February 13, 2018
CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on February 13, 2018.
Roll was called; Present: Mayor William Herrington; Council Members: Joyce Bland, H. B. Brockwell, Jr., Dora Hardy, Scott Martin, Martha Myers, Robert F. Pecht, III, and Alice Talbert. Also present: Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Kimberly Martin, Elias Berhanu, Phil Gilson, Bill Hudson, citizens and the press.
Absent: Town Attorney W. C. Outten, Jr.
APPROVAL OF MINUTES
A motion was made by Mr. Martin to approve the minutes of the regular meeting on January 9, 2018, as received, suspend the reading and file. This was seconded by Mr. Pecht and carried by all ayes.
APPROVAL OF AGENDA
The agenda was approved as presented.
RECOGNITION OF CITIZENS
ELIAS BERHANU – MASSEY CANCER RESEARCH & RESOURCE CENTER
Elias Berhanu shared that February is American Heart Association Heart Month and also National Cancer Prevention Month. He provided Cancer Fact Sheets, Guidelines on Nutrition and Physical Activity, information on a Freedom from Smoking Clinic and a Fun, Fit and Fabulous Program.
Mayor Herrington presented on behalf of Wendy Wright as she was attending a RAM meeting. The first Southside Remote Area Medical event was held last year and the Town of Lawrenceville contributed $500 to the event. The Town of Lawrenceville also contributed in-kind services to the event last year. The RAM committee is seeking to increase funding this year in order to plan a larger event. Mrs. Talbert suggested that Ms. Wright speak to Council and bring back more information from tonight’s RAM meeting. Mayor Herrington said he could not thank Ms. Wright enough for the time and attention she put into this event.
Mr. Martin reported that the minutes for the LEDA December and February meetings are in the packet tonight. Efforts continue to market the Peebles building as hard as we can. We have not had any new correspondence from DHCD. Project Restoration is still in play, but they have not provided all the requested information. Mr. Martin reported that Wendy Wright has agreed to be reappointed to the LEDA. Mayor Herrington is willing to stay on until his replacement is appointed. The next LEDA meeting will be held on April 3, 2018, at 5:30 p.m.
APPOINTMENT TO LEDA
Mr. Martin reported that the Lawrenceville Economic Development Board recommended that Wendy Wright be reappointed to the EDA for a new four year term beginning April 2018. A motion was made by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes to appoint Wendy Wright to the EDA for a four year term beginning April 2018 and ending March 2022, as recommended by the EDA.
There was no additional report.
REPORT OF TOWN ATTORNEY
There was no report.
REPORT OF TOWN MANAGER
OLD SOUTHERN STATES BUILDING
Mr. Dean reported that all of the first bids on the renovation project were rejected and it was re-bid. The new due date for bids is February 26, 2018. Hopefully, it will be awarded the first of March.
Mr. Dean reported that all grant paperwork has been submitted to the state. The state has to close out the project files and advise the Town what to do regarding the Peebles building.
BUDGET PLANNING FY2018-2019
Mr. Dean requested that Town Council Committees continue planning and submitting requests for the FY 2018-2019 budget preparation. A draft budget will be presented in April for a public hearing in May and adoption in June.
The North Main Street Sidewalk project, from the one way street to the bridge, is under engineering. The basic design has been sent to the state and we hope to get comments back pretty quick. It might go to bid this summer. The Downtown Sidewalk project contract will be reviewed by Mr. Outten. That project starts at E. E. Vaughan and goes past the THT Park to the bridge at McClenny’s.
VIRGINIA COMMISSION FOR THE ARTS GRANT
The application for the Virginia Commission for the Arts Local Government Challenge Grant is due in April for the 2018-2019 fiscal year. In the past, the Town has applied for a $500 grant. The grant provides $500 and the Town provides a matching $500. The funding benefits the local ArtBank program. On a motion by Mr. Brockwell, seconded by Mrs. Talbert and carried by all ayes, Town Council voted to continue the support for the ArtBank at the same level of $500 from the grant and $500 from the Town.
