the following motion: “Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.”  This was seconded by Mr. Brockwell and carried by all ayes.

CERTIFICATION

Mr. Pecht made the following certification: “ Be it resolved to the best of my knowledge ( i )only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” This was seconded by Mr. Brockwell and carried by the following: Voting aye- Bland, Brockwell, Holman, Pecht and Sanderson.  Absent-Hardy and Martin.

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Holman and seconded by Mrs. Sanderson to adjourn.  This carried by all ayes.

Douglas R. Pond, Mayor

Alice B. Talbert, Clerk

___________________________________________________________________________________________________

FEBRUARY 12, 2013

The regular meeting of the Lawrenceville Town Council was called to order on February 12, 2013, by Mayor Douglas R. Pond.

ROLL CALL

Roll was called.  Present: Mayor Douglas R. Pond; Council members: Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin and Robert F. Pecht, III; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Police Chief, E. L. Gibson, Jr. and Sergeant  Scott Vincent;  Fire Chief, Kevin Pair and Deputy Chief, Jason Brady; Administrative Assistant, Wanda Johnson; Town Clerk, Alice B. Talbert; Press, Cathy J. Wilson and citizens.

Absent: Council member, Esther B. Sanderson

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell to approve the minutes of the previous meeting, suspend the reading and file.  This motion was seconded by Mr. Holman and carried by all ayes.

LEDA REPORT

Mayor Pond stated that the minutes of the LEDA were in the packets and they are now meeting bi-monthly.

C. A. T. S.

Mayor Pond reported that the newly formed C.A.T.S. had captured 14 cats, neutered and released 13 and had to have 1 euthanized.  He stated that someone would be at the next meeting to give more information on the group.

WELCOME

Mayor Pond welcomed Cathy Jones Wilson back as regional manager of the newspaper.  Mrs. Wilson was setting in for Sylvia Allen.

CONCERNED CITIZEN

Langston Valentine of 1011 Grove Avenue asked to speak to Council concerning a sewer problem.  Mr. Valentine stated that he had replaced 150’ of sewer line from his house to the road and is still having a problem with it backing up.  He wanted to have the line under the road replaced and was told the line was his and had received an estimate of $2,079.35 for the Town to do the work.  He wanted to know why the Town had not taken care of the line before now as it is over 60 years old.  Mayor Pond told Mr. Valentine that Council would review this and get with the water/sewer committee and get back to him.  Mayor Pond stated that Council could not give him an answer tonight but there were policies in place for this.  Mr. Valentine then stated that he did not understand why he would have to pay labor as the men working for the Town are already being paid and he did not feel like he should have to pay them a second time.  He stated that when he had the line replaced from his house someone with the Town came by and said it would not cost him anything to have the line under the road replaced.  Mayor Pond again stated that Council was not in a position to answer his questions tonight.

DOMINION POWER UPDATE

Mr. Dean reported that the minutes for the Jan. 28th meeting with Dominion Power were in the packets and we are where we should be at this point.

FY13/14 BUDGET REQUEST

Work on the budget for FY13/14 is starting and Mr. Dean hopes to present the budget to Council at the March meeting.  He asked if any committee had requests to please get them to the office.

SIDEWALK CONTRACT

Mr. Dean reported that the contract for the sidewalk had been signed with work to start March 1.

 WATER RATES FOR ALBERTA

Mr. Dean stated that a breakdown for the water rates for Alberta was in the packets.  According to the contract with the Town of Alberta, we have to present them with the rate for FY14 by the end of February.  The rate would be $2.49 for next year.  A discussion was held concerning whether  our contract was still binding as the Town of Alberta had entered into a contract with the IDA after signing with us.  As our contract was signed in 2011 and then Alberta signed with the IDA in 2012 and we were not party to this. Mr. Pecht stated that Council seems to be in limbo with what is happening.   Mr. Outten stated that he and Mr. Dean needed to find out what is going on with the IDA.  Mr. Dean and Mr. Outten were asked to meet and go over the contracts.  A called meeting may be necessary before the end of February.

ACCELERATE VIRGINAI QUIZ

Mr. Dean handed out a “quiz” for Council to complete at home.  The Lawrenceville Economic Development Coordinating Council is working with Accelerate Virginia to collect information concerning internet connectivity in our area.  Mr. Dean asked Council to test the speed of their home internet connection a couple different times during the day.

FINANCIAL REPORT

Mr. Pecht stated that the Town is running a little ahead of last year financially.

