May 14, 2019
May 14, 2019
CALL TO ORDER
Mayor Scott Martin called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on May 14, 2019.
Roll was called; Present: Mayor Scott Martin; Council Members: Joyce Bland, H. B. Brockwell, Jr., Phil Gilson, Dora Hardy, Martha Myers, Robert F. Pecht, III and Alice Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Harrison Jamison, Leslie Weddington, Katrina Newsome, Kimberly Martin, Renee Rice, Dion Walker, Jane Adams, citizens and the press.
PLEDGE OF ALLEGIANCE
Chief Gibson led the Pledge of Allegiance.
PUBLIC HEARING – PROPOSED FY2019-2020 BUDGET
As this time had been advertised for a public hearing on the proposed FY2019-2020 Budget, Mayor Martin opened the public hearing. There was no public comment. Mayor Martin declared the public hearing closed.
APPROVAL OF MINUTES
On motion by Mr. Brockwell, seconded by Mrs. Myers and carried by all ayes, Town Council voted to approve the minutes of the regular meeting on April 9, 2019, as received, suspend the reading and file.
APPROVAL OF AGENDA
On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to approve the agenda with the change of moving the recognition of LOVE Sign Artwork Winners to the June meeting.
RECOGNITION OF CITIZENS
HARRISON JAMISON, BRUNSWICK COUNTY BUILDING CODE OFFICIAL
Mr. Jamison presented an overview of the Existing Building Code as it applies to all existing buildings. He provided a handout of definitions from the existing building code. The code allows owners to renovate and rehabilitate existing buildings. Mr. Jamison described three methods of compliance with the code: prescriptive method, work area compliance method and performance method.
KATRINA NEWSOME, COORDINATOR FOR CLEAN UP DAY
Mayor Martin recognized Katrina Newsome and thanked her for coordinating the Lawrenceville Clean Up Day held on April 6, 2019. It was a very successful day.
KIMBERLY MARTIN, IT’S OUR COUNTY FUN DAY!
Mrs. Martin invited everyone to come out for It’s Our County Fun Day to be held on Saturday, June 8, 2019, from 10:00 a.m. to 2:00 p.m. The event will be held at the Mayfield Recreation Center rain or shine. It is free and there will be lunch and activities for all age groups. Please spread the word.
Mrs. Adams asked if the one way street in town could be made to go both ways.
Mr. Gilson reported that there has been no movement on any of the buildings. The Cancer Center building has still not dried out enough for repairs. It rains again before it can dry out and the roof next door continues to leak into it as well. Right now it is stabilized. The contractor will look at it again in about two weeks.
Mayor Martin attended the unveiling of the County’s first Love sign at the Brunswick Byways Visitor Center. Mayor Martin and Mr. Dean welcomed second grade students from Red Oak-Sturgeon Elementary School on their visit to the Town Office. Mayor Martin attended the Essential Office Personnel Luncheon. The Farmers Market will open on Friday, May 24, 2019. Mayor Martin attended the Brunswick County School Board meeting and presented an award to seventh grade student Samera Blowe. She is the Region 7 “If I Were Mayor” VML essay contest winner.
REPORT OF TOWN ATTORNEY
Mr. Outten reported that he will present the new noise ordinance at the next meeting. He and Chief Gibson met today and are working to establish noise limits as measured by a decimeter for different zones in town.
REPORT OF TOWN MANAGER
OLD SOUTHERN STATES BUILDING
Mr. Dean reported that the equipment for KASS has arrived. People should arrive this week to install the equipment. It should be up and running pretty quick.
SIDEWALK PROJECTS, CURRENT AND PROPOSED
Current projects - North Main Street – We are waiting for permission from VDOT to advertise. Gazebo Sidewalk – We need to acquire an easement from a property owner. Proposed projects - This is the year to apply for new projects. There are two that were previously submitted, but not approved. One is the project for stairs and a handicap ramp from the gazebo park down to the Tobacco Heritage Trail. The second is a sidewalk project from the old Star Value down to Church Street. Mr. Dean proposed that we submit those for the pre-application period. We would get feedback on them before submitting for a full application in October or November. It was the consensus of Town Council to proceed with the pre-application process for both projects.
Mr. Dean reported that the Town was awarded a HEAL Grant in the amount of $1,050. The funds would be used to promote wellness activities and provide matching grant funds for the VDOT grants. On a motion by Ms. Hardy, seconded by Mrs. Myers and carried by all ayes, Town Council voted to accept the HEAL grant and authorized the Town Manager to sign and return the grant documents. Mayor Martin thanked Mr. Dean and Mrs. Myers for their work on the grant application.
DHCD – PEEBLES LIEN
Mr. Dean reported on a letter in the packet from DHCD regarding the Peebles building. DHCD is asking the Town to record a Deed of Trust in the amount of $125,000 to secure DHCD’s investment and sign a Promissory Note. Mr. Outten advised that he has reviewed the documents. It is an interest free loan for twenty years. DHCD would have to approve a transfer to the IDA and that entity would have to assume the liability of the loan. Mr. Outten advised that the Town would have to ask the LEDA to transfer the building back to the Town; then Town Council would have to approve the loan. On a motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to 1. Request that the EDA transfer the Peebles building back to the Town; and then, 2. Approved the Town Manager to execute a Deed of Trust in the amount of $125,000 for twenty years, interest free, and sign a Promissory Note, once the Town owns the building again.
