Town Meeting Schedule

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April 14, 2015

Posted in 2015 Minutes

CALL TO ORDER

Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on April 14, 2015.      

 

ROLL CALL

Roll was called; Present:  Mayor William Herrington; Council Members:  H. B. Brockwell, Jr., Dora Hardy, Scott E. Martin, Robert F. Pecht, III and Alice B. Talbert.  Also present:  Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Roxanne Gee Thompson, Wendy Nash, John Zubrod, Phil Gilson, Brenda Herrington, citizens and the press.      

 

Absent: Council Members Joyce Bland and Esther B. Sanderson.

 

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell to approve the minutes of the regular meeting on March 10, 2015, as received, suspend the reading and file.  This was seconded by Mr. Pecht and carried by all ayes.

 

APPROVAL OF AGENDA

A request by Lawrenceville Volunteer Fire Department to use the airport on June 13, 2015, was added to the agenda.

 

LAWRENCEVILLE EDA

Mr. Martin reported that the Peebles building is now under the control of the EDA and will be marketed.  Mr. Brockwell reported that the schematics for the building have been obtained from the school board and will be forwarded to the EDA.    

 

RECOGNITION OF CITIZENS

Roxanne Gee Thompson addressed Council regarding property she owns on Railroad Street.  She stated that some years ago during a renovation project on Railroad Street; a burned house that she owned was removed.  Service pipes were also removed from her property during the renovation project.  She has since bought adjoining property and now owns one acre there.  She is requesting that approval for a single wide home be grandfathered for that location and also that her pipes be replaced.  She would like to move back to Railroad Street.

 

Ms. Thompson also requested that Town Council instruct the police department to stop sitting on her aunt’s private property to run radar.  She stated that Chief Gibson had told her they were on VDOT right of way. 

 

Ms. Thompson discussed several concerns about Park Street where she currently lives.  She stated that a street light is out, there is trash there and the police do not patrol there often.  Mayor Herrington advised that Council will be in touch with her.

 

Wendy Nash addressed Council to follow up on parking concerns she brought to the March council meeting.  She and business owner Monica Stith have talked and now have a better understanding of the parking needs of each other’s business.  They would like to have two 15 minutes parking spaces in front of the old Perry’s building.  They want to work together with each other and the Town and police for this to be a positive and not a negative. 

 

MECKLENBURG-BRUNSWICK REGIONAL AIRPORT COMMISSION

John Zubrod, Chairman of the Mecklenburg-Brunswick Regional Airport Commission gave a presentation on the airport and provided a copy for council. The commission is reaching out to towns that do not currently participate and are offering a one-time deal for the town to join the commission for $2000 and get one seat on the board in return.  They would like a decision by July 1.  Mr. Brockwell thanked Mr. Zubrod for the report.  This is not in the proposed budget at this time; a decision has not been made yet.  Mr. Pecht commented that the town has a commitment to the Lawrenceville-Brunswick Airport and he would like to have a conversation on the crossover between the airports and work together on some things.  The matter was referred to the airport committee.   

 

MAYOR’S REPORT

Mayor Herrington reported that this is Clean Up Week in Lawrenceville.  The Brickyard 5 Miler Run and Spring Festival are Saturday.  The Viper Half Marathon is next Saturday.   

 

REPORT OF TOWN ATTORNEY

Mr. Outten reported that he is reviewing a list of delinquent real estate tax properties and it is not economically feasible to bring a tax suit against all of them due to the cost.  We will pare down the list and proceed with a report at the next meeting.  There is a need for a short closed session to discuss property acquisition.   

 

REPORT OF TOWN MANAGER

DOMINION VIRGINIA POWER UPDATE

Mr. Dean stated that the monthly update reports are in the packet and work is progressing nicely at the water plant.  The tie-in for the new clear well is expected to be April 28 and there will have to be a planned boil water notice for three days during the disinfection period.  The boil water notice will be issued by radio, newspaper, Facebook and the automatic dialer.  Mr. Dean stated that our small crew at the water plant has been doing a great job and working long hours and weekends during the project. 