FIRE REPORT

Mr. Martin stated that the December and January fire reports were in the packets.  For December, 19 calls were answered with 56 man hours expended.  For January, 34 calls were answered with 153 man hours expended.  Chief Pair introduced the new Deputy Chief, Jason Brady to Council.

POLICE REPORT

The Police Report was in the packets.  Chief Gibson stated that the Police and Fire Departments have submitted a grant to Greensville Memorial Foundation for an Emergency All-Terrain Vehicle.

Mr. Brockwell reminded all Committees to get their request in to Mr. Dean for next year’s budget.

SAFETY REPORT

Mr. Brockwell reported that the safety reports were in the packets.

TOBACCO HERITAGE PARK MEETING

Mayor Pond stated that the Tobacco Heritage Park Committee would be meeting on February 21.

REQUEST TO USE AIRPORT

Mr. Pecht reported that a request had been received from Brunswick Academy VA Beef and Dairy Committee asking to use the airport on Saturday, April 20.  A motion to approve this request was made by Mr. Pecht and seconded by Mr. Martin.  The motion carried by all ayes.

RELAY FOR LIFE

Mrs. Talbert reported that the Relay Team, Believers, have a lighted tree out front of the Town Office.  The Tree of Hope will be decorated with ribbons in the different colors of cancer.  A donation of $5.00 will purchase a ribbon in memory or in honor of a loved one and also to honor caregivers.  The team will also have large purple bows for $5.00.  Mrs. Talbert and Chief Gibson are both on this team.  Mrs. Talbert handed our forms to Council and asked for donations.

PAYMENT OF BILLS

A motion was made by Mr. Pecht to pay the bills as presented and charge to the proper accounts.  This was seconded by Mr. Brockwell and carried by all ayes.

 APPROVAL TO APPLY FOR ART GRANT

Mrs. Talbert stated that an application for the ArtBank Grant has been received.  A motion was made by Mr. Pecht to apply for the Grant in the level as in the past in the amount of $500.00.  This was seconded by Mr. Brockwell and carried by all ayes.

ADJOURNMENT

As there was not further business to come before Council, a motion to adjourn was made by Mr. Brockwell and seconded by Mrs. Bland.  This carried by all ayes.

Douglas R. Pond, Mayor

Alice B. Talbert, Clerk


January 8,2013

The regular meeting of the Lawrenceville Town Council was called to order on January 8, 2013, by Mayor Douglas R. Pond at 7:30 p.m.

ROLL CALL

Roll was called. Present:  Mayor Douglas R. Pond; Council members: Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Scott E. Martin and Robert F. Pecht, III;  Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Police Chief, E. L. Gibson, Jr.; Adm. Assistant, Wanda Johnson; Town Clerk Alice B. Talbert and the press.

Absent: Council members, Harry S. Holman and Esther B. Sanderson.

APPPROVAL OF MINUTES

A motion was made by Mr. Martin and seconded by Mr. Brockwell to approve the minutes of the previous meeting, suspend the reading and file.  This motion carried by all ayes.

APPROVAL OF CALLED MEETING

Mrs. Talbert stated that the Called Meeting in November had not been approved.  A motion was made by Mr. Pecht and seconded by Mr. Brockwell to approve the called meeting held in November, suspend the reading and file.  This was carried by all ayes.

CHANGE IN AGENDA

Mayor Pond stated that the update on the Enterprise Zone Amendment would be moved to Mr. Dean to report on.

MAYOR’S REPORT

Mayor Pond reported that a new volunteer group had been started called C.A.T.S. (Care and Trapping Society).  The group traps feral cats, has them neutered and released.  He stated that they have trapped and moved almost all the cats living behind Brunswick Ins. Agency to a farm in the county.  The group will be having a Brunswick Stew on Saturday, Jan. 12, in Freeman to help with the cost of neutering and vaccinating the cats.  The group and Dr. Dennis are working together to neuter and vaccinate feral cats.

Mayor Pond helped plant 12 long leaf pine trees along the entrance to the Tobacco Heritage Trail.  Four have been planted at the entrance, four at the Park and four at the turntable.

Mayor Pond showed Council a picture of a railroad marker that has been donated to the Museum by the Fred Woofter Family and may be used at the Park.  The marker is now in the basement of the Museum.

Mayor Pond reported that Saint Augustine is moving forward with the legal matters concerning them taking over Saint Paul’s.

The ArtBank will be hosting the Barter Theater on Friday at the Chicago Building.

