September 8, 2015
CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on September 8, 2015.
Roll was called; Present: Mayor William Herrington; Council Members: Joyce Bland, H. B. Brockwell, Jr., Dora Hardy, Scott Martin, Robert F. Pecht, III, Esther Sanderson and Alice B. Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Chief Water Plant Operator, Randy Spence, Susie Lucy, Water Plant Operator, Chuck Martin, Delegate Roslyn Tyler, Rufus Tyler, Welton Tyler, Andrew Condlin, Bernard Jones, Charlette Woolridge, Phil Gilson, Bill Hudson, citizens and the press.
APPROVAL OF MINUTES
A motion was made by Mr. Martin to approve the minutes of the regular meeting on August 11, 2015, as received, suspend the reading and file. This was seconded by Mrs. Talbert and carried by all ayes.
APPROVAL OF AGENDA
Special Recognition for Employees was added to follow Lawrenceville EDA.
Rezoning Application – Welton Tyler was moved from Unfinished Business to follow Report of Town Attorney.
RECOGNITION OF CITIZENS
Mayor Herrington stated that residents would be allowed three minutes each to address council if anyone wished to speak. No one spoke.
Mr. Martin reported that the minutes of the August 11, 2015, EDA meeting are in the packet. Howerton Construction has completed Phase II of the renovations to the VCU building. The HVAC system was replaced in the VCU building. The Peebles building insurance claim has been paid. The next meeting will be October 6, 2015.
SPECIAL RECOGNITION FOR EMPLOYEES
Chief Water Plant Operator Randy Spence and Water Plant Operator Chuck Martin were present and recognized for receiving awards for both the Water Fluoridation Quality Award and the Bronze Water Treatment Plant Performance Award for Excellence in Granular Media Filtration. Water Plant Operator David Seward, who was not able to attend the meeting, also received the awards. Mr. Brockwell read letters of congratulations from Delegate Roslyn Tyler and Congressman Robert Hurt. The water plant operators were each presented with copies of the awards, letters and a restaurant gift certificate.
CLOSED SESSION-MOTION TO ENTER THE CLOSED MEETING
“Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing legal matters.” Motion: Mr. Pecht. Second: Mr. Martin. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Ms. Hardy, aye; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, aye; Mrs. Talbert, aye.
MOTION TO EXIT A CLOSED MEETING AND RECONVENE IN OPEN SESSION
“Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.” The motion was made by Mr. Pecht, seconded by Mrs. Bland and carried by all ayes.
“Be it resolved to the best of my knowledge (i) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” Motion: Mr. Pecht. Second: Mr. Martin. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Ms. Hardy, aye; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, aye; Mrs. Talbert, aye.
Mayor Herrington had no additional report.
REPORT OF TOWN ATTORNEY
Mr. Outten advised that he had no further report.
REZONING APPLICATION #2014-1 – WELTON TYLER
On motion by Mr. Brockwell, seconded by Ms. Hardy and carried by all ayes, Town Council voted to defer action at this time and seek independent zoning counsel to review this zoning application in its entirety and make a recommendation to Town Council.
REPORT OF TOWN MANAGER
DOMINION VIRGINIA POWER UPDATE
Mr. Dean stated that the monthly progress report is in the packet and the Dominion project is 80% complete. Steam turbine pictures are in the report. Dominion is not using much water now. The Town has received payment for the first water bill.
DOWNTOWN PROJECT UPDATE
Mr. Dean reported that the bid opening report for Phase III of the building façade improvements is in the packet. Mr. Dean asked Council to award the bid in the amount of $47,168.17 to R. F. Howerton Construction, Inc., as recommended by B & B Consultants. On motion by Mrs. Sanderson, seconded by Mrs. Talbert and carried by all ayes, Town Council voted to award the low bid of $47,168.17 to R. F. Howerton Construction, Inc. for Phase III of the building façade improvements.
TEA-21 PHASE II SIDEWALKS
Mr. Dean reported that VDOT will come out and look at the proposed sidewalks the middle of the month.