 

DOWNTOWN PROJECT UPDATE

Mr. Dean reported that the parking lot punch list is almost done. The final change order has been signed.  There is a meeting on the facades next week.        

 

ALBERTA REGIONAL UTILITY PROJECT UPDATE

Mr. Dean reported that the majority of manholes are complete.  The pump stations are complete.  A few manholes may be added and done out of our budget.      

 

SOUTHERN STATES BUILDING IMPROVEMENTS UPDATE

The occupancy permit has been issued for the Southern States Building.  The bathrooms are ready.  The last payment has been made to Kenbridge Construction Co.     

 

 

 

LEASE AGREEMENT WITH THE LAMAR COMPANY

Mr. Dean recommended that Council authorize a lease agreement with the LAMAR Company for $600 per year for five years.  On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to approve the lease agreement as recommended and the Mayor and/or the Town Manager to sign the lease. 

 

SPRING CLEAN UP WEEK

This week, April 13-17, is Spring Clean Up Week.  

 

BRUNSWICK TIMES GAZETTE ADVERTISING

On motion by Ms. Hardy, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to purchase a 3.25 x 3 inch ad for $42.60 to be printed in the April 22, 2015, newspaper in honor of Administrative Professionals Day. 

 

On motion by Mr. Brockwell, seconded by Mrs. Talbert and carried by all ayes, Town Council voted to purchase a full page ad for $500 to be printed in the Explore Brunswick magazine.

 

ALBERTA WATER TESTING

Mr. Dean reported that there will be a notice of violation to the Alberta water system due to the levels of haloacetic acids.  This is a disinfection by-product that has occurred since the addition of the water tank at the regional jail.  The Town has submitted an operational report to the state with the assistance of

B & B.  No action is needed at this time.

 

FINANCE

PROPOSED BUDGET PRESENTATION FY 2015-2016

Mr. Pecht stated that the proposed budget needs to be approved to be advertised for a public hearing at the May council meeting.  A copy of the proposed budget is in the packet.  Mr. Dean presented the proposed budget and assumptions for FY 2015-2016.  Mr. Pecht discussed the debt service.  There is a deficit in the proposed budget of $34,649.36, showing the use of reserves if needed. 

 

ADVERTISE FOR PUBLIC HEARING FY 2015-2016 BUDGET

On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to advertise the proposed FY 2015-2016 Budget as presented for a public hearing at the Town Council meeting on the second Tuesday in May.  The budget will be printed in summary form for two weeks prior to the next meeting. 

 

FIRE AND EMERGENCY SERVICES

Mr. Martin reported that the fire department responded to 27 calls in March.  Of the 27, 4 were in the town limits and 23 were outside of the town limits.  Mr. Martin recognized the outstanding job done by the town and county for the funeral of former Fire Chief Robert Peebles. 

 

LVFD REQUEST TO USE AIRPORT

On motion by Mr. Martin, seconded by Mr. Pecht and carried by all ayes, Town Council approved the request by the Lawrenceville Volunteer Fire Department to use the airport on June 13, 2015, for their second annual cornhole tournament. 

 

PERSONNEL

There was no report.

 

POLICE

REPORT ON DOWNTOWN PARKING

Ms. Hardy stated that the report is in the packet.   Ms. Hardy also reported that the committee met with the Chief after the last council meeting regarding the parking complaint.  Chief Gibson checked with police departments in towns similar to the size of ours.  A few of the ideas were:  parking boot, new meters, no enforcement.  The committee recommends that letters be written to business/building owners/renters and advise them in writing of the town parking policies.  It was suggested that in light of the new comments by Wendy Nash tonight that there should be additional study for a resolution to the problem at the next meeting.

 

PROPERTY & EQUIPMENT

There was no report.        

 

STREETS, LIGHTS & CEMETERY

Mr. Martin stated that the committee needs to meet with Chief Gibson on the requested 15 minute parking spaces. 