BRICK AND TILE PROPERTY – DOMINION VIRGINIA POWER DUCK BOXES
Mr. Dean reported on information in the packet regarding Dominion Power’s plan to abandon a power line that goes through the swamp toward the water plant. Dominion would also release its easement. Rather than remove the poles, they propose to remove the wire and insulators, install duck boxes and turn the poles and boxes over to the Town. There would be no cost to the town. Mr. Outten suggested that the Town require predator guards to be installed below the duck boxes. On motion by Mr. Gilson, seconded by Mrs. Myers and carried by all ayes, Town Council voted to approve Dominion’s proposal and allow the duck boxes to be installed on the condition that predator guards be installed.
TENTATIVE ADOPTION OF THE FY2019-2020 BUDGET
A public hearing was held on the proposed budget earlier tonight. There were no comments. Mr. Pecht reviewed the assumptions and the proposed budget. Items can be discussed and amended between now and the final adoption in June. On motion by Mr. Pecht, seconded by Mrs. Talbert and carried by all ayes, Town Council voted to tentatively adopt the FY2019-2020 Budget as presented. It is anticipated that the budget will be formally adopted at the June meeting.
AUTHORIZATION TO ADVERTISE FOR PUBLIC HEARING ON WATER/SEWER RATES
On motion by Mr. Pecht, seconded by Mrs. Myers and carried by all ayes, Town Council voted to advertise a public hearing to be held on June 11, 2019, on the proposed 5% water and sewer rate increase. The proposed minimum rate for in town would be rounded to $11.00 per month for water and $11.00 per month for sewer. The proposed minimum out of town rates would be
rounded to $19.25 per month for water and $19.25 per month for sewer. If adopted, the increase would be effective on the August 1, 2019, utility bills.
AMENDMENT TO THE FY2018-2019 BUDGET
On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to amend the current FY2018-2019 Budget to allow for the purchase of one police vehicle in this budget year. The amendment increases Police Capital by $35,000 and decreases Garbage Truck Capital by $35,000.
FIRE AND EMERGENCY SERVICES
The April report is in the packet. The fire department responded to 15 calls in April. Of the 15, 1 was in the town limits and 14 were outside the town limits. Also, 9 were in the LVFD First Due area, with 6 being mutual aid to other agencies. Approximately 69.6 man hours were expended. The fire department will host the Sixth Annual Cornhole Tournament on June 8, 2019. Mr. Pecht encouraged everyone to attend the County Fun Day early in the morning and then go out to the LVFD cornhole tournament.
Mr. Brockwell asked Mr. Dean to report on available positions. Mr. Dean advised that there are still two positions open in public works and one opening for a certified operator at the wastewater plant.
Ms. Hardy advised that the report is in the packet. A Drug Take Back was held on April 27, 2019. The LPD took in 25 pounds of medications. The finance committee recommendation to the police committee is to purchase one police car this 2018-2019 Fiscal Year and one police car in the next 2019-2020 Fiscal Year. The current budget was amended earlier in the meeting.
PROPERTY & EQUIPMENT
Mr. Brockwell asked that a five year capital improvement plan be developed to identify capital needs. It could be modeled after a comprehensive plan and what is identified on the insurance policy. Mr. Dean advised that equipment that was previously identified as surplus by Town Council will be sold soon.
STREETS, LIGHTS & CEMETERY
Mr. Dean reported on the cemetery mowing. He said the first cut was a little rough, but since then Brewer Lawn Service has done an excellent job.
Mr. Brockwell reported that the committee met with Harrison Jamison and he was pleased that Mr. Jamison was able to share information with council tonight. Mr. Brockwell also reported that the committee reviewed the architectural review committee information. The committee is still discussing it and is not ready to make a recommendation right now. Mr. Gilson commented that the EDA is in the same place.
Mr. Brockwell commended Mr. Lynch and the streets department crew for the excellent job they do. There will be a committee meeting following the council meeting tonight.
The reports are in the packet.
HOUSING CODE ENFORCEMENT
Mr. Dean reported that he has sent out a lot of tall grass notices. We should begin to see mowing soon. He will be sending out abandoned vehicle notices next.
Mrs. Talbert reported that Mrs. Vaughan is still working on the Little Library Book Box. She will let Town Council know when it is ready to be installed.
Mrs. Myers reported that there was a community center meeting last night. She asked that everyone come to the meetings and show support or it will not happen. We will also need to schedule a meeting for the HEAL grant.
Mayor Martin reported that the signs are being painted. Mrs. Myers has been reaching out to vendors. The market will open on May 24, 2019, at the Temple’s location.
LAWRENCEVILLE PLANNING COMMISSION
There was no report.
Farmers Market Opening, Friday, May 24, 2019
It’s Our County Fun Day, June 8, 2019
LVFD 6th Annual Cornhole Tournament, June 8, 2019
Jazz on the Square 2019 Festival, June 15, 2019
BBQ Rib Master Cook Off, June 22, 2019
Remote Area Medical Free Clinic, Emporia, June 22-23, 2019
Annual Community Day Celebration, June 29, 2019
CONSIDERATION OF ACCOUNTS
On a motion by Mr. Pecht, seconded by Mrs. Talbert and carried, Town Council voted to pay the bills as presented, in the amount of $134,118.58, and post to the proper accounts. Mr. Gilson abstained.
There being no further business to come before Council, a motion was made by Ms. Hardy, seconded by Mrs. Myers and carried by all ayes to adjourn the meeting.
Scott E. Martin, Mayor
Wanda E. Johnson, Clerk
- Tags: 2018