ADOPTION OF 2015 TAX RELIEF RESOLUTION
Pursuant to Ordinance #06-01 adopted by Town Council on January 10, 2006, the Town is required by law to set the rate of tax relief at a level that is anticipated to exhaust the PPTRA relief funds provided by the Commonwealth in the amount of $39,560.51. On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council approved the tax relief resolution at 89% for tax year 2015 as presented and authorized the Town Clerk to sign the resolution.
Mr. Pecht commented that we need to keep an eye on the Dominion revenue. We do not expect much more until April when the water usage is expected to increase.
FIRE AND EMERGENCY SERVICES
Mr. Martin reported that the fire department responded to 28 calls in August. Of the 28, 2 were in the town limits and 26 were outside the town limits.
Chief Gibson announced that the fire department will participate in the fire competition to be held in Crewe on Saturday, September 19, 2015.
Mr. Brockwell reported that the surplus van was placed on the Public Surplus website and has had a good response. The bid is over $2000 now and closes on September 14, 2015.
The water plant employees were recognized tonight for awards received. They have done a fantastic job.
Ms. Hardy stated that there is a report in the packet. Ms. Hardy read the dog confinement period notice.
The dog confinement period is September 14, 2015, through September 18, 2015. Brunswick County Animal Control will monitor the confinement period. Notices have been placed throughout the community and in the newspaper. A dog on a line is considered confined. A dog inside an invisible fence is also considered to be confined.
PROPERTY & EQUIPMENT
There was no additional report.
STREETS, LIGHTS & CEMETERY
There was no report.
There was no report.
There was no additional report. There will not be a committee meeting following the council meeting.
Mr. Brockwell commented that there are reports in the packet.
HOUSING CODE ENFORCEMENT
Mr. Dean reviewed a report on a problem property located at 418 North Main Street. It included pictures, a summary of taxes and fees owed and recommendations to notify the owner of public safety violations and pending demolition. A lien would need to be placed on the property for costs incurred for permits and demolition. On motion made by Mrs. Sanderson, seconded by Mrs. Talbert and carried by all ayes, Town Council voted to send a notice to the owner of 418 North Main Street for pending declaration of public safety violations and pending demolition.
Mr. Dean also reported that abandoned vehicles can be covered by a tarp and be in compliance with the current ordinance. Council might want to review this.
DRAFT PARK RESERVATION FORM
Mrs. Talbert reported that a new draft park reservation form is in the packet. The Tobacco Heritage Trail Park committee and the Parks/Recreation committee have reviewed the reservation form. This is intended for a large event. The security/clean-up deposit of $200.00 is fully or partially refundable at the sole discretion of the Town depending on the condition of the park at the end of the event. On motion by Mrs. Talbert, seconded by Mrs. Bland and carried by all ayes, Town Council voted to approve the Parks and Facilities Reservation Request Form.
There was no report.
Mr. Pecht reported that the annual airport invoice for the town’s one third share of airport expenses is $16,763.16. It includes costs for obstruction removal and painting hangars. The bill is included in the bills list to be approved.
LAWRENCEVILLE PLANNING COMMISSION
Mayor Herrington commented that the committee needs to review the comprehensive plan. Mr. Dean reported that the Southside Planning District Commission can write comprehensive plans now. He will get a cost estimate.
A 9-11 Commemorative Ceremony will be held on Friday, September 11, 2015, 6:00 p.m. to 8:00 p.m. at the Brunswick Dixie Youth League Ball Fields.
The 2015 VML Annual Conference will be held October 4-6, 2015, at the Richmond Marriott. The deadline for registration is September 18, 2015.
Relay for Life will hold a Luminaria Ceremony in the new parking lot on Sunday, September 20, 2015, at 6:30 p.m.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, including the airport bill, in the amount of $75,039.97 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mrs. Sanderson and carried by all ayes.
EXECUTIVE MANSION HOLIDAY TREE ORNAMENT
Phil Gilson, glassblower, presented a sun catcher ornament to be submitted for the Executive Mansion Holiday Tree. He also presented a pitcher and a flask. The design features a horse. Mr. Gilson will not bill for the items.
There being no further business to come before Council, a motion was made by Ms. Hardy, seconded by Mrs. Sanderson and carried by all ayes to adjourn the meeting.
William Herrington, Mayor
Wanda Johnson, Clerk