January 13, 2015
CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town
Council to order at 7:30 p.m. on January 13, 2015.
Roll was called; Present: Mayor William Herrington; Council Members: Joyce
Bland, H. B. Brockwell, Jr., Dora Hardy, Scott E. Martin, Robert F. Pecht, III,
Esther Sanderson and Alice B. Talbert. Also present: Town Attorney, W. C.
Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town
Clerk, Wanda Johnson, Robert Hayes, citizens and the press.
APPROVAL OF MINUTES
A motion was made by Mr. Pecht to approve the minutes of the regular meeting
on December 9, 2014, as received, suspend the reading and file. This was
seconded by Mr. Brockwell and carried by all ayes.
APPROVAL OF AGENDA
There were no changes to the agenda.
Mr. Martin reported that the next meeting of the EDA will be on February 3,
2015. Mr. Martin also reported that the EDA is interested in the possibility of the
Town transferring the Peebles building to the EDA to be marketed.
RECOGNITION OF CITIZENS
Mayor Herrington recognized Robert Hayes, Mayor of the Town of Alberta, as a
Mayor Herrington had no formal report.
REPORT OF TOWN ATTORNEY
Mr. Outten advised that he had no report. Mr. Outten also stated that a closed
session will not be necessary tonight.
REPORT OF TOWN MANAGER
DOMINION VIRGINIA POWER UPDATE
Mr. Dean stated that there is no monthly update report in the packet as no
meeting was held in December due to the holiday. The work at the water plant is
about 60% complete. A lot of equipment has come in and is waiting to be
installed. The projected completion date is the end of April or first of May. Sylvia
Allen will have update pictures in the paper.
DOWNTOWN PROJECT UPDATE
Mr. Dean reported that the parking lot project is substantially complete. The
contractor has thirty days to complete the punch list. The Town will install the
lighting in the alley, hopefully in the next thirty days. The Town will try to have a
grand opening type event when the weather is warmer.
ALBERTA REGIONAL UTILITY PROJECT UPDATE
Mr. Dean reported that the Alberta project meeting minutes are in the agenda
packet. There is also a list showing the progress of the repair and/or
replacement of manholes.
SOUTHERN STATES BUILDING IMPROVEMENTS UPDATE
Mr. Dean reported that almost all of the inside work is complete. The water and
sewer connections need to be completed. This project stabilized the building,
replaced the roof, added handicap accessible bathrooms and a handicap ramp.
Once this project is complete, the Town has two years to create eight full time
jobs or the grant money will have to be repaid. The grant requires that the Town
own the building for twenty years. It cannot be transferred to the EDA, but we
can ask the EDA to assist with marketing the building. There is no heat, no air
conditioning and the wiring needs to be reworked.
PRISON PUMP STATION
Mr. Dean reported that he is working with Delegate Tyler and the Division of
Legislative Services to try to get the prison pump station lot from the
Department of Corrections so that the booster pump station land becomes Town
TEA-21 GRANT PHASE 2
Mr. Dean reported that the bids for Phase 2 came in much higher that the
available funding. The planning estimate was way off. This phase was to relocate
overhead utilities and to install new street lighting to match other street lights in
Town. The street lights that were purchased by the Town were the Town’s in
kind match. VDOT denied a request to allow proposed changes to the plans
because of the high bids. Mr. Dean asked Town Council what they want to do.
Should we try something else or return the TEA-21 funds in the amount of
$307,500? If the funds are turned in, this project is over. We would have to start
over with a new project. Mr. Brockwell commented that if the bids are so high,
that would be rationale for turning in the funds, but a brain storm session might
be in order. He suggested that the Street, Lights and Cemetery Committee meet
regarding this and report back at the next council meeting before a decision is
BUDGET REQUESTS FOR 2015-2016
Mr. Dean asked that everyone begin planning for the 2015-2016 budget
requests. The budget has to be ready for presentation in April. Mr. Brockwell
requested that the property list be updated and that the fire and police
departments prepare their requests.
REZONING LETTER TO MR. TYLER
Mr. Dean advised that a copy of the letter sent to Mr. Tyler regarding his
rezoning application is in the packet.
The Brunswick Times-Gazette is planning a supplement to its newspaper that will
also be included in the Lake Gaston Gazette-Observer, The News Progress and
The South Hill Enterprise. There are several sample ads in the packet. A full page
color ad costs $500. On motion by Mr. Pecht, seconded by Mrs. Sanderson and
carried by all ayes, Town Council voted to purchase a $500 color ad. The office
staff will select the ad for the paper.
Mr. Pecht reported that we are half way through the fiscal year and about on
target. Mr. Pecht emphasized that each committee and department needs to get
their budget requests in for the presentation. The budget has to be ready in April
to schedule a public hearing for the May meeting. It must be approved in June.
Mr. Pecht asked Mr. Dean to take a good look at the project contingencies. It
would be nice if we don’t have to use all the contingency funds. Mr. Pecht also
commented that Dominion will begin some water usage in September 2015. We
plan to track the Dominion water income separately in the same manner that we
track the prison water income now.
FIRE AND EMERGENCY SERVICES
Mr. Martin reported that the fire department responded to 13 calls in December.
The fire department participated in several Christmas parades over the holidays.
The new insurance protection class changes are already in effect and are very
favorable. The department will hold a cornhole tournament again this year.
Mayor Herrington commented that he has been talking to fire department
members and they have told him they are in need of a larger water supply truck.
Mayor Herrington asked Mr. Martin’s committee to meet with the fire department
There was no additional report.
Ms. Hardy stated that the report is in the packet. There are two new police
vehicles in service. Ms. Hardy wished everyone a Happy New Year.
PROPERTY & EQUIPMENT
There was no additional report. Budget requests need to be submitted.
STREETS, LIGHTS & CEMETERY
There was no report.
There was no report.
There will be a committee meeting following the council meeting.
The report is in the packet. Mr. Brockwell stated that VML provided assistance to
establish the monthly safety meetings.
HOUSING CODE ENFORCEMENT
There was no report.
There was no report.
Mayor Herrington reported that there was an article in the Richmond Times-
Dispatch that stated that the complaint against the Town regarding the housing
of children was thrown out. The Town is attempting to get verification of that
report. The Town has never been formally notified of the complaint at all. Mr.
Pecht commented that the same article mentioned that there are two bids on the
college property that might be acted upon by spring.
Mr. Pecht reported that the commission hopes to have the obstruction removal
project completed by February 9, 2015. The original contractor had health
problems causing the commission to have to rebid the project. The commission
got three bids and the project was awarded to Worley-Bird’s Tree Service in the
amount of $6500. The fire department will replace bulbs at the airport.
Mayor Herrington reported that the Mecklenburg-Brunswick Regional Airport
Commission has been asked to provide membership information to Town Council
prior to making a presentation at a council meeting.
LAWRENCEVILLE PLANNING COMMISSION
There was no report.
There is a letter and a flyer in the packet regarding the annual Dr. Martin L. King,
Jr. Memorial March. The march will take place on January 19, 2015, at 9:00 a.m.
beginning at the main entrance at Saint Paul’s College and ending on the steps
of the Brunswick County Circuit Court.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented in the amount