Town Meeting Schedule

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June 14, 2016

Posted in 2016 Minutes

PRAYER

Mayor Herrington invited community faith leaders Rev. John Jones, Rev. Marshall Burchette, Rev. Ronald Thornhill and Mr. Michael Tetto to open with a prayer for the recent tragic event in Orlando, Florida.                         

 

CALL TO ORDER

Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on June 14, 2016.         

 

ROLL CALL

Roll was called; Present:  Mayor William Herrington; Council Members:  Joyce Bland, H. B. Brockwell, Jr., Scott Martin, Martha Myers, Robert F. Pecht, III, and Alice B. Talbert.  Also present:  Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Anne Williams, Brenda Herrington, Kimberly Martin, Phil Gilson, Patrick Lawhorne, Justin Thomas, Tom McClanahan, citizens and the press.      

 

Council Member Absent:  Dora Hardy.  

 

Planning Commission Members Present:  Joyce Bland, John Miller, Cynthia Pecht, and Cherrill Robertson. 

 

Planning Commission Member Absent: Michael Redman.

 

PUBLIC HEARING- WATER/SEWER RATE ADJUSTMENT,

TOWN ORDINANCE SECTION 78-65

As this time had been advertised for a public hearing on the proposed Water/Sewer Rate Adjustment, Town Ordinance Section 78-65, Mayor Herrington opened the public hearing.  Mr. Dean reviewed the proposed water and sewer rates that were previously advertised in the local newspaper.  The adjustment is approximately 10%.  In Town Water Rates: First 2000 gallons, $10.00, each additional 1000 gallons, $3.75.  Out of Town Water Rates: First 2000 gallons, $17.50, each additional 1000 gallons, $6.55.  In Town Sewer Rates: First 2000 gallons, $10.00, each additional 1000 gallons, $3.75.  Out of Town Sewer Rates:  First 2000 gallons, $17.50, each additional 1000 gallons, $6.55.  Bulk Water Rate: $6.55 per 1000 gallons.  Septage Rate:  $71.50 per 1000 gallons.  The last water/sewer rate increase was July 1, 2010.  Rev. Jones asked how a 10% rate increase was determined.  The finance committee looked at several scenarios, including up to a 20% increase.  The new expansion and power and chemical costs were considered.  They were most comfortable with the moderate increase of approximately 10%.  There being no further comments from the public or council members, Mayor Herrington declared the public hearing closed.

 

PUBLIC HEARING-REZONING CASE #2016-1, REZONING REQUEST

BY BODDIE-NOELL ENTERPRISES, INC.

The Lawrenceville Planning Commission and Lawrenceville Town Council joint public hearing was declared open.  Mr. Dean presented the application to be heard.  This time had been advertised for a public hearing on the request by Boddie-Noell Enterprises, Inc. for the rezoning of property located on Sixth Avenue, tax parcel numbers: 52A5-3-24-157 & 52A-3-24-158.  The current zoning is Residential (R-2) and the applicant is requesting a zoning change to Business General (B-G).  Boddie-Noell operates the Hardees located at Sixth Avenue and South Hicks Street.  The request is to rezone two adjoining lots to Business General.  Adjoining property owners were notified.  Property owners did not make any written comments.  VDOT responded that they had no comment on the request.  Tom McClanahan, a representative for Boddie-Noell, advised that they are looking at several different options that require the property to be rezoned.  The business has been under pressure since McDonald’s closed regarding keeping supplies on hand and parking space.  Option 1 is parking lot expansion.  There would be a 50 foot buffer beside the church.  The buffer may be used for storm water.  Option 2 is adding freezer and storage space.  Option 3 is to possibly rebuild at some point, however, that is not in the budget at this time. 

 

There was no comment from council members or planning commission members.

 

Phil Gilson, an adjoining landowner with Lisa Lambert, stated that they own the two lots behind the lots proposed to be rezoned.  He stated that they are thrilled that Hardees is willing to stay in town.  The rezoning would address an issue with a blighted house, people cutting through the property, trash and parking.  He did ask that a buffer fence be installed. 

 

There being no further questions or comments; the public hearing was closed.  The planning commission adjourned to the conference room to discuss the request and determine a recommendation. 