Mr. Pecht reported that the statement shows we are running $100,000 behind this time last year. However, we did pay $197,000 in bond loans in January this year that were paid in February last year. Taking that into account, we are actually running about $100,000 ahead. The Dominion revenues are now down $145,000 from this time last year. Increases in other water revenues helped offset that. Mr. Dean and Mr. Brockwell are currently working on a water and sewer presentation. Mr. Pecht encouraged committees to meet with Mr. Dean regarding their budget requests.
FIRE AND EMERGENCY SERVICES
The January fire report is not in the packet. Mr. Martin will discuss fire department budget needs with Chief Thomas. Chief Gibson reported that the fire department dance was a success. The LVFD will host the annual Southside Firefighters convention on the third Saturday in September this year.
Mr. Brockwell reported that the committee will meet regarding a proposed raise and to review the water and wastewater departments to become more competitive. Several options are being considered. The committee will also look at total staffing. Four employees were brought to the attention of Council for special recognition: Ron Major, Alvin Dugger, Gerald Singleton and Patti Lewis. There will be a short committee meeting following the council meeting tonight.
Ms. Hardy advised the police report is in the packet.
PROPERTY & EQUIPMENT
Mr. Brockwell reported the committee will meet with Mr. Dean regarding major equipment needs. The property committee wants to be advised of equipment requests made by other committees, particularly if it would be insured by the Town. The committee is considering having a third party consultant advise the Town on pros and cons on budget requests. We also need to look at a trash truck.
STREETS, LIGHTS & CEMETERY
Mrs. Bland asked if the cemetery sign has been repaired. It has not been repaired. Mr. Pecht would like for the cemetery committee to look at outsourcing estimates for budget planning.
Mr. Brockwell reported that people have called him about eliminating Town Decals. The committee is not ready to make a recommendation at this time. There are pros and cons to be considered.
DEBIT AND CREDIT CARDS
Several people in the community have asked about the Town accepting debit and credit cards. The Town has been working on this for some time and it might come through in the next ninety days. The interface with the Town software has to be completed and tested. There will probably be a convenience fee if an individual chooses to use a card.
There will be a committee meeting following the council meeting tonight. Mr. Brockwell reported that he and Mr. Dean met with Dominion Power representatives. They provided current projections. Mr. Brockwell asked that Council Members carefully review the water and wastewater slide presentation when it comes out. Contact Mr. Dean with any questions you may have. Water and sewer rates may have to be increased, but we still have one of the lowest rates.
The reports are in the packet.
HOUSING CODE ENFORCEMENT
Mr. Dean reported that the contractor will proceed with demolition of the two houses when the weather breaks. The apartments on Union Street are undergoing upgrades inside and outside.
There was no report.
Mrs. Myers reported that the YMCA is currently offering three classes at the library: Pilates on Monday at 10:00 a.m., Silver Sneakers on Tuesday at 10:00 a.m. and Chair Yoga on Friday at 10:00 a.m. The schedule changes every three months. The information will be posted on Facebook.
Mr. Pecht reported that the Lawrenceville Lions Club has requested to use the Lawrenceville Airport for the 36th Annual Seafood Feast to be held on May 2, 2018, from 4:00 p.m. to 7:30 p.m. A motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, to approve the Lions Club request to use the airport subject to approval by the Board of Supervisors and the Airport Commission and obtaining the proper permits and insurance as required by the County.
LAWRENCEVILLE PLANNING COMMISSION
There was no report.
Brunswick County’s Household Hazardous Waste Collection Day will be on Saturday, April 21, 2018, between the hours of 9:00 a.m. and 2:00 p.m.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $109,329.68 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.
There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Mr. Martin and carried by all ayes to adjourn the meeting.
William Herrington, Mayor
Wanda Johnson, Clerk