Mayor Pond reported that the Fire Chief, Kevin Pair, had won the heavy weight championship division for the go cart season

ENTERPRISE ZONE AMENDMENT APPROVED  

 Mr. Dean stated that a letter was in the packets from the Department of Housing and Community Development stating that the application requesting a boundary amendment to the Enterprise Zone had been received and approved.

Mr. Pecht asked that the incentives for the Enterprize Zone be spelled out and also the process a business would need to follow to apply for credits be explained.

DOMINION POWER UPDATE

Mr. Dean reported that a kick off meeting was held in December with Dominion Power, the County and IDA.  The minutes from the meeting were in the packets.  Also a progress update from B & B Consultants was in the packets.  Everything is on schedule.

VIRGINIA CAROLINA UPDATE

Materials have been received from Virginia Carolina and are being studied to see what will be coming into our sewer system.

ANNUAL REPORT –ROANOKE RIVER-RAILS –TO-TRAILS

The annual report from the Roanoke River Rails-to-Trails was in the packets.  Mr. Brockwell stated that this is a well done report.

SET SUMMARY

Mr. Dean stated that Council had a copy of a report on SET, Stronger Economies Together.  This is summary of the Session I and Session 2 will be held on Jan. 15th in South Hill.  Mr. Dean stated that this is a five county project for economic development.  Mr. Dean encouraged members to attend on January 15th.

DRAFT AMENDMENT TO ADD ALBERTA

Mr. Outten reported that a “draft” amendment to Brunswick County IDA, Brunswick County and Town of Lawrenceville Water and Wastewater Agreement to add Alberta to the sewer system had been received late this afternoon.   The main road block had been the I & I problem with the County wanting us to correct it before they would approve adding Alberta.  This draft that they have agreed on would allow us to do the correction in stages over two years.  After a discussion, a motion was made by Mr. Brockwell to approve the final agreement subject to approval by Mr. Outten and Mr. Dean as to form and content and to authorize Mr. Outten and Mr. Dean to sign the agreement.  After a brief discussion, Mr. Brockwell amended his motion to be signed by Mr. Outten and Mayor Pond.  This motion was seconded by Mr. Pecht and carried by all ayes.

Mr. Dean reported that the Town of Lawrenceville and Town of Alberta had applied for a planning grant for improving the Alberta sewer system.  A letter was in the packets from the Department of Housing and Community Development stating that a $1,000 Planning Grant had been approved to reimburse the Town after completion of three activities by February 10th.  Mr. Dean stated that Lawrenceville would be assisting Alberta in meeting these requirements.

FINANCIAL STATEMENT REPORT

Mr. Pecht stated that the Financial Statement was in front of members.  He stated that the office is still having problems with the new software making it difficult in getting the statement out.  Mr. Pecht reported that the town is a little ahead of last year.

FIRE REPORT

Mr. Martin stated that the fire department had not given a report for the month.

Mayor Pond stated that several times in the last couple of weeks, he had noticed that the fire department had not been able to go out due to lack of man power.  He asked Mr. Martin to look into the possibility of hiring a retired fireman to be at the station during the week.

POLICE REPORT

Ms. Hardy stated that the police report was in the packets and it looked like the police had been busy.  Chief Gibson stated that calls were up about 10%.  Mr. Brockwell said he had heard of the incident during Christmas where the shoe store had a special order coming in and three people camped out on the sidewalk all night.  He stated that the town needed to check our ordinances on allowing this to occur again.

CONCERN AT SHOPPING CENTER ENTRANCE

Mayor Pond stated that he had put the mobile sign out at the shopping center reminding people to stop before entering Hwy 58.  It was reported that 4 wrecks in the last 30 days had occurred when “local” citizens have failed to stop and had been hit by oncoming vehicles.  Mayor Pond stated that he was going to write VDOT concerning the placement of flashing lights reminding people to stop and also the possibility of marking the median so cars will know where to enter and exit.

PAYMENT OF BILLS

A motion was made by Mr. Pecht to pay the bills as presented and charge to the proper accounts.  This was seconded by Mr. Brockwell and carried by all ayes.

ADJOURNMENT

As there was no other business to come before Council, a motion was made by Mr. Martin to adjourn.  This was seconded by Mr. Brockwell and carried by all ayes.

Douglas R. Pond, Mayor

Alice B. Talbert, Clerk


 

____________________________________________________________________________________________________

 Earlier Minutes are available in our archives. Click here.

 


 

(c) 2010-2014. Town of Lawrenceville, Virginia. All rights reserved.