 

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell to approve the minutes of the regular meeting on May 10, 2016, as received, suspend the reading and file.  This was seconded by Mrs. Talbert and carried by all ayes.

 

APPROVAL OF AGENDA

The agenda was approved as presented.      

 

LAWRENCEVILLE EDA

Mr. Martin reported that minutes are in the packet for the April 5, 2016, and June 7, 2016, EDA meetings.  The June 7 meeting was informational only as there was not a quorum.  The structural assessment of the Peebles building has been completed.  The Peebles building roof repairs have been completed.  The EDA continues with efforts to market the Peebles building.  The Bloom building now has roof problems to be repaired.  The 2015-2016 annual audit for the EDA will be scheduled.    

 

RECOGNITION OF CITIZENS

ANNE WILLIAMS

Ms. Williams thanked all for the noise has cut down considerably and the bicycles have abated in intensity.  She stated that there is a serious problem with people throwing trash down on Windsor Avenue.  She asked that a volunteer organization be allowed to post signs and educate the public about trash.  Ms. Williams also expressed concern about 911 service when telephone service is interrupted.  She questioned if there is a mechanism for the elderly and infirm to contact 911 if no telephone service is available.  Mayor Herrington advised that there is a county emergency planning committee and that its plan should be distributed to the community.

 

MAYOR’S REPORT

Mayor Herrington reported that the opening of the Farmers’ Market was postponed because several vendors dropped out last week due to a lack of vegetables.  The new opening date is Friday, July 1, 2016.  The Town will continue to work on the market with our partners, the VCU Massey Cancer Center and the Virginia Cooperative Extension Service.

 

REPORT OF TOWN ATTORNEY

There was no report.

 

PLANNING COMMISSION RECOMMENDATION ON REZONING APPLICATION

Ms. Pecht reported that the Planning Commission recommendation to Town Council is for approval of the rezoning application submitted by Boddie-Noell Enterprises Inc. to rezone the subject property from R-2 to B-G. 

 

TOWN COUNCIL VOTE ON REZONING APPLICATION #2016-1

A motion was made by Mr. Pecht to approve the rezoning application submitted by Boddie-Noell Enterprises, Inc. to rezone the property on Sixth Avenue from R-2 to B-G as recommended by the Lawrenceville Planning Commission.  This was seconded by Mrs. Talbert and carried by all ayes.

 

REPORT OF TOWN MANAGER

DOWNTOWN PROJECT UPDATE

Mr. Dean reported that the new website went live today.  The developer continues to work on a few bugs.  The website address is www.lawrenceville-va.com.  Mr. Dean met with a developer last Wednesday to show the Peebles building and several other buildings in town.  There is a conference call scheduled with another developer tomorrow.  Another façade at the Brunswick Insurance Agency will be done pending contract approval.  This will be the last facade.  The grant is scheduled to end June 30, 2016.  A six month extension has been requested but no answer has been received at this time. 

 

PARKING SIGNS

Mr. Dean asked for direction from council on parking signs.  He referenced a page of suggested types of signs from the Arnett Muldrow study.  Mr. Pecht asked that the Downtown Committee make a recommendation on the signs.  Mr. Brockwell expressed concern about the cost of the signs and suggested this may need to be addressed as a capital project.  Mr. Dean also advised that the purchase of banners was a project that was not funded in the budget for the coming year. 

 

DOWNTOWN HISTORIC DISTRICT WORKSHOP

Mr. Dean highly recommended that council members participate in the Downtown Historic District Workshop to be held in Petersburg on June 29, 2016.  He asked that council members let him know if they can attend so that they can be pre-registered.

 

BLOOD DRIVE

The Lawrenceville Rotary Club will sponsor a blood drive at the Lawrenceville Baptist Church on June 16, 2016.

 

FINANCE

FORMAL ADOPTION OF WATER/SEWER RATES, TOWN ORDINANCE SECTION 78-65

On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to adopt the water/sewer rates as presented at the public hearing tonight to be effective July 1, 2016.  Information on the new rates will be included in the consumer confidence report to be mailed out by June 30, 2016.  The rates will be in effect for the usage to be billed on August 1, 2016.

 

FORMAL ADOPTION OF FY 2016-2017 BUDGET

On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to formally adopt the FY 2016-2017 Budget as presented. 