 

TOWN DEVELOPMENT

INCENTIVES FOR BUSINESSES

Mr. Brockwell reported that a copy of the current business incentives is in the packet.  This was approved some time ago.  He asked council members to look at it and make suggestions to possibly update the incentives. 

 

ENTERPRISE ZONE

Mr. Dean reported that he spoke to Dr. Woolridge regarding the Enterprise Zone.  She is aware of this important issue and is looking at Virginia Growth Alliance for a possible regional approach.

 

WATER/WASTEWATER

There will not be a committee meeting following the council meeting. 

 

SAFETY

The report is in the packet.  Mr. Brockwell commented that the departments do a good job.   

 

HOUSING CODE ENFORCEMENT

Mr. Pecht commented that there are funds in the budget for part-time enforcement work.      

 

PARKS/RECREATION

DRAFT PARK RESERVATION FORM

Mrs. Talbert reported that there is a draft copy of a park use policy in the packet.  She asked council members to look at it and make suggestions at the next meeting.  She also reported that there will be a park committee meeting Wednesday at 5:00 p.m. at the Town Office.      

 

 

 

 

COLLEGE/COMMUNITY LIAISON

Mr. Pecht reported that there has been no information from Saint Paul’s College.  Mayor Herrington reported that a representative for the college has been invited to the council meeting for three months with no response.  Mr. Brockwell suggested that we continue to invite a representative to the meeting. 

 

AIRPORT COMMISSION

LAWRENCEVILLE LIONS CLUB REQUEST

On motion by Mr. Brockwell, seconded by Mr. Martin and carried, Town Council voted to approve the request from the Lawrenceville Lions Club to use the airport on May 6, 2015, for the 33rd Annual Seafood Feast.  Mr. Pecht abstained.

 

HANGAR REPAIRS AND PAINTING

Mr. Pecht provided information on the hangar repairs.  Dominion is donating $9875 for paint, supplies, signage and replacement of one door.  Inmate crews will perform the repairs.  The total local share (both Town and County) is $8309.  The Town’s 1/3 share of the total would be $2770.  On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council approved the payment of the Town’s 1/3 share of the cost in the amount of $2770. 

 

LAWRENCEVILLE PLANNING COMMISSION

There was no report.

 

ANNOUNCEMENTS

There is a flyer in the packet for the New Economy Summit to be held at The Colonial Theatre in South Hill on May 6 and 7.  Mayor Herrington encouraged council members to attend if at all possible.

 

Mr. Dean announced a program titled “Building the Foundation for Your Small Business” to be held on April 22, 2015, at the John J. Cavan Workforce Center.    

 

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented in the amount of $82,252.85 and charge to the proper accounts.  This was made by Mr. Pecht, seconded by Mrs. Talbert and carried by all ayes.

 

CLOSED SESSION-MOTION TO ENTER THE CLOSED MEETING

“Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing property acquisition.”  Motion: Mr. Pecht.  Second:  Mr. Brockwell.  Roll call vote:  Mrs. Bland, absent; Mr. Brockwell, aye; Ms. Hardy, aye; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, absent; Mrs. Talbert, aye.

 

MOTION TO EXIT A CLOSED MEETING AND RECONVENE IN OPEN SESSION

“Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.”  The motion was made by Mr. Pecht, seconded by Mr. Martin and carried by all ayes. 

 

 

CERTIFICATION

“Be it resolved to the best of my knowledge (i) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.”  Motion: Mr. Pecht.  Second:  Mr. Martin.  Roll call vote:  Mrs. Bland, absent; Mr. Brockwell, aye; Ms. Hardy, aye; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, absent; Mrs. Talbert, aye.

 

ADJOURNMENT

There being no further business to come before Council, a motion was made by Ms. Hardy, seconded by Mrs. Talbert and carried by all ayes to adjourn the meeting. 

 

William Herrington, Mayor

Wanda Johnson, Clerk

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Address: 400 N. Main Street, Lawrenceville, VA 23868
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