 

FIRE AND EMERGENCY SERVICES

Mr. Martin reported that the fire department responded to 27 calls in May.  Of the 27, 1 was in the town limits and 26 were outside the town limits.  The third annual cornhole tournament will be held on June 18, 2016, at the airport.  The gates open at 10:30.  The admission for spectators is $3.00.     

 

PERSONNEL

Mr. Dean reported that interviews will be scheduled to hire for full time positions.    

 

POLICE

The report is in the packet.  The Lawrenceville Police Department will participate in National Night Out on August 2, 2016.

 

PROPERTY & EQUIPMENT

There was no report. 

 

STREETS, LIGHTS & CEMETERY

There was no report.

 

TOWN DEVELOPMENT-PROPOSED BUSINESS INCENTIVES

Mr. Brockwell reported on the proposed Town business incentives presented in the packet.  Item 7 is to be revised to read:  Reimbursement of the initial six months of water/sewer minimum bill.  Mr. Brockwell recommended that the incentives be adopted and included on the town website.  On motion by Mr. Brockwell, seconded by Mrs. Talbert, and carried by all ayes, Town Council voted to adopt the Incentives for Existing & New Businesses as revised.  There are also incentives available from the County of Brunswick.

 

WATER/WASTEWATER

There will be a committee meeting following the council meeting tonight.   

 

SAFETY

The reports are in the packet.     

 

HOUSING CODE ENFORCEMENT

Mr. Dean reported that the County Building Inspector is working on all the properties as requested by the Town except one.  The Building Inspector has a conflict of interest regarding the old primary school building that is owned by his employer, the County of Brunswick.  Mr. Dean will get information on an independent inspector for the old primary school.  The owner of the house that burned on Fifth Avenue is making arrangements to have it taken down.

 

PARKS/RECREATION

There was no report.   

 

WELLNESS

The committee plans to meet in the next two weeks.       

 

AIRPORT COMMISSION

Mr. Pecht encouraged everyone to support the LVFD Cornhole Tournament at the airport on Saturday.  Scenes for the movie “Loving” were filmed at the airport.  It is scheduled to be released November 4, 2016.    

 

LAWRENCEVILLE PLANNING COMMISSION

There was no additional report.

 

CORRESPONDENCE/ANNOUNCEMENTS

The FY 2016-2017 notice of Town Council meeting dates is in the packet.

 

Information on VML’s Stairway to Success is included in the packet.  This is VML’s initiative encouraging local government support of early childhood education.

 

There are thank you notes in the packet from the staff of the Cancer Research and Resource Center for the new handicap parking sign in front of their building.

 

The Regional Veterans & Community Health and Benefits Summit will be held on Saturday, July 9, 2016, from 10:00 a.m. to 2:00 p.m. at the SVCC Workforce Development Center.

 

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented, in the amount of $155,898.77, and charge to the proper accounts.  This was made by Mr. Pecht, seconded by Mr. Martin and carried by all ayes.

 

NEW BUSINESS

APPOINTMENT OF TOWN ATTORNEY

On motion by Mrs. Talbert, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to appoint W. Curtis Outten, Jr. as Town Attorney for the term July 1, 2016– June 30, 2017.

 

APPOINTMENT OF TOWN MANAGER

On motion by Mr. Martin, seconded by Mr. Pecht and carried by all ayes, Town Council voted to appoint C. J. Dean as Town Manager for the term July 1, 2016 – June 30, 2017.

 

DESIGNATE FOIA OFFICER/VML DRAFT POLICY

Effective July 1, 2016, legislation passed in the 2016 session (HB818) of the General Assembly requires counties, cities and those towns with a population of more than 250 to designate and identify a local FOIA officer.  On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to appoint C. J. Dean as the FOIA officer for the Town of Lawrenceville.  A draft FOIA policy as provided by VML is in the packet.  This draft may be adapted to be specific to the Town of Lawrenceville.

 

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Mr. Martin and carried by all ayes to adjourn the meeting. 

 

William Herrington, Mayor

Wanda Johnson, Clerk

 

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Phone: 434-848-2414
Fax: 434-848-9356
Address: 400 N. Main Street, Lawrenceville, VA 23868
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